1. 1 Planning And Electronic Records Issues For Electronically Enhanced Courses Jeremy Rowe Nancy Tribbensee jeremy.rowe@asu.edu nancy.tribbensee@asu.edu

2. 2 Knowing what NOT to do is often the most important planning skill. Poor planning undermines the energy and resources needed to implement change and improve quality.

3. 3 Influences Differences between self-contained classrooms and technology enhanced courses Competition with publishers and producers Changing policy environment Technology assisted Education as change agent Competition for resources

4. 4 The Changing Environment (1 of 2) Blurring roles of creator and user Changing nature of the traditional, self-contained classroom Increasing use of resources to design, develop, and distribute Increasing awareness of Internet markets On-line education and Digital Libraries initiatives

5. 5 The Changing Environment (2 of 2) Potential size of the audience Increasing overlap between education and training Unique nature of the transmission media Digital Millennium Copyright Act Distance Education Report to Copyright Office Web-based Education Commission http://interact.hpcnet.org/webcommission/index.htm#report

6. 6 Project Planning Issues Identify Content (need, market, etc.) Instructional Design ADA Compliance Ownership/Permissions Course Management Information Technology - Operations Archive/Records Management

7. 7 Instructional Design Issues Goals Objectives Audience Media selection/design Treatment Content development Evaluation/Assessment

8. 8 Americans with Disabilities Act Key current and future design issue Title IV - Rehabilitation Act Amendments of 1998 Section 508: Electronic and Information Technology Broad applicability - physical, perceptual, and cognitive disabilities Evolving and continuing process

9. 9 ADA Resources ADA - Section 508 reference –http://www.usdoj.gov/crt/508/508docs.html ADA compliance check –http://www.cast.org/bobby/ Disability Resources for Students –http://www.asu.edu/drs/index.html

10. 10 Key Ownership Questions Who owns multimedia materials, the faculty or the institution? Who controls the content? Can instructors take the materials with them if they change jobs? Who gets credit for team-produced products? How are revenues shared?

11. 11 Copyright and Intellectual Property Resource Site Office of General Counsel University of Texas System Georgia Harper http://www.utsystem.edu/ogc/intellectualproperty Copyright/Intellectual Property Resource List http://www.public.asu.edu/~jeremy/copyrightreferences.html

12. 12 Rights of the Copyright Holder Copy or reproduce Prepare derivative works Distribute or market copies Public performance Public display

13. 13 Ownership Issues Component materials Materials produced –Faculty –Production team –Students

14. 14 Permissions Component materials Materials produced –Faculty –Production team –Students

15. 15 Merging Expectations Address early in process Refresh communication at transition points Licensing vs. Ownership Create opportunities for mutual learning

16. 16 Resources to Address Ongoing assignments Release time from current assignments for faculty or other employees Sabbatical funding Institutional (internal) special funding Use of institutional resources (staff, computing, etc.) External, non-institutional funding

17. 17 Finding Courses and Resources Metadata - Data about data Power of cataloging and description Reliable search results require standard vocabulary Need to identify format and technical information, as well as content Critical role for sharing resources - Digital Libraries, educational consortia, etc.

18. 18 Course Management Faculty,staff, and student development Student interaction and assistance –Moderation –Help desk Grading Content revision Identifying costs Evaluation and assessment

19. 19 Information Technology Operations Security Privacy Software standards - Proprietary design/commercial Organization of files and resources Disaster recovery and back-up

20. 20 Security System level Server level –administrative access Courseware Files

21. 21 Privacy User identification Chat/discussion groups Grades/records

22. 22 Software standards Reliability Control Maintenance Change management Migration Archiving

23. 23 Organizing Resources Distributed files Reliability Version control Back-up and archiving

24. 24 Accommodating Existing Policies Grade books Course records Replicability for grievance and appeal

25. 25 Archive and Records Management Issues Data vs. records Standards Documentation Storage Migration

26. 26 Data vs. Records Data is information Records are information with context

27. 27 Records Standards Definitions - What to retain Data description Format Media Management

28. 28 Documentation Need for standard descriptors (i.e. MARC, Dublin Core, etc. ) Content Operating system Software version File format Date History

29. 29 Storage Format –Hardware –Software –File Non-proprietary Uncompressed –Media Conditions Management

30. 30 Migration Storage –Media –Format –Conditions Technical –Hardware –Software –File format/version Preservation Management

31. 31 Resources Copyright/IP: –http://www.public.asu.edu/~jeremy/copyrightre ferences.html ADA - Section 508 reference –http://www.usdoj.gov/crt/508/508docs.html ADA compliance check –http://www.cast.org/bobby/

32. 32 END Presentation : http://www.public.asu.edu/~jeremy/coursedesign.html