1. Enterprise Email & Provisioning Project Sande Johnson-Byers Assistant Vice President for Information Technology April 2, 2010

2. Agenda Project Goals Project Team Structure Projected Timeline Progress Update Issues & Concerns

3. Project Goals Build framework for converting to Oracle Identity Management system Develop foundation for new eProvisioning system

4. Project Goals (cont) Replace Novell GroupWise Email system with Microsoft Convert students to Outlook Live Move faculty and staff to Microsoft Exchange Migrate File & Print from Novell to Microsoft

5. Project Team Structure

6. Project Team Structure (cont) Recommended External Steering Committee Members Sana AbhariPresident SGA Jason BantaHSC & Tier I Advisory Group Donna BartmanHuman Resources Mylantha BaunjokoStaff Senate Neil GibbsUndergraduate Affairs Administration Don FisherUniversity Hospital and UPA Jim GrahamATC & Faculty Senate Frank MianzoOffice of the VP for Student Affairs Barry ScottInternal Audit Chris WeaverOffice of the VP for Business Affairs

7. Projected Timeline Aug 2009 – Oct 2010Complete foundation for new eProvisioning system Begin provisioning Outlook Live accounts to newly admitted students (Contingent upon stabilization of SA/HR system after upgrade ) Spring 2011Migrate students to Outlook Live Summer 2011Conduct pilot of Exchange for faculty & staff Fall 2011Migrate faculty and staff to Exchange Spring 2012Begin migration of file and print services

8. Progress Update Developed and now testing new provisioning system Re-tested Outlook Live functionality due to changes since POC Defined requirements for applications to: Integrate email address books between Outlook Live & GroupWise (later Exchange) Allow choice of email system so incoming mail is directed to Preferred Email Address (PEA)

9. Progress Update (cont) Purchased tools to migrate email from GroupWise to Exchange Met with Legal & University Archives Reviewed Outlook Live agreement with Microsoft

10. Progress Update (cont) Investigating: Best practices in higher education for migrating email from GroupWise to Exchange (migration process, timeline, etc.) Central Archive solution Developing: Migration strategies Communication strategies Training & support plans

11. Issues & Concerns Financing the project Satisfying desire to increase email quotas Maintaining business continuity during migration Migrating email archives (stored in multiple locations) Continuing integration of address books with U of L Hospital and UPA Ensuring appropriate access to conduct e-discovery in Outlook Live

12. Questions?