1. Cyprus Medical Libraries Project Health Sciences Library Collaboration –Electronic document delivery service –Web-based database of Cypriot medical research literature

2. Project Team University of Utah –Nancy Lombardo Systems Librarian, Eccles Health Sciences Library –Kenning Arlitsch Head of the Digitization Center, Marriott Library –Joan Gregory Head of Technical Services, Eccles Health Sciences Library Nicosia General Hospital, Cyprus –Andreas Savva Medical Librarian, Nicosia General Hospital Health Sciences Library

6. University of Utah Major research university located in Salt Lake City, Utah, U.S.A. –Student population - 26,000 Spencer S. Eccles Health Sciences Library –NNLM Resource Library –56,000 volumes, 1600 periodical subscriptions J. Willard Marriott Library –ARL member –2 million volumes, 14,000 periodical subscriptions

9. Cyprus Medical Libraries National medical libraries: –Nicosia General Hospital 5000 books, 120 periodical subscriptions One full-time trained medical librarian –Larnaca General Hospital –Limassol General Hospital –Paphos General Hospital

10. Project Funding and Goals Grant proposal by Kenning and Andreas early 1998 Funded for $15,000 (£10,000) by the Middle East Cancer Consortium (MECC) based in Haifa, Israel Two goals: –Electronic document delivery service –Database of medical research literature produced in Cyprus

11. Literature Availability Problem Access to medical literature on Cyprus was very limited Very small library collections Often relied on individual physicians’ journal subscriptions Existing interlibrary loan arrangements, when available, were slow and costly

12. Document Delivery Solution Search Medline using PubMed –Order documents using Loansome Doc For items not indexed in Medline –Order through Eccles Library ILL Web forms Electronic delivery within 48 hours –Scanned TIFF files sent as email attachments Imaging software, a standard accessory in MS Windows and NT

13. Costs and Accounting For accountability, all requests are processed by Andreas –Funds for the service are a line item in his budget –Individual physicians could order directly; tracking funds would be difficult –Cyprus Medical Libraries have established a deposit account Cost $5.00 per article found in the Eccles Library collection, $10.00 for referrals

14. Local Medical Literature Problem Medical literature not collected or indexed: –Medical journals –Conference proceedings –Government documents Therefore medical literature was inaccessible

15. Database Solution Collect and index existing literature: –Index materials in Eccles integrated library system (Horizon - epixtech) Link MARC 856 field to PDF documents –Scan and store digital materials on Eccles Library Web site Documents are searchable via WebPAC

18. Costs and Accounting Main costs involve labor –Scanning –Cataloging Student workers do most of the work University of Utah libraries are donating most of these costs Additional faculty assistance grant awarded to Joan Gregory at Eccles Library

19. Project Summary to Date Document delivery service popular with Cypriot health professionals –Averaged 103 articles/month from March 1999- May 2000 –Expanded service to Macedonia and Bulgaria Database growing at a steady rate –Nearly 500 PDF documents

20. Call for Participation Document delivery aspect of the project is a model for international cooperation –Minimal effort by sponsoring library –Major impact on underdeveloped or underfunded library –Potential to improve quality of health care worldwide

21. What’s Needed Internet Connectivity / Email PC with Win95 or higher or Mac with multi-page tiff viewer Printer Scanner at sponsoring library Motivated participants

22. Contact Information Nancy Lombardo –nancyl@lib.med.utah.edu Kenning Arlitsch –karlitsc@library.utah.edu Cyprus Medical Libraries Project Web –http://medstat.med.utah.edu/cyprus/ 8ICML Conference Proceedings includes a paper describing this project