1. McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. 33 CHAPTER BASIC APPLICATION SOFTWARE

2. CE06_PP03-2 Competencies (Page 1 of 2) Discuss common features of most software applications Discuss word processors and word processing features Describe spreadsheets and spreadsheet features Page 58

3. CE06_PP03-3 Competencies (Page 2 of 2) Discuss database management systems and database management features Describe presentation graphics and presentation graphics features Discuss integrated software and software suites Describe ways to share data between applications Page 58

4. CE06_PP03-4 Introduction Tasks such as business correspondence, sales projections, graphic design, and data processing used to require trained specialists. All these tasks, and many more, can be accomplished using microcomputers and application software. Competent end users in today’s word need to understand the capabilities of basic application software including word processors, spreadsheets, database management systems, and presentation programs.

5. CE06_PP03-5 Application Software Application software is end user software that is used to accomplish a variety of tasks Two categories Basic applicationsBasic applications ( focus of this chapter ) Specialized applications Page 60

6. CE06_PP03-6 Basic Applications Also called general-purpose or productivity applications Common types Word processors Spreadsheets Database management systems Presentation graphics Page 60

7. CE06_PP03-7 Specialized Applications Also known as special-purpose applications Includes thousands of other programs that are more narrowly focused on specific disciplines and occupations Best known – Graphic programs – Audio and video editors – Multimedia creation programs – Web authoring – Virtual reality programs Return Page 60

8. CE06_PP03-8 Common Features Graphical User Interface (GUI) Icons Windows Menus Toolbars Help Page 60

9. CE06_PP03-9 Toolbars Quick access to commonly used commands Contain buttons that provide shortcuts Examples Standard toolbar Speech Recognition Page 60

10. CE06_PP03-10 Microsoft Office 2007 Newest version of Microsoft Office New Interface – Ribbons – Contextual Tabs – Galleries

11. CE06_PP03-11 Web-Based Applications Access to applications stored on Web sites Application service providers (ASP) Special sites Allows access to Web-based applications Page 61

12. CE06_PP03-12 Speech Recognition Allows your voice to control application software For best results, use your voice and mouse or keyboard – Train the software – Control a program – Dictate a document

13. CE06_PP03-13 Word Processors Used to create text-based documents Memos, letters, and faxes Newsletters, manuals, and brochures Word processing programs Microsoft Word Corel WordPerfect Lotus Word Pro Mac: Pages Mac: SimpleText Page 64

14. CE06_PP03-14 Word Processor Features Word Wrap Editing Thesaurus Spelling and grammar checkers Find and Replace Formatting Font and font sizing Character effects Bulleted and numbered lists bold italics colors size Page 64

15. CE06_PP03-15 Word Processor Examples Creating a Flyer Creating a Report

16. CE06_PP03-16 Creating a Flyer

17. CE06_PP03-17 Creating a Report Page 66

18. CE06_PP03-18 Spreadsheets Programs that manipulate numeric data Spreadsheet programs Microsoft Excel Corel Quattro Pro Lotus 1-2-3 Mac: Numbers Page 67

19. CE06_PP03-19 Spreadsheet Features Workbook files Worksheets Formulas Functions Analytical graphs or charts What-if Analysis Page 67

20. CE06_PP03-20 Spreadsheet Case Creating a Sales Forecast Creating a Chart Analyzing Your Data

21. CE06_PP03-21 Creating a Sales Forecast Page 69

22. CE06_PP03-22 Creating a Chart Page 70

23. CE06_PP03-23 Analyzing Your Data

24. CE06_PP03-24 Database Management Systems (DBMS) A collection of related data Sets up a structure for data storage Database programs Microsoft Access Corel Paradox Lotus Approach Page 72

25. CE06_PP03-25 Database Features Relational Tables Records Fields Record sorting Queries Forms Reports Page 72

26. CE06_PP03-26 Database Case Creating a Database Creating a Query

27. CE06_PP03-27 Creating a Database Page 73

28. CE06_PP03-28 Creating a Query Page 74

29. CE06_PP03-29 Presentation Graphics Programs that create visually interesting presentations Presentation programs Microsoft PowerPoint Corel Presentations Lotus Freelance Graphics Page 75

30. CE06_PP03-30 Presentation Graphics Features Slides Design templates Master slide AutoContent wizard Page 75

31. CE06_PP03-31 Presentation Graphics Case Creating a Presentation Updating a Presentation

32. CE06_PP03-32 Creating a Presentation Page 76

33. CE06_PP03-33 Updating a Presentation

34. CE06_PP03-34 Integrated Packages A single program that provides the functionality of several widely used programs Popular with many home users Classified as personal or home software Advantages are cost and simplicity Disadvantages are limited functions Popular packages are Microsoft Works & Apple Works Page 77

35. CE06_PP03-35 Software Suites Collection of separate application programs sold as a group Four types of suites Productivity suite or Business suite Personal suite or Home suite Specialized suite Utility suite Page 78

36. CE06_PP03-36 Sharing Data Between Applications Copy and paste Object Linking and Embedding (OLE)LinkingEmbedding Powerful and useful features Connects separate applications Supports sharing and exchanging files Page 79

37. CE06_PP03-37 Object Linking A link is made from the source file to the destination file Use when you want the destination document to contain updated data Page 79 Return

38. CE06_PP03-38 Return Object Embedding Object from the source file is embedded in the destination document Object becomes part of the destination document Changes made to the embedded object are not reflected in the original source file Page 79

39. CE06_PP03-39 Careers In IT Computer trainers instruct new users on the latest software or hardware Attributes – Good communication skills – Teaching experience – Detail oriented – IT Experience – Comfort speaking to groups is a plus Earning potential of $26,000 to $54,000 annually

40. CE06_PP03-40 A Look to the Future Web-based application software helps ease maintenance Use of the Web to connect to an application service provider No programs to install Allow for a simpler and cheaper computing system Agents will help write papers, pay bills, and shop on the internet – Intelligent programs – Primitive agents currently exist – Microsoft and “Clippy” – Next Generation Page 81

41. CE06_PP03-41 Explain the difference between general- purpose and special-purpose applications. What is the difference between a function and a formula? How is a formula related to what- if analysis? What are presentation graphics programs? How are they used? Discussion Questions (Page 1 of 2) Page 88

42. CE06_PP03-42 Explain the difference between a linked object and an embedded object. What are the advantages of OLE? What is the difference between an integrated package and a software suite? What are the advantages and disadvantages of each? Page 88 Discussion Questions (Page 2 of 2)