2. AS/UBO/2008 2008 TRUST / SPECIAL PROJECT TrainingApril 28 th 2:00 – 4:00 p.m.LIB2413April 29 th 9:00 – 11:00 a.m.LIB3010Presenters:Karen Risley, AccountingLiz Rojas, Budget Office

3. AS/UBO/2008 2 Agenda What is a Trust? Completing the forms for submission:  Trust Agreement  Budget Plan Worksheet  Cash Flow Worksheet  FBD4CYU Explanation of the Trial Balance Report Review of Accounting Entries

4. AS/UBO/2008 3 WHAT IS A TRUST ? Funds collected and expended for a purpose which supports the mission of the University but which are not for General Operating purposes. SUAM 3710.01 TRUST PROJECTS A trust project is an activity or group of related activities which, in the absence of external restrictions, may be combined for accounting purposes. Each unique trust project must be accounted separately, which will provide for balance sheet and income statement reporting and other reports as required. Each trust project must maintain a positive cash balance and a positive fund balance. Income Collected in Advance should not be used when evaluating resources available for current operations. Disbursements from a trust project should be made only for the purposes for which the trust project was established.

5. AS/UBO/2008 4 WHAT IS A TRUST ? State of California Education Code §89721 authorizes these purposes: A. Gifts, bequests, devises, and donations. B. Any student loan or scholarship program. C. Advance payment for anticipated expenditures or encumbrances in connection with federal grants or contracts. D. Room, board, and similar expenses of students enrolled in the international program of the California State University. E. Cafeteria replacement funds. F. Miscellaneous receipts in the nature of deposits subject to return upon approval of a proper application. G. Fees and charges for services, materials, and facilities authorized by Section §89700 of the Education Code to offset the cost of providing those services. H. Fees for instructionally related activities as defined by the trustees and as authorized by Section §89700 and revenues derived from the conduct of the instructionally related activities. I. Fees for parking, health facilities or health services, and for extension programs, special sessions, and other self-supporting instructional programs. J. Revenue received by the trustees from the California State Lottery Education Fund pursuant to Section §8880.5 of the Government Code. K. Moneys received by the trustees for research, workshops, conferences, institutes, and special projects.

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