1. City of Manistee An Asset Management Journey

2. Manistee Factoids Incorporated in 1869 Population 6,586 $5,000,000 General Fund Budget 4.3 Sq. Miles – 3.2 land, 1.1 water Located at mouth of Manistee River on Lake MI Victorian Port City

3. Scenes of Manistee

5. Manistee Streets Overview 18.2 miles of Major Streets 29.4 miles Local Streets 2.2 miles State Trunkline 1 Bascule bridge over Manistee River $358,000 Act 51 - Major $129,000 Act 51 – Local

6. The Manistee Story Poster child for worst first program Pave it and forget it Crack seal: what’s that? Maintenance: Plow, sweep, and………..fill potholes How come our roads are so bad? There has to be a better way

7. Drivers for Asset Management City Strategic Plan Destination of choice Infrastructure a priority Maintain what we have Impacts budget

8. Drivers for Asset Management Sewer Separation Projects State (MDEQ) mandated 1997-1999 $14 M in work – many streets rebuilt Led to false sense of security Streets starting to age & deteriorate

9. Drivers for Asset Management Insufficient financial resources Stretch the $$$ More flexibility needed

10. What did Manistee Do to Implement the Asset Management Process? Raise Awareness Provide Education Acquire Tools & Training Incorporate & Communicate Create Plan Implement Plan Report Results

11. Starting the (Asset Mgt.) Journey

12. Raise Awareness Introductory meeting –MDOT & NWMCOG Internet research Summer 2007 –Asset Mgt Conference –Introduction to Asset Mangement Finance Director & DPW Director

13. Provide Education Fall 2007 –Introduction To Asset Management –City Manager & Engineer Sent Staff to PASER Training Sessions January 2008 Kickoff –Hosted Introduction to Asset Mgt seminar at City Hall 2008 Asset Mgt. Conference 2008 Asphalt Maint. Seminar Presented at May Regional MML Meeting

15. Acquire Tools & Training Acquired Roadsoft GIS –Attended Beginning & Advanced Roadsoft Available from Michigan Tech Local Technical Assistance Program (LTAP) –www.roadsoft.org –www.michiganltap.org Critical to success

16. Incorporate & Communicate Weave asset management into the City’s “Culture of Doing Business” Front & Center during decision making Discussed at Staff meetings Keep Council informed & connected –Updates on process –Budgetary impacts & limitations

17. Create Plan Establish Project Team Cross-Functional Finance Engineering DPW

18. Some Assembly Required…

19. Create Plan 1.Assess Current Condition (PASER) 2.Select Appropriate Treatments 3.Estimate Costs & Budget Constraints 4.Predict Future Condition of Network & Develop Network Goals 5.Evaluate Treatments (Optimize Strategy) 6.Identify Candidate Projects 7.Report Results

20. Assess Street Conditions (Data) Acquire Street PASER Data –Received data from NWMCOG –Rated all streets in April 2008 Professionally by City Engineer City Staff assisted Annually rate streets in fall Roadsoft laptop data collector and GPS

21. Select Appropriate Treatments The mix of treatments appropriate to your community Capitalizes on “windows of opportunity” The right fix at the right time in the right place Many new techniques –Hot-In-Place

22. Estimate Costs……… PASERTREATMENTCOST ADDITIONAL SERVICE LIFE COST PER YEAR OF SERVICE LIFE 7-8Crack Sealing$1,600 LM1 yr$1,600 6Slurry Sealing$1,900 LM5-7 yr$3,200 6Micro Surfacing$13,000 LM5-7 yr$2,200 6Ultra Thin Overlay$17,000 LM7-10 yr$2,000 4-5Mill & Fill$90,000 LM8-12 yr$9,000 1-3Reconstruction$200,000 LM12-14 yr$15,000

23. Asset Management Plan Implementation $150,000 $150,000 $150,000 ……..and Budget Constraints

24. Work with LTAP to analyze PASER data Tim Colling Create scenarios: –Different fixes –Budget constraints Optimize deterioration curves Review for reasonableness Understand software & limitations Predict Future Condition of Roads

25. Keep it simple Maximize Remaining Service Life (RSL) –For Manistee, this doesn’t mean things are getting better, simply not declining as fast Refine goals as we gain experience Develop Network Goals

26. Identify Candidate Projects Cross-Departmental Staff Team Factors: –Cost & budget –Future sewer work –Traffic Flow –Need –Grants (Leverage) –Condition of Base (Core) –Strategic Plan

27. 2009 Projects Approximately 3.25 miles of work –Hot-In Place –Ultra Thin Overlay 3/4” $475,000

29. Before Treatment

31. Hot - In - Place

33. Ultra Thin Overlay

34. Report Results Keep Council fully informed: –Progress –Successes –Failures Evaluate plan, techniques and outcomes –Adjust if necessary –Not static Continue annual PASER rating

35. Doing Business Smarter…….. Asset Management has irreversibly changed the way the City looks at street projects Energized the project team Unleashed creativity –HIP, Fiber Mesh More thorough evaluation of potential projects Objective, best practice decision-making Measurable objectives and outcomes

36. ……..and More Economically Major & Local Street Budgets – constrained Stretch Available Dollars –3x as much with recent project Stop wasting money on ineffective or inappropriate treatments Leverage money thru grants

37. Lessons Learned Effort Needs a Champion Education, Education, Education Communication with Staff & Council Stakeholder Buy In Don’t re-create the wheel - many resources Technology tools critical New maintenance techniques available

38. QUESTIONS?