1. DIGITIZING GROWS COMMUNITY Oregon Library Association Corvallis, Oregon, April 20, 2007 Southern Oregon History Collection

2. A Presentation A Presentation By Kate Cleland-Sipfle And Dorothy Ormes Hannon Library Southern Oregon University

3.  Review development of the Southern Oregon Digital Archive (SODA Bioregion and First Nations)  Introduce SODA Southern Oregon History Collection  Acknowledge collaboration/community growing that made these three collections possible  Detail issues in collaborating with outside organizations for digitizing projects  Encourage collaboration among and beyond Oregon libraries for cooperative digitizing Goals for Today’s Presentation

4. First SODA Collections: Bioregion & First Nations

5. Beginning Digitizing Southern Oregon Digital Archives (SODA) 2001 – Award of federal IMLS Grant 2002 - 2004 – Two digital collections based on Hannon 2002 - 2004 – Two digital collections based on Hannon Library collection strengths: Library collection strengths:  Bioregion Depository government documents Regional monographs Regional monographs State/Federal agency “grey literature” State/Federal agency “grey literature”  First Nations Public domain anthropology monographs Public domain articles (pre-1923) Public domain articles (pre-1923) Later studies with copyright permission Later studies with copyright permission

6. Early SODA Collaboration: Bioregion Collection Early SODA Collaboration: Bioregion Collection  Touching base with government contract authors  Sensitivity to endangered species  Capturing transient digital documents --providing agencies with CD’s if needed --providing agencies with CD’s if needed  Importance of personal contacts then  Creating/maintaining relations with agencies -- continuing provision of gray literature -- continuing provision of gray literature

7. Early SODA Collaboration: First Nations Collection  Touching base with tribes and authors  Sensitivity to tribal concerns -- Ownership of traditional knowledge -- Location/study of archaeological sites -- Concerns about misappropriation of tradition  Importance of personal contacts and reciprocity then  Creating continuing relationships with tribes

8. Example of Tribal Concern: Seasonality of Stories The Warm Springs Tribe gave SOU Library permission to digitize this children’s book for use in any season. It does not contain tribal legends. The Warm Springs Tribe gave SOU Library permission to digitize this children’s book for use in any season. It does not contain tribal legends. From: Indian Reading Series From: Indian Reading SeriesIndian Reading SeriesIndian Reading Series

9. Stipulation for Warm Springs Tribal Legend Books Example: Our Home Then and Now: How the Hide was Tanned

10. Historical Representation From SODA web site: This site includes some historical materials that may imply negative representations or stereotypes of the peoples discussed in the documents. These documents have been included as part of the historical record and should not be interpreted to mean that project staff endorse or approve of the representations or stereotypes implied. This site includes some historical materials that may imply negative representations or stereotypes of the peoples discussed in the documents. These documents have been included as part of the historical record and should not be interpreted to mean that project staff endorse or approve of the representations or stereotypes implied. -- Relevant to First Nations and History -- Relevant to First Nations and History

11. LSTA Grants for History Collection  Feb. 2006 - Jan. 2007 – 1 st Year SOU Hannon Library SOU Hannon Library Southern Oregon Historical Society Jackson County Library Services Josephine County Library System  Feb. 2007 – Jan. 2008 – 2 nd Year Coos, Curry, and Douglas County libraries and historical societies libraries and historical societies LSTA Funds History in Southern Oregon Digital Archives

12. NEW SODA INTERFACE http://soda.sou.edu/ Southern Oregon Digital Archives

13. History Collection Information and Search Link http://soda.sou.edu/history.html

14. Geographic area Geographic area Mountains: northern part of Klamath, Siskiyou and Southern Cascades Principal Rivers: Rogue, Applegate, Chetco, Coquille, Umpqua Northern part of the “State of Jefferson”

15. Project Partners 2006-07 Project Partners 2006-07  Southern Oregon University  Southern Oregon Historical Society  Jackson County Library Services  Josephine County Library System

16. Access to materials  Digitize with metadata  If in OCLC enrich OCLC record  If in SOU Library catalog, add online link  Encourage partners to link to SODA or and/or specific documents on their web sites and/or specific documents on their web sites  Encourage partner libraries to catalog SODA. It’s in OCLC! (Collections, too)

17. Catalog Record: History Collection Catalog Record: History Collection

18. Collection Content Collection Content MATERIALS  Books  Government Documents  Maps  Correspondence  Manuscripts  Oral Histories  Realia TOPICS  Agriculture and Forestry  Mining  Commerce  Education  Government & Politics  Religious Organizations  Social Life

19. Realia: Some Examples Realia: Some Examples  Booster brochures Booster brochures Booster brochures  Stock certificates Stock certificates Stock certificates  V.A. Domiciliary Commemorative V.A. Domiciliary Commemorative V.A. Domiciliary Commemorative  WWII air raid warden kits WWII air raid warden kits WWII air raid warden kits  Souvenir Theatre Program Souvenir Theatre Program Souvenir Theatre Program

20. Maps Early Jackson County toll roads, tunnels, ferries and bridges by Lawrence E. Mark

21. Images

22. Oregon, the picturesque: a book of rambles in the Oregon country and in the wilds of northern California by Thomas D. Murphy 1917

25. Ashland in 1914

26. Oral Histories - Sources Oral Histories - Sources  Southern Oregon Historical Society * Southern Oregon Historical Society Southern Oregon Historical Society  Curry Historical Society Curry Historical Society Curry Historical Society  Douglas County Library System * Douglas County Library System Douglas County Library System  Douglas County Historical Society and Museum – Lavola Baaken Library

27. Searching the Collection

28. Timeline for Grant Year 2 Timeline for Grant Year 2  Spring 2005 – recruit new partners in Coos, Curry, and Douglas Counties –Public libraries (by district or county) –Historical museums  Fall 2005 – negotiate loan of selections from Historical Archive of Rogue River National Forest  Fall 2005 and Winter 2006 - Identify specific materials to digitize from new partners

29. Project Goals Year 2 Project Goals Year 2  Southern Oregonians will better understand their history through user- friendly Internet access to materials representing Coos, Curry, and Douglas Counties, and the historic impact of Rogue River National Forest on Jackson County.

30. New Partners: Libraries New Partners: Libraries  Coos County Library Service District  Chetco Community Public Library (Brookings, Oregon)  Gold Beach Public Library  Port Orford Public Library  Douglas County Library System - WPA oral histories (128) recorded - WPA oral histories (128) recorded in Douglas County – 1930’s in Douglas County – 1930’s

31.  Coos Historical and Maritime Museum - Coastal and regional maps - Coastal and regional maps  Curry Historical Society - Oral histories from Curry County - Oral histories from Curry County  Douglas County Museum of History & Natural History - Oral histories, correspondence and - Oral histories, correspondence and manuscripts from Douglas County manuscripts from Douglas County  Rogue River National Forest - Documents and maps from Historical Records Collection - Documents and maps from Historical Records Collection New Partners: Historical Museums and Rogue River National Forest

32. Questions to Answer Early  Are any other projects planning to partner with the organization for digitizing?  Does the organization control rights to materials it houses? materials it houses?  Who or which governing body makes the decision for collaboration?  Is the material cataloged or inventoried? --Do they know what they have? --Do they know what they have?

33. Collaboration: Things to Work Out  Which materials will partner want to loan for digitizing?  Which formats can actually be digitized at SOU?  Which materials can then be selected? --Usually a collaborative process --Usually a collaborative process  Can partner and SOU collaborate on copyright clearance, if needed?  How will partner organization be credited in SODA?

34. Practical Concerns  How will project receive and return materials?  How long will it take to digitize loaned materials? (May have to be flexible)  OK to outsource certain formats?  Are there any special handling issues like removing/replacing staples, like removing/replacing staples, or requiring gloves for handling or requiring gloves for handling certain materials? certain materials?

35. SOU Personnel SOU Personnel  Kate Cleland-Sipfle – Principal Investigator  Jim Rible – Systems Librarian  Sue Burkholder - Cataloger  Dorothy Ormes – Cataloger  Emily Miller-Francisco - Web redesign  Susan DeRosia – Digitization Technician  Student assistants (2)

36. Thank you for coming! Are you ready to join or venture farther in the digitizing community?