1. Documents Archiving Database System Jesus Pernia Sponsor: Diversified Technology Consultants (DTC)

2. Objectives  Create a user-friendly application that allows searching and storing documents in archives.  Provide a mechanism that updates the database when a document is retrieved or returned to storage.  Create a tool that allows the user to print labels for documents to be flagged for storage purposes.  Create a function that allows the user to print a report of projects to be discharged.  Provide a mechanism to restrict users’ access.

3. Software Components  Visual Basic  Useful to create a user-friendly application to allow the user to manage the entire system.  Microsoft Access  Provides the interface between the user’s application and database.

4. Component Diagram Search for plan Database File ? Display Plan info Search for a file Database Display File Info End File ? Entering plan description Store data Print label Identifier for plan End Entering file description Store data Print label Identifier for box Database Print report End If file retrieved from storage update database ? If plan retrieved from storage update database ? Yes No Yes No Yes No Search for a ProjectStore a Project Print report of projects to be discharge Search for Documents

5. Title of Proposal Pages  Cover Sheet ( New Page)  Abstract (1 Page)  Introduction ( Cont. Page)  Project Description (2-3 Cont. Page) Resources Resources Difficulties Difficulties Sponsor Sponsor Project Description Project Description Anticipated Outcomes Anticipated Outcomes Evaluation of Results Evaluation of Results Plan of Demonstration Plan of Demonstration  Schedule ( Cont. Page) Flow Diagram of Component Dependencies Flow Diagram of Component Dependencies Scheduling of Component Execution and Resources Scheduling of Component Execution and Resources  Conclusion (1 Cont. Page)

6. Progress-to-Date  Database tables.  Customized Forms / Views.  Adding Functionalities.  Simple / Efficient.

7. Main Page 1. Data-Entry Page / Print Labels 2. Searching Page / View Results 3. Report of Retrieved Documents 4. Update Document Manipulation DB 5. Report of Documents Ready to Discard 6. Exit Application

8. Database BOX NUMBERPROJECT NUMBERPROJECT NAMELOCATIONDATEDISCIPLINECONTENT A50106-101-301Southern Connecticut State UniversityNew Haven10/20/2006CivilDrawings, Correspondence A50106-230-302Diversified Technology ConsultantsNorth Haven3/23/2002StructuralCorrespondence A50206-101-301Southern Connecticut State UniversityNew Haven4/12/2000CivilCorrespondence A50300-235-124Boilers replacementHamden9/27/2003MEPReports

9. Document Data-Entry Page

10. Document Searching Page

11. Searching Result Page

12. Difficulties  New Field of Studies  Time Anticipations  Achieve Goal

13. Work Remaining  Macros Encoding  Proper Functionality  Switchboard Linking  System Testing / Debug / Performance

14. Comments  No Comments…  Suggestions if any ?

15. Documents Archiving Database System Jesus Pernia Sponsor: Diversified Technology Consultants (DTC)

16. Objectives  User-friendly application Effective and efficient.Effective and efficient. ArchiveArchive SearchSearch Track documents manipulationTrack documents manipulation  Adding functionalities: Print tag / labels.Print tag / labels. Report of document out of archives.Report of document out of archives. Report of projects to be discarded.Report of projects to be discarded.  Security Restriction.

17. Main Page

18. Databases

19. Plan Data-Entry Form

20. Project Information Form

21. Document Update Form

22. Time Table

23. Difficulties  Filtering Queries

24. Work Remaining  Screen, tools and functionalities  Switchboard linking  Test application

25. Comments  Equipment Database.