2. CATEMA™ Career and Technology Education Management Application CATEMA™ Training Workshop Jefferson College Tech Prep Director: Sarah Bright

3. CATEMA™ Training Workshop Understand what CATEMA™ is and what it can do for you Understand your role in the articulation process using CATEMA™ as a tool Understand how to begin using CATEMA™ immediately

4. CATEMA™ Training Workshop What is CATEMA™ ? Why do we need CATEMA™ ? Who can use CATEMA™? How does CATEMA™ work?

5. What is CATEMA™? An online registration and tracking software for Career and Technology Education (CATE) classes An easy to use method to enter, update, display, and report Tech-Prep related data

6. What is CATEMA™? CATEMA™ will assist in managing Tech-Prep information related to:  Courses  Individual classes  School districts  High schools  Instructors  Counselors  College registrars and advisors  Students TO HELP STUDENTS RECEIVE THEIR EARNED COLLEGE CREDIT!

7. Why do we need CATEMA™ ? To eliminate the need for the paper and pencil reporting system  Time consuming  Excessive paperwork  Limited info  Students often lose it

8. Why do we need CATEMA™ ? To increase the number of students receiving college credit from Tech-Prep classes upon high school graduation To encourage Tech Prep students to enter into related programs at the community college level

9. Why do we need CATEMA™ ? Tech-Prep students are graduating from high school at a significant rate However, only a small percentage of graduates are moving on to a postsecondary institution

10. Why do we need CATEMA™ ?

11. * Teachers enrolled all students in 2005 regardless of whether or not the teacher thought the student would receive credit. In 2006, many teachers only had the students enroll after observing their potential for completion with an 80% or better. Please enroll all students at the beginning. This helps with data collection for the Tech Prep program.

12. Why do we need CATEMA™ ? To assist counselors and instructors in advising students about the…

13. Why do we need CATEMA™ ? The Articulation Process Designed to allow a student a smooth transition from high school to a postsecondary institution No delays or duplication in education services Credit is awarded to students completing Tech-Prep courses that contain the same content as an equivalent college course When students graduate from high school they are able to transfer their articulated credits to Jefferson College

14. Why do we need CATEMA™ ? To assist counselors and students with career counseling To assist students in charting their Tech-Prep career pathways to earn college credit for their high school classes Students can save on tuition, fees, and books for every articulated college course Articulation helps encourage the continuation of a student’s education

15. Why do we need CATEMA™ ? To provide students with an electronic portfolio of all Tech-Prep course work completed To record skills learned and training received for potential employers to review and consider To help students prepare for the transition from high school to work

16. Why do we need CATEMA™? CATEMA™ will help to standardize and refine the articulation process by: Making the program easily accessible to everyone in Career and Technology Education Minimizing the tasks (paperwork!) required College Registrar can immediately transcript credit Providing data that can be easily obtained and printed in detail or summary reports

17. Who can use CATEMA™? CATEMA™ H.S. Counselors Students College Staff Tech-Prep Dept. H.S. Teachers

18. Who can use CATEMA™? Students  To determine interest in Career and Tech Education courses  To access portfolio of classes for up to three years after high school graduation  To view and print portfolios complete with final competency forms for each class

19. Who can use CATEMA™? Teachers  To create classes  To approve student enrollments  To rate students’ performance  To recommend students for class and/or college credit  To view and print class rosters and reports  To ensure students gain college credit

20. Who can use CATEMA™? High School Counselors and Administrators  To review information on courses, instructors, and individual classes  To view a student’s Career and Technical Education course portfolio  To view and print rosters and course competency forms

21. Who can use CATEMA™? College Registrar/Staff  To look up students by social security number and name  To check and verify a student's recommendation for college credit  To view a student's complete Tech-Prep course history  To record whether the student was awarded credit by the college

22. Who can use CATEMA™? Tech-Prep Department  Update "Courses Available“ and "Participating Districts/Schools" lists  Review classes from the previous school year  Approve new user accounts and classes for the current school year  Run routine summary and detail reports  Maintain open communication between Jefferson College and county high schools  Ensure better use of high school Tech-Prep credit in college

23. How Does CATEMA™ Work? Accessing CATEMA™ requires the same log- in/password method as used in many secure internet applications on the web  If you have ever used the internet for… E-mail Shopping Banking Etc… …then you should be more than familiar with the process for signing in to CATEMA

24. How Does CATEMA™ Work? All first time users need to activate an account online at https://www.catema.net/jeffco Counselors and Administrators Teachers Students

26. How Does CATEMA™ Work? All first-time users will log in with a user name and password You will also have to enter a pass phrase question and answer to replace your password should you ever forget it Example Question: My dog’s name? Answer: Casey

28. How Does CATEMA™ Work? To establish an account all student users need to enter their personal info and Social Security Number (Without this information, the College Registrar cannot automatically transcript credit upon course completion) It is the user’s responsibility to maintain their personal information up to date

30. CATEMA™ Features Student Competency Form CATEMA™ will be adapted to include a list of competencies for each Tech-Prep course

32. CATEMA™ Features Instructors will rate a student’s ability in a particular course using the online competency form  Instructors select a rating value or a number grade for each course competency (with “5” being the most skilled rate)  They record student’s percentage earned in the course  Recommendation for college credit is also given on this form

34. CATEMA™ Features Reports Instructors, counselors and administrators may print class rosters as well as individual student reports

35. CATEMA™ Features Students may print competency forms for each class they wish to enroll in or have already completed

36. CATEMA™ Features Tech-Prep staff may print statistical reports for current and previous school years

37. CATEMA™ Features Other reports and information that can be obtained from CATEMA include:  Identification of Tech-Prep classes taught at participating schools  Who are the instructors teaching the classes and what are their qualifications  Student totals and demographics  Student contact information and mailing lists  Student information used for career counseling  Coherent course sequences of students

41. CATEMA™ Features Security CATEMA™ adheres to all regulations and guidelines relating to information privacy The system implements security technology to protect information that is entered and extracted Each user has designated/restricted access privileges based on their title

42. Thank you!