1. Office of the Provost Classroom Scheduling & Utilization Project MAIS Student Administration Unit Liaison Meeting June 25, 2008 Frances Mueller Project Manager, Space Utilization Initiative

2. space utilization initiative | office of the provost | 2 Space Utilization Initiative Purpose –Explore how space is used on the Ann Arbor campus –Plan and manage these resources more effectively to contain operating costs and to better meet the University’s mission and needs Scope –Ann Arbor campus –Focus on General Fund units –Excludes: Athletics, Housing, Hospital –Duration: 2-5 years

3. space utilization initiative | office of the provost | 3 Space Utilization Initiative (cont.) Areas to Explore –Information and systems –Capital projects process –Facilities maintenance and upkeep –Shared space –Shared technology –Energy conservation –Budgetary incentives

4. space utilization initiative | office of the provost | 4 Classroom Scheduling & Utilization Purpose: Design and implement systems, business practices, and policies/guidelines to: –Improve classroom utilization –Provide opportunities for cross-unit sharing –Enable units to identify and repurpose underutilized classrooms Project Areas: –Utilization data analysis –Scheduling optimization –Scheduling & utilization system –Policies, guidelines, target goals

5. space utilization initiative | office of the provost | 5 Systems Work to Date Development and release of: –Classroom utilization data warehouse –14 classroom utilization reports in BusinessObjects

6. space utilization initiative | office of the provost | 6 Scheduling & Utilization System Scheduling: –Custom user interface to M-Pathways –Calendar view to show room availability (like Outlook, Meeting Maker) –Data interface for units with extensive, proprietary scheduling systems Utilization reporting: –M-Reports

7. space utilization initiative | office of the provost | 7 System Benefits to Units, Campus Capture non-class events (needed for full utilization reporting and analysis) Identify activities in classrooms Identify underutilized classrooms that could be –Shared –Repurposed for higher priority needs Identify and relocate activities to reduce building energy usage

8. space utilization initiative | office of the provost | 8 How You Can Help Provide information on classroom and event scheduling practices Validate user/unit requirements Design and test user interface(s) Design and test data interfaces Review training materials Participate in training, implementation

9. space utilization initiative | office of the provost | 9 For more information: Frances Mueller Project Manager Space Utilization Initiative 734.763.5942 space.utilization@umich.edu www.provost.umich.edu/space/projects/classroom.html space utilization initiative | office of the provost | 9