1. 1 EuropeanaLocal- Europeana Knowledge Sharing Workshop EuropeanaLocal- Europeana Knowledge Sharing Workshop 13/14 January 2009 Rob Davies, Scientific Co-ordinator EuropeanaLocal

2. 2 Basic facts Best Practice Network Best Practice Network Duration 36 months (2008-11) Duration 36 months (2008-11) Budget 4.3 million Euro (80% funded) Budget 4.3 million Euro (80% funded) 1031+ Person-months in total 1031+ Person-months in total 32 Partners 32 Partners 39 Deliverables 39 Deliverables 200+ ‘collections’ 200+ ‘collections’

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4. 4 EuropeanaLocal objectives Provide local and regionally sourced content for integrated Europeana service Provide local and regionally sourced content for integrated Europeana service demonstrate the value of local/regionally sourced content demonstrate the value of local/regionally sourced content large-scale pilot implementation: 27 countries large-scale pilot implementation: 27 countries estimated 20 million items identified initially by partners estimated 20 million items identified initially by partners Implement Europeana specifications and tools Implement Europeana specifications and tools OAI-PMH repositories OAI-PMH repositories ‘map’ existing metadata to Europeana Metadata Application Profile (ESE?) ‘map’ existing metadata to Europeana Metadata Application Profile (ESE?) local vocabularies ‘SKOSified’ local vocabularies ‘SKOSified’ Improve interoperability of digital content held by regional and local museums, libraries and archives Improve interoperability of digital content held by regional and local museums, libraries and archives

5. 5 Moving things on…. Support sensible levels of aggregation Support sensible levels of aggregation national cross-domain portals, digital libraries, cultural portals etc national cross-domain portals, digital libraries, cultural portals etc Make content available to other service providers Make content available to other service providers Tourism Tourism Education Education Family history Family history Humanities research Humanities research Publishing/media industries Publishing/media industries … other search engines and services on the web … other search engines and services on the web

6. 6 Variable and changing starting points Advanced practice among EuropeanaLocal partners in implementing digital libraries, portals, OAI-PMH etc Advanced practice among EuropeanaLocal partners in implementing digital libraries, portals, OAI-PMH etc France, Italy, Norway, Poland, Spain, UK France, Italy, Norway, Poland, Spain, UK Limited progress elsewhere Limited progress elsewhere Spectrum from somewhat centralised to very regional/local Spectrum from somewhat centralised to very regional/local Centralised initiatives seldom have full country coverage Centralised initiatives seldom have full country coverage Europeana target for national portal aggregations is 14 member states by 2012 Europeana target for national portal aggregations is 14 member states by 2012 Currently 6 or 7 underway? Currently 6 or 7 underway? Collection level or item level? Collection level or item level? EuropeanaLocal: phased approach in the light of reality EuropeanaLocal: phased approach in the light of reality

7. 7 Some important local content types Items and collections of high cultural value (‘treasures’) held at local or regional level Items and collections of high cultural value (‘treasures’) held at local or regional level Specific local collections held by libraries, museums and archives, local audio-visual archives Specific local collections held by libraries, museums and archives, local audio-visual archives Visual material high in the mix Visual material high in the mix Public domain ‘cultural’ records held by archives etc. Public domain ‘cultural’ records held by archives etc. Promote content contribution from local users/ communities Promote content contribution from local users/ communities More digitisation needed for full representation of all localities More digitisation needed for full representation of all localities

8. 8 Europeana content holders Content level (infinite) Local level (1000s) National level (10s) European level (1) European Digital Library Virtual Information Space National Archives National Libraries Aggregated repositories Archives Items & Collections Libraries Items & Collections Museums Items & Collections

9. 9 Regional content co-ordinators 1 Ministry of Culture (as aggregator of local content) 1 Ministry of Culture (as aggregator of local content) 2 national libraries (“) 2 national libraries (“) 2 national museums (“) 2 national museums (“) 3 national cultural agencies (“) 3 national cultural agencies (“) 5 regional cultural authorities 5 regional cultural authorities 7 public libraries 7 public libraries 1 local museum 1 local museum 1 research foundation 1 research foundation 1 regional digital library provider 1 regional digital library provider 4 private sector/NGO 4 private sector/NGO

10. 10 Partner tasks Establish Europeana-friendly infrastructure Establish Europeana-friendly infrastructure install OAI-PMH-compliant repositories install OAI-PMH-compliant repositories map and transform their metadata map and transform their metadata make vocabularies available make vocabularies available Work towards a sensible level of aggregation in their country Work towards a sensible level of aggregation in their country Europeana standards compliance Europeana standards compliance Encourage more digitisation of local content Encourage more digitisation of local content identify centres of competence on digitisation identify centres of competence on digitisation priorities priorities Work ‘cross domain’ Work ‘cross domain’ archives, audio-visual archives, museums archives, audio-visual archives, museums

11. 11 Technical partners Asplan Viak (Norway) and EEA (Slovakia) Asplan Viak (Norway) and EEA (Slovakia) transfer knowledge from Europeana ‘central’ to technical partners transfer knowledge from Europeana ‘central’ to technical partners involved with Europeana working groups involved with Europeana working groups Establish effective support to local regional partners Establish effective support to local regional partners Europe coverage split in two Europe coverage split in two training workshops training workshops translated guidelines translated guidelines Individual partner implementation plans Individual partner implementation plans help desk and ‘flying doctor’ help desk and ‘flying doctor’ Establish tools scenario Establish tools scenario automated metadata conversion tools etc automated metadata conversion tools etc

12. 12 Workpackages 1 Project management and co-ordination 2Metadata survey and content analysis 3Content harvesting and aggregation 4Implementation of Europeana standards and tools 5Dissemination and awareness raising 6Evaluation and progress monitoring

13. 13 The first six months (June to November) WP 1 Management, communications structures, briefing. WP 1 Management, communications structures, briefing. WP 2 Preparatory and survey work WP 2 Preparatory and survey work WP 3 and 4 Preparing for implementation, training, support WP 3 and 4 Preparing for implementation, training, support Technical primer Technical primer WP 5 Website and other dissemination activities WP 5 Website and other dissemination activities harmonise with Europeana PR, dissemination, marketing harmonise with Europeana PR, dissemination, marketing raise visibility (international conferences, national events) raise visibility (international conferences, national events) WP 6 Establishing Evaluation Working Group WP 6 Establishing Evaluation Working Group planning around performance and impact measurements planning around performance and impact measurements Discussions with other projects in the Europeana ‘family’ e.g.Athena Discussions with other projects in the Europeana ‘family’ e.g.Athena optimize complementary activities, sharing, minimising redundancy optimize complementary activities, sharing, minimising redundancy who will be responsible for which types of content who will be responsible for which types of content

14. 14 Key objectives for Months 7-12 (December to June) WP 2 Metadata survey and content analysis WP 2 Metadata survey and content analysis survey reports to be finalised and used as a basis for planning. survey reports to be finalised and used as a basis for planning. approach to ‘thematic content’ to be agreed with Europeana and taken into account in implementation planning. approach to ‘thematic content’ to be agreed with Europeana and taken into account in implementation planning. plan and instigate work to establish metadata repositories plan and instigate work to establish metadata repositories WP3 Content harvesting and aggregation WP3 Content harvesting and aggregation first implementation of central test environment for EuropeanaLocal by EDLF first implementation of central test environment for EuropeanaLocal by EDLF initial test harvesting undertaken. initial test harvesting undertaken. guidance on repository software selection provided. guidance on repository software selection provided. ‘installer’ and other available tools identified and tested. ‘installer’ and other available tools identified and tested.

15. 15 Months 7-12 continued WP4 Implementing Europeana standards and tools WP4 Implementing Europeana standards and tools technical knowledge exchange between Europeana and EuropeanaLocal completed and updating procedures established technical knowledge exchange between Europeana and EuropeanaLocal completed and updating procedures established review of available tools completed review of available tools completed technical guidance developed and expanded technical guidance developed and expanded online help desk active online help desk active first three regional training workshops completed first three regional training workshops completed implementation planning for first12 partners completed implementation planning for first12 partners completed some repositories/aggregations available for test harvesting some repositories/aggregations available for test harvesting

16. 16..again WP5 Dissemination and awareness raising WP5 Dissemination and awareness raising redesign of website and dissemination plan in co-operation with Europeana redesign of website and dissemination plan in co-operation with Europeana growth of stakeholder database growth of stakeholder database procedures for new content providers to join agreed with Europeana and other ‘family’ projects procedures for new content providers to join agreed with Europeana and other ‘family’ projects WP6 Evaluation and progress monitoring WP6 Evaluation and progress monitoring performance measurement schemas and data collection instruments in place performance measurement schemas and data collection instruments in place e.g. how can repositories help measure e.g. how can repositories help measure

17. 17 This workshop EuropeanaLocal will establish simple, efficient and sustainable processes through which local and regional cultural heritage institutions can easily make their content available to Europeana EuropeanaLocal will establish simple, efficient and sustainable processes through which local and regional cultural heritage institutions can easily make their content available to Europeana W4: open, establish, maintain & sustain a two-way synergetic communication channel and implement a workflow between EuropeanaLocal and Europeana with mutual exchange of technical knowledge, best-practices, tools, training and support W4: open, establish, maintain & sustain a two-way synergetic communication channel and implement a workflow between EuropeanaLocal and Europeana with mutual exchange of technical knowledge, best-practices, tools, training and support These two days and the working relationships established are a key event in ensuring the future effectiveness of EuropeanaLocal in supporting the goals of Europeana These two days and the working relationships established are a key event in ensuring the future effectiveness of EuropeanaLocal in supporting the goals of Europeana

18. 18 www.europeanalocal.eu rob.davies@mdrpartners com