1. ACFID CODE OF CONDUCT Changes to the Code Effective Jan 2015

2. Overview What are the proposed changes? Why the changes? Wording…. 2

3. Changes to the Code - Outline 3

4. 4

5. CODE A.PREAMBLE Structure The Code sets out standards in the three areas of accountability: Program Principles – including Obligations for effectiveness in aid and development activities, human rights and working with partner agencies. Public engagement – including Obligations on the signatory organisation to be ethical and transparent in marketing, fundraising and reporting. Organisation – including Obligations for governance, management, financial controls, treatment of staff and volunteers, complaints handling processes and compliance with legal requirements. Each Principle is a statement of intent that links to the values framed in the Preamble. The specific requirements of signatory organisations are set out in the numbered obligations. If a principle or obligation refers to a specific document – e.g. a complaints policy - then Code compliance requires Code signatory organisations to both have the document in place and to implement its provisions effectively. The CCC and ExCom have taken the view that Code compliance requires organisations to not only have these policies and procedures in place but also to implement them appropriately. 5 Preamble – proposed insertion

6. CODE Signatory organisations will seek to ensure that their feedback and complaints handling processes about their aid and development activities conducted in Australia and overseas, are effective, safe, confidential and accessible to all stakeholders, irrespective of their gender, status or background and without prejudice to their future participation. An organisation’s complaints handling process must be able to deal with complaints related to all of its obligations as outlined in the Code. 6 D.6.2 Accessibility & awareness – proposed deletion

7. CODE Signatory organisations will protect the human rights and safety of personnel, including paid and volunteer staff, working in Australia or overseas. Obligation4 - Policies and procedures relating to staff and volunteers based both inside and outside Australia will be informed by the People in Aid Code of Good Practice in the Management and Support of Aid Personnel. “informed” by – rather than compliant with – the People in Aid Code. The PIA Code is both difficult to observe and to hold agencies to account against. More appropriately set in Implementation Guidance. 7 D.5.1.4 – Human Resources – proposed deletion

8. Added definition Non-aid and development activity – includes activity undertaken to promote a particular religious adherence or to support a particular party, candidate or organisation affiliated to a political party. B.1.5 refers to a definition of non-aid and development activity but no definitions are provided under that heading. Propose adding a definition which draws on existing definitions of relevant activities. 8 Definitions - addition

9. Changes to reflect updated processes E.2.1 – Application to become a signatory E.2.3 – Annual Reporting 9

10. CODE Organisations wanting to become a signatory to the Code of Conduct must complete the application process as determined by the Code of Conduct Committee and must be fully compliant with the Code before being granted Code signatory status. Organisations that are only partially compliant with all of the Code’s Principles and Obligations will be given Provisional Code Signatory Status. Consistent with changes made to Membership Application process in July 2013 10 E.2.1 – Application to become a signatory -

11. E.2.1 – Obligations– proposed changes 1.On application to become a signatory, an organisation will complete the Compliance Self Assessment Process, which details organisational documentation that supports compliance with the Code Principles and Obligations. 2.On application, the organisation will provide the Code of Conduct Committee with copies of the relevant documents that demonstrate compliance with the Principles and Obligations in the Code, as described in the ACFID Membership Application Guidelines. 3.Organisations must complete their application process within 12 months of lodging their initial application. 4.Organisations are not able to use the Code of Conduct until they have full signatory status entitled to use the ACFID Member logo when advised of this from the Code secretariat. 11

12. Signatory organisations will provide copies of their annual reports and financial statements to the Code of Conduct Committee. Obligation: 1- Within 5 months of the end of a signatory organisation’s financial reporting period, it will lodge with the Code of Conduct Committee: a copy of its annual report and; a copy of its annual full financial statements (if not included in the annual report) and the prescribed ACFID lodgement form). Consistent with changes made to Annual Reporting Assessment process 12 E.2.3 Annual reporting

13. Removal of examples C.3.1 – Legal Obligations D.3.1 – Governing Instrument 13

14. Removal of examples C.3.1 – Legal Obligations Signatory organisations are encouraged to be aware of and comply with the Fundraising Institute of Australia’s Code of Ethics and Professional Conduct and their standards for the type of fundraising activity undertaken (eg. Telemarketing, direct mail, electronic, events, face-to-face, grands and workplace giving). D.3.1 – Governing Instrument 1h. The strategic control (e.g. Approving business plan, appointing the CEO) of the governing body; 1i. The financial control (e.g. approving budgets, receiving audited financial accounts and appoint the auditor) of the governing body; 14

15. Any Questions? Changes will come into force in January 2015. If you have any questions or concerns please email or talk to our Code of Conduct Coordinator Sarah Burrows. 15