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1 University of York Department of Health Sciences Ian Cole Lecturer in C&IT Introduction to Excel 2000
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2 Before we start……. Please turn off your mobile phone
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3 What are Excel spreadsheets used for? Financial forecasting Statistical analysis Data collection Data manipulation Summarizing data Communicating data Budgets Research Assignment results Charts Your timetable In assignments Start Excel now – so you can follow the examples
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4 Spreadsheet Construction Columns (letters) Rows (numbers) Worksheets Cells (E10) Cell Address
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5 Mousing Around a Cell Highlight/Select Move Contents Copies Contents Mon Tue
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6 Cell Formats Words Numbers # decimal places £ and $ % Days/Dates Formulas Calculations… 45.2719 45.3 $45.27.2719 27% 5-Mar-02 5-Mar 3/5/2002 STUDENT =B2+C2-D4
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7 Formulas =A2+B2+C2 =SUM(A2:AS2) $29.00 $1,886.00 Formula Results AutoSum
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8 Formulas =Today() Average(range) Count(range) Max(range) IF(logical_test,value_if_true,value_if_false) =IF(F3>89,"A",IF(F3>79,"B",IF(F3>69,"C","F"))) Formulas can be Filled Down Insert menu, Function…, Help on this function Column (C2:C80) Row (B2:AK2) Block (A2:G50) =SUM Function Range (A2:AS2)
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9 More on Cell Formats Alignment Word wrap Orientation Shrink to fit Font
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10 More on Cell Formats Width Height
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11 Merging and Splitting Add to Formating Toolbar Highlight cells to merge Click Merge Button Unmerge
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12 Copying and Pasting Highlight cells Hit Copy (CTRL-C) Dotted lines Click on target cell Top of area Hit Paste (CTRL-V) Unless still dotted not in Clipboard CTRL to select multiple targets
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13 Sorting Data Entire worksheet of tabular data with headings Data menu, Sort… Small section of worksheet Highlight section Hit sort button
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14 Charts Visual representations of data Select Data Insert menu, Chart…
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15 Charts – Step 1
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16 Charts – Step 2
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17 Charts – Step 3
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18 Charts – Step 4
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19 Charts – Final
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20 Printing Always Print Preview Page Setup Select Print Area Highlight area File, Set Print Area File, Clear Print Area
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21 Insert Excel Spreadsheets Word or PowerPoint Copy and Paste Use Insert Microsoft Excel Worksheet button Double click on table or chart Calls up Excel
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22 Self Directed Work Work through ‘Intro to Excel 2000’ workbook. Presentation modified by Ian Cole June 2004, from work created by Nancy Clark. original available at: http://med.fsu.edu/informatics/Spreadsheets.ppt
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