1. An Introduction to OSHA Recordkeeping
Presented by: Diversified Insurance Service

2. Learning Objectives Understand the essential components of OSHA
Review the necessary recording requirements
Discuss the resources available from Diversified Insurance Service, including , to assist with compliance

3. OSHA Services OSHA and its state partners have approximately:
200 offices throughout the country
2,100 inspectors
Complaint discrimination investigators
Engineers
Physicians
Educators
Standards writers
Other technical and support personnel

4. OSHA Mission
“To assure the safety and health of America's workers by setting and enforcing standards; providing training, outreach, and education; establishing partnerships; and encouraging continual improvement in workplace safety and health.”

5. State vs. Federal Plans
States must set job safety and health standards that are "at least as effective as" comparable federal standards. (Most states adopt standards identical to federal ones.) States have the option to promulgate standards covering hazards not addressed by federal standards. A state must conduct inspections to enforce its standards, cover public (state and local government) employees, and operate occupational safety and health training and education programs. In addition, most states provide free on-site consultation to help employers identify and correct workplace hazards. Such consultation may be provided either under the plan or through a special agreement under section 21(d) of the Act.

6. States with OSHA Programs
Section 18 of the Occupational Safety and Health Act (OSH Act) encourages States to develop and operate their own job safety and health programs. OSHA then approves and monitors state plans, and provides up to 50 percent of an approved plan's operating costs.
There are currently many states and jurisdictions operating complete state plans (covering both the private sector and state and local government employees) and several others which cover public employees only. The following states/territories have state OSHA programs:
Alaska Arizona California Connecticut Hawaii Indiana Illinois Iowa Kentucky
Maryland
Michigan
Minnesota
Nevada
New Mexico
New Jersey
New York
North Carolina
Oregon
Puerto Rico
South Carolina
Tennessee
Utah
Vermont
Virgin Islands
Virginia
Washington
Wyoming
Note: The Connecticut, Illinois, New Jersey, New York and Virgin Islands plans cover public sector (State & local government) employment only.

7. OSHA Logs
OSHA has several forms that employers must fill out to remain in compliance – Form 300, Form 300A (the Summary) and Form 301 (Injury and Illness Incident Report).

8. Form 300 (the Log)
Must be provided to the OSHA representative upon their request.

9. Form 300A (the Summary)
The 300A Summary must be posted in the common areas of the workplace from February 1st - April 30th each year.

10. Form 301 (Incident Report)
Form 301 must be completed if a WC claim is not being submitted.

11. OSHA Recordable Incidents
We offer tools to help you determine recordable incidents.

12. Exempt Industries - State
There are several industries that are exempt from the OSHA record-keeping requirements. In general, employers in these industries are not required to maintain OSHA logs; however, state-specific OSHA programs may require these employers to complete OSHA logs (should certain situations occur).
These situations include, but are not limited to the following:
Excessive accidents/incidences
Worker deaths
Number of employees 12

13. Exempt Industries - State

14. Exempt Industries - Federal
Section Partial exemption for employers with 10 or fewer employees
Section Partial exemption for establishments in certain industries
Specific low hazard retail, service, finance, insurance or real estate

15. Exempt Industries - Federal
SIC Code
525
542
544
545
546
549
551
552
554
557 56
573 58
591
Industry description
Hardware Stores
Meat and Fish Markets
Candy, Nut and Confectionery Stores
Dairy Products Stores
Retail Bakeries
Miscellaneous Food Stores
New and Used Car Dealers
Used Car Dealers
Gasoline Service Stations
Motorcycle Dealers
Apparel and Accessory Stores
Radio Television and Computer Stores
Eating and Drinking Places
Drug Stores and Proprietary stores

16. Exempt Industries - Federal
Industry description
Liquor Stores
Miscellaneous Shopping Goods Stores
Retail Stores Not Listed Elsewhere
Depository Institutions (banks & savings institutions)
Nondepository
Security and Commodity Brokers
Insurance Carriers
Insurance Agents, Brokers and Services
Real Estate Agents and Managers
Title Abstract Offices
Holding and Other Investment Offices
Photographic Studios, Portrait
Beauty Shops
Barber Shops
SIC Code
592
594
599 60 61 62 63 64
653
654 67
722
723
724

17. Exempt Industries - Federal
SIC Code
725
726
729
731
732
733
737
738
764 78
791
792
793
801
Industry description
Shoe Repair and Shoeshine Parlors
Funeral Service and Crematories
Miscellaneous Personal Services
Advertising Services
Credit Reporting and Collection Services
Mailing, Reproduction & Stenographic Services
Computer and Data Processing Services
Miscellaneous Business Services
Reupholstery and Furniture Repair
Motion Picture
Dance Studios, Schools and Halls
Producers, Orchestras and Entertainers
Bowling Centers
Offices and Clinics of Medical Doctors

18. Exempt Industries - Federal
SIC Code
802
803
804
807
809 81 82
832
835
839
841 86 87
899
Industry description
Offices and Clinics of Dentists
Offices of Osteopath
Offices of Other Health Practitioners
Medical and Dental Laboratories
Health and Allied Services Not Elsewhere Classified
Legal Services
Educational Services (schools, colleges, universities & libraries)
Individual and Family Services
Child Day Care Services
Social Services Not Elsewhere Classified
Museums and Art Galleries
Membership Organizations
Engineers, Accounting, Research Mgmt. & Related Services
Services Not Listed Elsewhere

19. OSHA Recordable Incident vs. WC Claim
Example of an OSHA recordable that would not be a WC Claim:
A temporary employee is injured on the job, seeks medical attention and misses several days of work. This would be an OSHA recordable incident; however, this would not be included in a WC claim. In this instance, the WC claim would be submitted by the Temporary Agency.

20. OSHA Recordable Incident vs. WC Claim
Example of an non-recordable incident that would result in a WC Claim:
A woman has just parked her car in a public or non-employer parking lot and is preparing to go to work. While in that parking lot, she accidentally trips and injures her back, which requires medical attention. This incident would not be an OSHA recordable injury, but could be submitted as a WC claim.

21. OSHA Recordkeeping Requirements
How many years must you keep your logs? Standard states you must save your copies of the OSHA 200 and 101 forms for 5 years following the year to which they relate, and continue to provide access to the data as though these forms were the OSHA 300 and 301 forms. You are not required to update your old 200 and 101 forms.

22. Incident Rates What needs to be kept?
Division = OSHA Recordable Incidents must be kept for each “physical location.”
Hours = The actual number of hours worked by all employees of that division for that year.
How are incident rates determined?
Number of Recordable Incidents x 200,000/Total work hours for that division
This equation allows OSHA to determine how your company compares to others in the same industry.

23. OSHA Hit List
Due to the previous year’s incident rate, company operations may be targeted for possible inspection by OSHA; known as OSHA’s “Hit List”
*List is derived from states following the federal OSHA program ONLY. This list changes annually.

24. Introducing
When it comes to logging OSHA recordable incidents, we've got you covered!

25. What Can It Do For You?
Allows you to keep a historical record of incidents
Allows easy updating and editing of your log
Automatically calculates information that needs to be provided in the 300A
Provides for easy access to Form 301
MyWave® OSHA has the ability to track incidents by:
Department
Body Part
Accident Type
Multiple Years
Enables you to compare incidents rates to BLS industry averages

26. MyWave® OSHA Now, let’s go to !
Link to your client portal site and demo the OSHA features.
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