2. De-mystifying The GL Map
Title Page
David Yerg, Sr. Application Support Specialist

3. Road Map Toward Understanding Your GL Map
No real mysteries
Starting from the end “result” first
What is a GL map?
What should be mapped within the G/L?
What do we map to the GL?
What are the components of your GL map?
What are GL overrides?
GL map results
Tips

4. No Mysteries All values within your General Ledger originated from:
A transaction that was mapped using the General Ledger Map
A manual journal entry
A budget or data import

5. Starting From The End “Result” First
The final results from GL mapping create journal entries
The journal entry details will then translate into General Ledger detail reports or financial statements

6. What Is a GL Map?
A unique set of rules that translates each ADERANT Expert transaction (subledger detail) into organized journal entries for the General Ledger
A journal entry consists of the following components:
Debit/credit values
Account Code
Employee
Office
Department
Profit Center
Project (optional module)

7. What Should Be Mapped within the GL?
Any ADERANT Expert (subledger) Application
When you implement a new feature or application, “ALWAYS” consider the GL mapping
(Employee Expenses, Credit Notes, Taxes, Interest, etc.)

8. What Do We Map to the GL?
Financial transactions that were created within one of the ADERANT Expert applications. These are sometimes known as the “subledger” transactions.
Time and Time Edits (TAN, TAM)
Disbursements and Disbursement Edits (CDN, CDM)
Accounts Payable (AP, APX, CH, CHX)
Bills (BL, BLX)
Credit Notes (CN, CNX)
Credit Adjustments (CBA, CBT)
Employee Expenses (EE, EEX)
“Z” transactions for Omnicurrency Gain/Loss

9. What Are the Components of Your GL Map?
Accounts – Chart of Accounts
G/L Types (Account Types)
The link between your chart of accounts and the GL Map
Include an account, where to get the default: office, department, profit center, and employee
Defined by “Book” or formerly known as “Ledger”
GL Map (Interface) Maintenance
Includes a transactional type, data type, primary table reference, listing of override tables, valid gets
The actual GL Map

10. Chart of Accounts

11. GL Type Code Screen

12. GL Map Maintenance

13. GL Map

14. Exceptions To The Rule (Overrides)
You are able to direct certain transactional values to alternate GL accounts, offices, departments, profit centers. They are available in multiple areas. These are known as GL Overrides:
Clients and Matters
Timekeepers
AP Type Codes
Disbursement Code / Cost Code
Tax Codes
Banks

15. Bank - Example

16. Bank - Example

17. Map Results Informational reports and inquiries
GLED12 - GL Accounts and Overrides
GLED13 - GL Map
GLED01 - Trial Balance
GLED06 - Account Detail
GLED08 - Subledger to G/L Balance
Financial Statement Formatter
FRx
General Ledger Inquiries
General Ledger Drilldown (Browser app)

18. Final Tips
Always think about the General Ledger and mapping when implementing new features
(Multi-Book, Credit Notes, Progress Billing, Employee Expenses, Omnicurrency, Taxes, Dual Book, Interest, etc.)
When do we record Income?
Cash Basis - Only when cash is received
Accrual Basis - Record as soon as there is a potential to receive cash
When do we record Expenses?
Cash Basis - When cash is spent
Accrual Basis – When there is a liability to pay

19. Final Tips, cont.
Create a test environment and fully test all map changes. Never change any mapping and implement LIVE until it is tested fully
Confused on what the current map is doing?
Look at the GL Map via the GL inquires, the GLED13, or the standard GL Map application
Do a test transaction within the test database
Uncertainty about map changes?
Contact ADERANT Expert Support and we can either assist or refer you to a Consultant who can

20. Closing
Questions?

21. Thank You!
David Yerg
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