1. Business Objects XIR2 License Allocation University of Michigan Administrative Information Services BusinessObjects XI R2 License Distribution Dale Robertson February 21, 2007

2. Business Objects XIR2 License Allocation February 21, 2007 2 Overview Review of the new BusinessObjects license distribution model Summary of Sample Information Packet Assignment: UL needs to inform MAIS which license to give each user (WebI, InfoView); or, delete user University of Michigan Administrative Information Services

3. Business Objects XIR2 License Allocation February 21, 2007 3 New License Distribution Model “6 / 4” split based on current users University of Michigan Administrative Information Services Reporter =WebI +InfoView 1064 963 853 743 642 532 422 321 211 110 000

4. Business Objects XIR2 License Allocation February 21, 2007 4 How did MAIS determine the number of licenses of each type? MAIS purchased licenses based on:  input received from t ADDAG Web Reporting InStranet team t Business Intelligence Tools team  usage statistics t Approx one third of users have not logged on in over 6 months t Approx one quarter have not logged on in over a year The Baseline is a starting point, not an end point University of Michigan Administrative Information Services

5. Business Objects XIR2 License Allocation February 21, 2007 5 Sample Information Packet Materials Needed and Action Item License Distribution by unit DW Access (sample) License Distribution Worksheet (sample) Scenarios (sample) InfoView and Web Intelligence (WebI)  “ Which users need which kind of license?” University of Michigan Administrative Information Services

6. Business Objects XIR2 License Allocation February 21, 2007 6 License Adjustment Worksheet Choices Grant WebI Grant InfoView Grant InfoView now but WebI is preferred Grant WebI now but InfoView is preferred Delete *ALL* DW access Delete BO only; keep data access University of Michigan Administrative Information Services

7. Business Objects XIR2 License Allocation February 21, 2007 7 Billing for License Maintenance Fees University of Michigan Administrative Information Services This distribution process does not include the submission of maintenance fees. Billing will be done ~ 6 months after upgrade For your information:  WebI Maintenance Fee: $44.90  InfoView Maintenance Fee: $27.38

8. Business Objects XIR2 License Allocation February 21, 2007 8 What’s next? University of Michigan Administrative Information Services On February 20 th, Access Services sent out packets to Financial ULs with current information *ALL* Unit Liaisons in each unit must:  Determine which license to give each user  Complete the License Distribution Worksheet  Return License Distribution Worksheet by March 19 th