Download presentation
Presentation is loading. Please wait.
Published byGrant Bates Modified over 9 years ago
1
0 What is Project Online and why should I care? Treb Gatte, MBA, MCP, MCTS, Project MVP
2
1 Welcome to SharePoint Saturday Houston Please turn off all electronic devices or set them to vibrate If you must take a phone call, please do so in the hall so as not to disturb others Special thanks to our Title Sponsor, ProSymmetry Thank you for being a part of the 5 th Annual SharePoint Saturday for the greater Houston area!
3
2 Thanks to all our Sponsors!
4
3 Information Speaker presentation slides should be available from the SPSHOU website within a week or so The Houston SharePoint User Group will be having it’s next meeting Wednesday April 15 th. Please join us at www.h-spug.org
5
4 Managing Partner, http://TumbleRoad.com Helped well-known companies like Wells Fargo, Starbucks and Tory Burch achieve project management success. Project MVP Authored two books on Project and SharePoint CIO Magazine Contributor, where he writes the new blog, the Effective Enterprise. Former Project Engineering Team PM @ Microsoft Treb Gatte
6
5
7
6
8
7
9
8
10
9 This is the Project!
11
10 Projects are Social! Managed conversations Plan is the shared notes “Latest state of the conversation” Organizations can have hundreds of these conversations going on concurrently
12
11 Project Online helps enable the right conversations, answering four key questions.
13
12 Are these projects to carry the company forward? What projects can we afford? Can we staff the projects we have? When are these projects to be completed? Core Questions
14
13 Are these projects to carry the company forward? What projects can we afford? Can we staff the projects we have? Scenario 1 – Cost + Resource
15
14 Are these projects to carry the company forward? Can we staff the projects we have? When are these projects to be completed? Scenario 2 – Schedule + Resource Core
16
15 Are these projects to carry the company forward? What projects can we afford? When are these projects to be completed? Scenario 3 – Cost + Schedule
17
16 Communications Flow When are these projects to be completed? Can we staff the projects we have? What projects can we afford? Are these projects to carry the company forward?
18
17 Quiz Time What is the number one need companies think they have when they look at Project Online? A – Scheduling – “What are we doing” B – Resource Capacity Planning – “Who’s doing it” C – Cost Management – “What’s it going to cost” D – Portfolio Management – “Why this project”
19
18 Quiz Time What is the number one need companies realize they have when they look at Project Online? A – Scheduling – “What are we doing” B – Resource Capacity Planning – “Who’s doing it” C – Cost Management – “What’s it going to cost” D – Portfolio Management – “Why this project”
20
19 Resource Management
21
20 Typical Day at the Office
22
21 Let’s Talk About OPRA.
23
22
24
23 The OPRA Model Overhead is time away or required corporate activity as an employee Project work is for projects Recurring is work that occurs repeatedly over time Ad Hoc is reserved time for unexpected Project or Other work Assumes highest priority time is spent on Recurring and Ad Hoc work
25
24 OPRA Illustrated Joe – 40hJane – 40 hGaneshLiAlex Overhead – 3 hrs/wk Recurring – 5 hrs / wk Ad Hoc – 15 hrs / wk Project – 17 hrs / wk Overhead – 3 hrs/wk Recurring – 5 hrs / wk Ad Hoc – 15 hrs / wk Project – 17 hrs / wk Overhead – 3 hrs/wk Recurring – 5 hrs / wk Ad Hoc – 15 hrs / wk Project – 17 hrs / wk Overhead – 3 hrs/wk Recurring – 5 hrs / wk Ad Hoc – 15 hrs / wk Project – 17 hrs / wk Overhead – 3 hrs/wk Recurring – 5 hrs / wk Ad Hoc – 15 hrs / wk Project – 17 hrs / wk Elena - Mgr Overhead – 3 hrs/wk Recurring – 18 hrs / wk Ad Hoc – 15 hrs / wk Project – 4 hrs / wk Unplanned Support & Operational Work Planned Support & Operational Work
26
25 Resource Management demo
27
26 Schedule Management
28
27 Why Schedule Management? Two way conversation between team and PM Easier to get status for PM via Tasks, Timesheets or both One version of the truth for all reporting Integrated team site to manage project artifacts Customize the starting point by type of work Integration with PowerBI and supports a form of metadata
29
28 Team Member Project Manager Update Cycle Executives PM Publishes Assignments TM Submits Updates PM Accepts Updates and Publishes Updated Plan Data is available for BI
30
29 Schedule Management demo
31
30 Cost Management
32
31 Cost Management Basics I always put in dollar values for resources Can also track non-resource costs Two types of cost resources – Budget – What am I going to spend – Expense – What did I actually spend Can track costs over time
33
32
34
33 One client, using Project to manage a 300 million dollar IT budget, had an annual variance of: A – 0.2% B – 0.05% C – 3% D – 5%
35
34 Cost Management demo
36
35
37
36 Why Portfolio Management? Constraints!! Take politics out of the process Accountability and traceability
38
37 The Process Adjust project list Apply headcount Adjust project list Apply budget Get raw stack rank Denote project contribution to each driver Create Analysis Create Drivers that will be used to rank projects
39
38 Portfolio Management demo
40
39 Are these projects to carry the company forward? What projects can we afford? Can we staff the projects we have? When are these projects to be completed? Recap
41
40 Q&A Please submit feedback by going to http://bit.ly/ProjectRocks http://bit.ly/ProjectRocks or by scanning this lovely QR Code.
42
41 Email: info@tumbleroad.cominfo@tumbleroad.com Blog: http://tumbleroad.com/bloghttp://tumbleroad.com/blog Twitter: @tumbleroad LinkedIn: http://www.linkedin.com/in/tgattehttp://www.linkedin.com/in/tgatte CIO Magazine blog: http://www.cio.com/blog/the-effective- enterprise/ http://www.cio.com/blog/the-effective- enterprise/ Contact Info
Similar presentations
© 2025 SlidePlayer.com. Inc.
All rights reserved.