1. Copyright Personal-Assistant-Tips.com © 2011 All Rights Reserved
Executive PA Masterclass – Day 2 - Session 5
ACHIEVING AN EFFECTIVE WORK/LIFE BALANCE WITH PROPER STRESS MANAGEMENT
ACHIEVING AN EFFECTIVE WORK-LIFE BALANCE WITH PROPER STRESS MANAGEMENT
Managing Stress & Setting Your Own Boundaries & Limits
Identifying Workaholic Practices/Setting Personal Goals
Cultivating Positive Relationships
Health & Relaxation to Recharge Your Batteries
17/04/2017
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2. Copyright Personal-Assistant-Tips.com © 2011 All Rights Reserved
Executive PA Masterclass – Day 2 - Session 5
ACHIEVING AN EFFECTIVE WORK/LIFE BALANCE WITH PROPER STRESS MANAGEMENT
Managing Stress & Setting Your Own Boundaries & Limits
MANAGING STRESS
To reduce stress, reduce demands on your time:
- Delegate
- Ask peers for help – call in favours
- Train others to do task permanently
- Get coaching/training in best practice
- Ask an expert to mentor you – shadow them for a day to see how they tackle their workload
- Reduce “time bandits”
17/04/2017
Copyright Personal-Assistant-Tips.com © 2011 All Rights Reserved

3. Copyright Personal-Assistant-Tips.com © 2011 All Rights Reserved
Executive PA Masterclass – Day 2 - Session 5
ACHIEVING AN EFFECTIVE WORK/LIFE BALANCE WITH PROPER STRESS MANAGEMENT
Managing Stress & Setting Your Own Boundaries & Limits
SETTING YOUR OWN BOUNDARIES & LIMITS
Manage other people’s expectations
Don’t make unreasonably promises
When dealing with the boss say: “would you like me to do that now or after I’ve finished this?”
Use facts to argue your position
Keep your boss abreast of your projects
Set aside time in your personal life to achieve your goals
Ask for help with the chores
17/04/2017
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4. Copyright Personal-Assistant-Tips.com © 2011 All Rights Reserved
Executive PA Masterclass – Day 2 - Session 5
ACHIEVING AN EFFECTIVE WORK/LIFE BALANCE WITH PROPER STRESS MANAGEMENT
Identifying Workaholic Practices/Setting Personal Goals
IDENTIFYING WORKAHOLIC PRACTICES
You’re working 12 hour days, and you don’t mind
You regularly take work home & work at weekends
Friends and family have been relegated to the back of the queue
You regularly cancel family events
Your regularly skip lunch
You suffer from insomnia
Reduced health and fitness levels
17/04/2017
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5. Copyright Personal-Assistant-Tips.com © 2011 All Rights Reserved
Executive PA Masterclass – Day 2 - Session 5
ACHIEVING AN EFFECTIVE WORK/LIFE BALANCE WITH PROPER STRESS MANAGEMENT
Identifying Workaholic Practices/Setting Personal Goals
Getting the Work/Life Balance Right
Never take work home
Leave work on time
Use your commuting time to catch up on reading
Spend your full lunch hour away from your desk
Don’t eat at your desk
Delegate some of your tasks permanently
Call in favours when you need help
17/04/2017
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6. Copyright Personal-Assistant-Tips.com © 2011 All Rights Reserved
Executive PA Masterclass – Day 2 - Session 5
ACHIEVING AN EFFECTIVE WORK/LIFE BALANCE WITH PROPER STRESS MANAGEMENT
Cultivating Positive Relationships
Avoid naysayers, pessimists, gossips and complainers
Avoid toxic relationships:
They will cause you to feel belittled, deflated, criticised, angry and dragged down
You are a reflection of the people you spend most of your time with
Spend less time with people who do not make you feel empowered and validated
17/04/2017
Copyright Personal-Assistant-Tips.com © 2011 All Rights Reserved

7. Copyright Personal-Assistant-Tips.com © 2011 All Rights Reserved
Executive PA Masterclass – Day 2 - Session 5
ACHIEVING AN EFFECTIVE WORK/LIFE BALANCE WITH PROPER STRESS MANAGEMENT
Cultivating Positive Relationships
Build positive relationships by:
- Respecting others and the views of others
- Trusting others by asking for support
- Empathising with others
- Being a team player – put the success of the group before your individual needs
- Speaking positively about your colleagues
- Learning from others – adopting their best practices
- Writing thank you notes
- Being tactful
17/04/2017
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8. Copyright Personal-Assistant-Tips.com © 2011 All Rights Reserved
Executive PA Masterclass – Day 2 - Session 5
ACHIEVING AN EFFECTIVE WORK/LIFE BALANCE WITH PROPER STRESS MANAGEMENT
Health & Relaxation to Recharge Your Batteries
Relaxation is important because it brings systems back into balance
Deep breathing
Meditation
Yoga
Visualisation
Doing things you really enjoy
Try these Relaxation Techniques
A relaxed mind and body boosts:
motivation
productivity
problem –solving ability
17/04/2017
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9. Copyright Personal-Assistant-Tips.com © 2011 All Rights Reserved
Executive PA Masterclass – Day 2 - Session 5
ACHIEVING AN EFFECTIVE WORK/LIFE BALANCE WITH PROPER STRESS MANAGEMENT
Activity: “ME” TIME
- Write an Action Statement detailing what you intend to do differently (professionally and socially) to create more ‘ME’ Time.
Peak Experience
17/04/2017
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10. Copyright Personal-Assistant-Tips.com © 2011 All Rights Reserved
Executive PA Masterclass – Day 2 - Session 5
ACHIEVING AN EFFECTIVE WORK/LIFE BALANCE WITH PROPER STRESS MANAGEMENT
Cultivating Positive Relationships
SUMMARY
- Managing stress
- Setting your own boundaries
- Identifying workaholic practices
- Cultivating positive relationships
- Health & relaxation
- ME time
17/04/2017
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11. Copyright Personal-Assistant-Tips.com © 2011 All Rights Reserved
Executive PA Masterclass – Day 2 – Wrap Up Session
20 EFFECTIVE PA TIPS
TO DO LIST 1. 2. 3.
1. Delegate more tasks to your team
2. Empower your team to be self-organising
3. Create more ME Time in order to be more productive
4. Reduce meetings by 10 minutes to create a few extra hours per week
5. Understand your boss’s preferred communication style
6. Read the business plan
7. Familiarise yourself with the Action Plan
8. Note everything you do that is outside your job description
9. Streamline your filing systems
10. Have set times for reading
17/04/2017
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12. Copyright Personal-Assistant-Tips.com © 2011 All Rights Reserved
Executive PA Masterclass – Day 2 – Wrap Up Session
20 Effective PA Tips - continued
11. Switch off your notification alert
12. Use colour coding, alerts and rules to organise Inboxes
13. Set up an additional address for information only docs
14. Write a To Do list before you leave every evening
15. Don’t do the last 2 things on the To Do list
16. Create an account on Linkedin for business social networking
17. Develop your elevator pitch
18. Mentor someone
19. Practice recognising other people’s communication style
20. Enhance your Box of PA Tools by adding to it regularly
17/04/2017
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13. Copyright Personal-Assistant-Tips.com © 2011 All Rights Reserved
Executive PA Masterclass Q & A
&
17/04/2017
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14. Copyright Personal-Assistant-Tips.com © 2011 All Rights Reserved
17/04/2017
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