1. COMP 4—Power Tools for the Mind 1 Power Tools Word Processing What we’ll cover for this lecture topic: –Types and Examples of Application software –Creating Documents with Word –What is logical and physical document structure? –Demos (as much as time permits) Including some useful hints and strategies

2. COMP 4—Power Tools for the Mind 2 Power Tools Application Software (1) Some types: –Document production: –Graphics –Presentation –Numerical Analysis: –Databases Word-processing, desktop publishing, web page authoring Photo editing, Painting & drawing, CAD, animation, video Spreadsheets, graphing, statistical

3. COMP 4—Power Tools for the Mind 3 Power Tools Application Software (2) More types: –Reference: –Connectivity or communications: –Education and training –Business: accounting and finance –Games! –Office suites: Word-processing, spreadsheet, presentation, and database software all carefully integrated Web browser, email, remote control, home networking Dictionary, encyclopedia, maps

4. COMP 4—Power Tools for the Mind 4 Power Tools Application Software (3) Some Examples: –Document production: –Graphics –Presentation –Numerical Analysis: –Databases MS Word, WordPerfect, FrameMaker, FrontPage, … PhotoShop, CorelDraw, AutoCAD, 3D Max, Maya, Adobe Premiere MS PowerPoint MS Excel, Lotus 1-2-3, SPSS, … MS Access, Lotus Approach, Oracle

5. COMP 4—Power Tools for the Mind 5 Power Tools Application Software (4) More Examples: –Reference: –Connectivity or communications: –Education and training –Business: accounting and finance –Games! –Office suites: MS Encarta, MS Streets, StreetFinder, Webster Online,… MS Internet Explorer, MS Outlook, Netscape Communicator, Opera, Mulberry, AOL, … MS Office, MS Works, OpenOffice, StarOffice, …

6. COMP 4—Power Tools for the Mind 6 Power Tools BASIC SUITE Word processor (Word) Spreadsheet (Excel) Email utility (Outlook) Web browser (Internet Explorer) PROFESSIONAL SUITE Also includes: Presentation maker (PowerPoint) Desktop Web publisher (Front Page) Database (Access) The Microsoft Office Suite

7. COMP 4—Power Tools for the Mind 7 Power Tools Word proc. & desktop publishing n A word processor is an application that allows the user to compose and edit simple documents n ADVANTAGES: –Corrections and revisions are easy –Many formatting details handled automatically What are defaults? –Customized forms, form letters, and mail-merge Can be stored and reused –Structural templates can be defined by the user do it once, use it over and over without affecting original

8. COMP 4—Power Tools for the Mind 8 Power Tools Like computers, text documents have both: –a logical structure, which stays the same no matter how the document is represented, and –a physical structure, that may be different on paper than on a screen; different with one page layout than another different from printer to printer –When document gets put out: the “best fit” to that device is calculated from the logical structure that the computer knows.

9. COMP 4—Power Tools for the Mind 9 Power Tools SO WHAT? What’s that mean? BEWARE: what you see is not always what you get. –The physical structure of a document is system-dependent; i.e., fonts and tab spacing vary among systems. –In addition, systems must often approximate the physical format due to limitations of the printer. As a result, formatting on the printout may not match the formatting shown on the screen.

10. COMP 4—Power Tools for the Mind 10 Power Tools Table of contents Title Author Date Abstract Major heading 1 Subhead 1 Text Major heading 2 Subhead 2 Text References Footnotes Bibliography LOGICAL STRUCTURE The information in a document and the order in which it is presented is referred to as the document’s logical structure. Here is one simple logical ordering of information:

11. COMP 4—Power Tools for the Mind 11 Power Tools Previous page shows parts of document’s logical structure: how my ideas are organized. Different from layout--how my ideas are represented or shown. –Example: Use of major headings An important idea becomes a major heading: that’s part of the logical structure. How I will show that the idea is a major heading is part of the physical structure. –Such as how?

12. Writing and editing Creating the logical structure: TEXT ENTRY Modifying the logical structure: EDITING MS Word has many tools to help. –Many under Edit and Tools menus. A few: Cut & Paste Copy & Paste Find & Replace Spell/grammar check Thesaurus –Hint: use key combinations to save time. Buttons are ok but often slower to use. Why?

13. COMP 4—Power Tools for the Mind 13 Power Tools –where ink will be on paper…or dots on the screen. “ Page layout ” –Logical structure is converted into pixels: one set of pixels on screen; different set for each printer. PHYSICAL STRUCTURE Formatting Formatting—e.g., indentation, text color, style, size, etc.— changes the physical structure of a document.

14. COMP 4—Power Tools for the Mind 14 Power Tools for good Now is the time for all good men ….

15. COMP 4—Power Tools for the Mind 15 Power Tools Many formatting tools-- File & Format menus (again, keyboard shortcuts are handy). A few: –Page Setup (margins; page orientation;...) Style –Font Type, Size, Style, Color –Text Alignment –Header & Footer formatting –Number & bullet lists –Insert (Break; Page no; Art...) –Borders –Tabs –Lists: numbered, bulleted, etc. –Tables... DEMO