1. FMMI ECC Overview October 2014

2. Agenda Introduction FMMI Overview FMMI Modules Additional FMMI Support
Funds Management
Purchasing
Accounts Payable
Accounts Receivable
General Ledger
Cost Management
Additional FMMI Support 2

3. Introduction
This training is to provide a general overview of FMMI EEC Evaluation and Reporter roles along with tools that can guide you through various tasks.
Additional OCFO Training is available through AgLearn or on the web under the Access for New Users, OCFO FMMI Training, Participant Guides (Orig-2010). 3

4. FMMI Overview
The Financial Management Modernization Initiative (FMMI) is an advanced, web-based accounting and financial system
The goals of FMMI are to:
Improve financial management performance by providing USDA with a modern, core financial management system
Modernize the departmental and agency financial and administrative payment and program general ledger systems 4

5. FMMI Overview (Cont.)
Provides a single; operational web based system for all USDA Agencies
Standardizes business processes, using the United States Standard General Ledger (USSGL) as the basis of all entries and reporting
Reliable, relevant and timely data
Improves funds control and accountability
Robust document and reporting categories
Real time reporting 5

6. Funds Management 6

7. Funds Management
Funds Management is how USDA supports activities associated with controlling internal funds, establishing rules for budget operations, distributing funds internally, and monitoring USDA’s resources and available funds.
The Funds Management function consists of the following major subcategories:
Budget Authority and Distribution
Funds Management Reporting
Funds Reservations
Funds Commitments 7

8. Funds Management Process Flow
This process flow outlines the key activities related to Funds Management business activity:
Funds Management Process Overview
Receive Warrant to Begin Budget Distribution
Enter and Approve Appropriation
Enter and Approve Apportionment
Enter and Approve Sub-Allotment
(Optional)
Enter and Approve Allocation (Optional)
Enter and Approve Sub-Allocation (Optional)
Adjust Budget Accordingly in Fiscal Year 8

9. Funds Management Evaluation User Role
The Funds Management Evaluation has view only access to all activities where a display transaction is available. This includes the following associated business activities based on system access:
Role
Business Activity
Funds Management Evaluator
Displays Funds Management related data, including:
-Funds Management Master
Derivations
-Budget Entry Documents
-Funds Reservations
-Funds Commitments 9

10. Funds Management Evaluation Display
This chart outlines key Funds Management Displays:
Display Budget Entry Document
Display Fund Center to view the details of a Fund Center Master data element.
Display Fund Center
Display a Funds Commitment to view the details of a specific Funds Management obligation.
Display Funds Commitment
Display a Funds Reservation to view the details of a specific Funds Management commitment.
Display Funds Reservation
Display Budget Entry Document to view the line item details for pre-posted or posted budget entry transaction. 10

11. Funds Management Evaluation Displays (Cont.)
Other Funds Management Displays
Display Application of Fund
Display Commitment Item
Display Funded Program Group
Display Fund
Display Fund Group
Display Functional Area Group
Display Functional Area
Display Fund Center Group
Display Commitment Item Group
Display Funded Program
Display Operating/Financial Plan 11

12. Funds Management Reporter User Roles
The Funds Management Reporting sub-process includes the following roles and associated business activities based on system access:
Role
Business Activity
Funds Management Reporter
Performs the activities and tasks related to the running of master data and budgetary financial reports using the Enterprise Resource Planning (ERP) Central Component (ECC) 12

13. Funds Management Reports
This chart outlines a selection of key Funds Management Reports
Run Fund Alphabetical List Report
Fund Management Reporters use this master data report to view the details of a fund master data element.
Run Budget Availability Control Report
Funds Management Reporters use this budgetary report to view funds availability at the fund control level for a specific fund and/or fund center.
Run Budget View by Document Type Report
Funds Management Reporters use this budgetary report to view the budget distribution break-down, according to budget type, for a fund.
Run Status of Funds Report SPL
Funds Management Reporters use this budgetary report to view the available approved funds for USDA spending, as well as the current spending activity. 13

14. Funds Management Reports Master Data
This section outlines the other master data reports available in the Funds Management process area.
Report Name
Description
Commitment Items Report
The Commitment Items Report provides a listing of all commitment items currently existing in FMMI.
Commitment Items to G/L Accounts Report
The Commitment Items to G/L Accounts Report provides a listing of all commitment items with corresponding G/L accounts in FMMI.
Application of Funds Alphabetical List Report
The Application of Funds Alphabetical List Report provides a listing of all application of funds existing in FMMI. The report generates an alphanumerically sorted list based on funds application number.
Fund Centers Report
The Fund Centers Report provides an alphabetical listing of all the available fund centers currently existing in FMMI. 14

15. Funds Management Reports Master Data (Cont.)
Report Name
Description
Fund Centers Alphabetical List Report
The Fund Centers Alphabetical List Report provides an alphabetical listing of all fund centers and corresponding authorization groups currently existing in FMMI.
Functional Areas Alphabetical List Report
The Functional Areas Alphabetical List Report provides an alphabetical listing of all functional areas currently existing in FMMI.
Funded Programs Alphabetical List Report
The Funded Programs Alphabetical List Report Provides an alphabetical listing of all funded programs currently existing in FMMI. 15

16. Funds Management Reports Budgetary
This section outlines the other budgetary reports available in the Funds Management process area.
Report Name
Description
Status of Funds BCS Report (BCS: Budgetary Control System)
The Status of Funds BCS Report displays the available approved funds for USDA spending. Users may view commitments, obligations, and expenditures for the relevant account classification codes.
Budget Line Items Report
The Budget Line Items Report provides an overview of budget line items that log changes to the budget. This is the child report to the parent report, “Budget Entry Documents Report”. The Budget Line Item Report displays the G/L impacts of fund distribution based on the Budget Entry Documents Report. 16

17. Funds Management Reports Budgetary (Cont.)
Report Name
Description
Status of Funds Inception to Date Report
The Status of Funds Inception to Date Report displays the available approved funds for USDA spending. You can view commitments, obligations, and expenditures on the relevant account classification codes.
Budget Overview Report
The Budget Overview Report allows users to review the budget distribution activity and the available balance for a particular fund and fund center 17

18. Funds Management Learning & Checkpoint Questions
List at least two functions of the Funds Management Module in FMMI.
________________________________________
The _________________ performs activities and tasks related to the running of budget related financial reports.
True/False The Fund Centers Report generates an alphabetically sorted list of selected fund centers.
What transactions allows users to view the detail for a particular fund center? 18

19. Funds Management Learning & Checkpoint Answers
List at least two functions of the Funds Management Module in FMMI.
Budget Authority and Distribution
Funds Management Reporting
Funds Reservations
Funds Commitments
The Funds Management Reporter performs activities and tasks related to the running of budget related financial reports.
True / False The Fund Centers Report generates an alphabetically sorted list of selected fund centers.
What transactions allows users to view the detail for a particular fund center? Display Fund Center 19

20. Purchasing 20

21. Purchasing Module
Purchasing is how USDA will manage all phases of materials management in relation to purchasing and the receipt of goods. Purchasing is the first step in the Procure-to-Pay process.
The Purchasing process as part of FMMI includes:
Procurement of materials and services
Monitoring deliveries and the receipt of service from vendors 21

22. Purchasing Process Flow
This process flow outlines the key activities related to the Purchasing business activity:
Request to Procure Goods and/or Services
Create Purchase Requisition
Create Purchase Order
Receive Goods
To Accounts Payable Process
End Process
Purchasing Process Overview 22

23. Purchasing Evaluation User Role
The Purchasing Evaluation role has view only access to display vendor records, purchase requisitions, and purchase orders. The Purchasing Evaluation sub-process includes the following associated business activities:
Role
Business Activity
Purchasing Evaluator
Display Purchase Requisition
Display Purchase Order
Display Goods Receipt
Display Vendor Master Record
Display Changes to Vendor Master Record 23

24. Purchasing Evaluation Displays
This chart outlines key Purchasing Displays:
Display Vendor Master Record
Every vendor must have a vendor master data record within FMMI which contains the vendor name, payment terms, delivery instructions and bank information.
Display Changes to Vendor Master Record
The Display Changes to Vendor Master Record allows the Purchasing Evaluator to view and track all changes that occurred on a single vendor master data record.
Display a Purchasing Requisition
The Display Purchase Requisition task allows users to view purchase requisitions created manually as well as purchase requisitions interfaced into FMMI.
Display a Purchase Order
The Display Purchase Order task allows the user to view a purchase order created manually as well as a purchase order interfaced into FMMI.
Display a Goods Receipt
The Display Goods Receipt task allows the user to view items received from a vendor. 24

25. Purchasing Reporter Role
The Purchasing Reporting Sub-process includes the following roles and associated business activities based on system access:
Role
Business Activity
Purchasing Reporter
The Purchasing Reporter is responsible for running and viewing the reports may contain some sensitive data (e.g. tax ID, bank number) which is available based on individual authorization. 25

26. Purchasing Reporter Displays
This chart outlines a selection of key:
Vendor List Report
The Vendor List is used to display and print vendor master data records.
Display Changes to Vendor Report
Purchasing Reporters use this report to display changes to the vendor master record data across accounts.
Purchase Requisition List Display Report
This report allows the user to view a list of all purchases requisitions within FMMI based on desired criteria.
Purchase Order List Display by Vendor Report
The Purchase Order List Display by Vendor Report allows the user to view a list of all purchase orders within FMMI based on desired criteria.
Material Document List Report
The Material Document List Report allows the user to view a list of all goods receipt documents within FMMI based on desired search criteria. 26

27. Purchasing Reporter Other Reports
This section outlines the other reports available in the Purchasing process area.
Report Name
Description
Purchase Order List Display by Material Group report
The Purchase Order List Display by Vendor Report allows the user to view a list of all purchase orders within FMMI based on a desired criteria. This report is beneficial if the user wants to view all purchase orders based on a particular BOC.
Vendor Address List Report
This report provides details of vendor address data.
List Purchase Orders
In FMMI the purchase orders can be viewed using the Purchasing Documents by List Purchase Orders report. The report can be filtered by the material group, plant, document date and by the document’s creator. 27

28. Purchasing Reporter Other Reports (Cont.)
Report Name
Description
Vendor Analysis: Purchasing Values Report
This report shows details for vendor based on PO, Invoice and Goods Receipt amount.
Purchase Requisitions by Account Assignment Report
The Run Purchase Requisitions per Account Assignment Report shows details for purchase requisitions based on the account assignment set up for the requisition.
Purchasing Documents by Accountant Assignment
In FMMI purchasing documents (purchase requisitions and purchase orders) can be viewed using the Purchasing Documents by Accountant Assignment Display Report. The report can be filtered by the material group, plant, document date and by the document’s creator. 28

29. Purchasing Reporter Other Reports (Cont.)
Report Name
Description
Purchasing Documents Per Project
In FMMI, purchasing documents can be viewed using the Purchasing Documents Per Project Report to filter by WBS.
General Evaluations Report
FMMI accumulates the units purchased by cost object which can be viewed by the general analysis of purchase orders report. 29

30. Purchasing Learning & Checkpoint Questions
Can a purchase evaluator modify information within a purchase order?
________________________________________
____________________ allows the user to view a list of all goods receipt documents within FMMI.
True / False Users can view purchase requisitions originated from the IAS procurement system. 30

31. Purchasing Learning & Checkpoint Answers
Can a purchase evaluator modify information within a purchase order?
No – The evaluator roles only allow users to view information.
Material Document List Report allows the user to view a list of all goods receipt documents within FMMI.
True / False Users can view purchase requisitions originated from the IAS procurement system. 31

32. Accounts Payable 32

33. Accounts Payable Module
Accounts Payable is how USDA maintains, updates and processes vendor invoices.
The FMMI system enables USDA to perform the following invoicing and payment activities:
Receive and record requests for payment from supplier entities with or without purchasing activity
Process and record payments to supplier entities for goods or services provided 33

34. Accounts Payable Process Flow
This process flow outlines the key activities related to the Accounts Payable business activity:
Accounts Payable Process Overview
Receive Invoice
Enter Invoice
Create Payment Schedule
Certify Payment File to Treasury
Receive Treasury Confirmation
End Process 34

35. Accounts Payable Evaluation Role
The Accounts Payable Evaluator role has view only access. The sub-process includes the following associated business activities:
Role
Business Activity
Accounts Payable Evaluator
Maintain Bank Master Data
Manage Invoices
Budget Execution and Distribution 35

36. Accounts Payable Displays
This chart outlines key Accounts Payable Displays
Display Invoice-LIV
Display Invoice-LIV allows the review of a parked and posted LIV invoice that references a purchase order.
Display Parked Invoice-FI
Display Parked Invoice-FI allows the review of a parked FI invoice, an invoice that does not reference a purchase order.
Display Funds Commitment
Display Funds Commitment to view details of a previously created or updated funds commitment.
Display Funds Reservation
Display Funds Reservation view the details of a previously created or updated funds reservation. 36

37. Accounts Payable Displays (Cont.)
Other Accounts Payable Displays
Display Bank Master
Display Bank Master Changes
Display Invoice-FI 37

38. Accounts Payable Reporter
The Accounts Payable Reporting sub-process includes the following roles and associated business activities based on system access:
Role
Business Activity
Accounts Payable Reporter
The Accounts Payable Reporter is responsible for running and reviewing accounts payable related reports and activities. Some reports include sensitive data such as bank number, tax ID etc. 38

39. Accounts Payable Reporter Displays
This chart outlines a selection of key Accounts Payable reports:
Accounts Payable Aging Report
Accounts Payable Reporters use this report to summarize the dollar amount of unpaid posted invoices.
Display Line Item Report
Accounts Payable Reporters use this report to display account activity for one or more vendor accounts.
Display List of Invoice Documents
Accounts Payable Reporters use this report to display multiple LIV invoices, invoices that reference a purchase order.
Display Chain Report
Accounts Payable Reporters use this report to display the documents in a processing chain using various information sources. 39

40. Accounts Payable Reporter Other Reports
This section outlines the other reports available in the Accounts Payable process area.
Report Name
Description
Check Register Report
Details the check numbers generated within a particular time frame. The report shows the check number, payment document, and payment amount.
Display Changes to Vendor Report
Displays changes to the Vendor Master based on a date timeframe. Changes displayed can include many fields being used with the Vendor Master.
Down Payment List Report
Displays down payments that have been made and are still open for a particular vendor
Due Date Analysis for Open Items Report
Contains all open items, which are due for the selected vendor(s). 40

41. Accounts Payable Reporter Other Reports (Cont.)
Report Name
Description
Due Date Forecast for Open Items Report
Forecasts open items based on the date the payment is due.
Electronic Funds Transfer (EFT) Payment Query Report
Summarizes the number and dollar amount of disbursements made by EFT and by Check.
List of vendor Line Items Report
Allows the user to see all transactions entered for a vendor, including documents that have been parked.
Number Ranges for Checks Report
Displays a basic list of the Check Lots.
Payment Settlement List
Displays a list of payments that have been executed in FMMI, when they are executed, and vendors to whom the payments are to be paid. 41

42. Accounts Payable Reporter Other Reports (Cont.)
Report Name
Description
Vendor List Report
Provides vendor details based on criteria set on the execution screen.
Vendor PO Change Report
Lists LIV invoices where the purchase order vendor is different than the LIV invoice vendor. 42

43. Accounts Payable Learning & Checkpoint Questions
What report displays account activity for one or more vendor accounts?
________________________________________
What report displays the predecessor and successor documents? 43

44. Accounts Payable Learning & Checkpoint Answers
What report displays account activity for one or more vendor accounts?
Display Line Item Report
What report displays the predecessor and successor documents?
Display Chain Report 44

45. Accounts Receivable 45

46. Accounts Receivable Module
Accounts Receivable is how USDA records, manages, and collects receivables due from customers. It includes all activities related to documenting and collecting money due for goods or services provided by the USDA to a customer.
The types of receivables that are processed in FMMI include
Revenue
Reimbursement
Expenditure Refund 46

47. Accounts Receivable Process Flow
This process flow outlines the key activities related to the Accounts Receivable business activity:
Accounts Receivable Process Overview (A)
Customer Requests Goods or Services from USDA
Agreement Required to Provide Goods or Services
Customer Master Data Process
Sales & Billing Process
To B
AR Invoice Process
YES NO 47

48. Accounts Receivable Process Flow (Cont.)
Accounts Receivable Process Overview (B)
From A
Collection Process
Payment Collected?
Amount Received Exceeds Amount Due or Refund Required?
Credit Memo Process
Debt Management Process
End Process NO NO NO 48

49. Accounts Receivable Evaluation User Role
The Accounts Receivable Evaluation is view only access. The sub-process includes the following roles and associated business activities based on system access:
Role
Business Activity
Accounts Receivable Evaluator
Display Sales Customer Master Data Record
Display Parked and Posted AR Documents
Display Sales Orders
Display Billing Requests
Display Billing Documents and Accounts Balance for AR Items 49

50. Accounts Receivable Evaluation Displays
This chart outlines key Accounts Receivable Displays:
Display Sales Customer Master
Display Sales Customer Master data to view a customer’s address, contact and payment information.
Display Sales Order
Display an existing sales order to review the header information and accounting line items.
Display AR Document
Use the Display an AR Document task to review parked and posted AR documents.
Display Billing Document
Display an existing Billing Document to review the amount due and the individual billing line items. 50

51. Accounts Receivable Evaluation Displays (Cont.)
Other Accounts Receivable Displays
Display Billing Request
Display Condition Records
Display Customer Master
Display Customer Master Changes
Display Parked Documents
Display Revenue Forecast 51

52. Accounts Receivable & Sales Order Reporter User Roles
The Accounts Receivable Reporting sub-process includes the following roles and associated business activities based on system access:
Role
Business Activity
Accounts Receivable Reporter
The Accounts Receivable Reporter will perform activities and tasks related to the execution of Accounts Receivable reports using the Enterprise Resource Planning Central Component (ECC).
Sales Order Reporter
The Sales Order Reporter is responsible for running real-time reports in the Sales and Distribution module of FMMI. 52

53. Accounts Receivable Sales Order Reports
This chart outlines a selection of key Sales Order reports:
List of Sales Orders Report
Use this report provide a listing of all open and closed sales orders. This report is run on an ad-hoc basis when there is a need to view the sales history of a specific customer
List Billing Documents Report
Sales Order Reporters use this (to) provide a listing of all billing documents. This report is run on an ad-hoc basis when there is a need to view all billing documents for a customer or Sales Organization
Reimbursable Orders Report
Provides expenditures, billing and collection activity against reimbursable agreements. 53

54. Accounts Receivable Reporter Reports (Cont.)
This section outlines the other reports available in the Accounts Receivable process area.
Report Name
Description
Customer List Report
Used for displaying and for printing customer master data information per customer account. The list can be used for information and documentation. You can narrow down the number of customers to be printed using the available selection criteria, such as the account number of the customer.
List of Customer Open Items for Printing Report
Displays a listing of open line items for a specific customer, range of customers, or for all customers.
List of Customer Open Items Report
Displays a listing of open items for a specific customer, a range of customers, or for all customers. 54

55. Accounts Receivable Reporter Reports (Cont.)
Report Name
Description
Customer Open Item Analysis by Balance of Overdue Items Report
Displays open and outstanding receivable balances for every customer grouped by business area. While the Due Date Analysis for Open Items Report displays a customer’s balance by age category, this report provides the line item details for each customer’s balance
Customer Payment History Report
Allows users to carry out a detailed analysis of the payment history of customers. It also contains a forecast of payment volumes and payment arrears, based on the existing payment history.
Due Date Analysis for Open Items Report
Provides a listing of open receivables and overdue receivables by delinquent debt age categories, such as 30 to 60 days overdue. 55

56. Accounts Receivable Reporter Reports (Cont.)
Report Name
Description
List of Customer Line Items Report
The review of open receivables balances can be viewed by customer or by company code. Also, three views of receivable balances are available:
All open items – open invoices or cash received but not applied
Only cleared items – invoices and customer payments which were applied and cleared
All items – all open invoices and unapplied customer payments AND cleared invoices and cleared customer payments. The postings or clearing of an invoice or customer payment is immediate and this report can be viewed after the posting is complete and it will reflect real time activity. 56

57. Accounts Receivable Reporter Reports (Cont.)
Report Name
Description
List of Customer Open Items for Printing Report
Displays a listing of open line items for a specific customer, range of customers, or for all customers.
List of Customer Open Items Report
Displays a listing of open items for a specific customer, a range of customers, or for all customers.
List of Down Payments Open on Key Date – Customers Report
Provides a line item listing of down payments that have not been cleared by the specified key date by customer account. 57

58. Accounts Receivable Reporter Reports (Continued)
Report Name
Description
Transaction Figures: Account Balance Report
This report displays a customer’s total balance by fiscal year and company code. For each customer account, the total debit, total credit, total balance, and accumulated balance (total balance + carry forward balance from previous fiscal year) are displayed.
Transaction Figures: Special Sales Report
Displays a customer’s total balance from AR transactions marked by a special G/L indicator. It can be executed by customer account, company code, and fiscal year. Special G/L Indicators are used for customer activity in the AR module to identify transactions that are not standard 1310 A/R activity.
Treasury Report on Receivables (TROR) Integration
This report is used to provide information to Treasury on the status of debt owed to federal agencies. 58

59. Accounts Payable Learning & Checkpoint Questions
Name the types of receivables processed in FMMI.
______________________
True / False The List of Customer Line Items report can only be executed for open line items. 59

60. Accounts Payable Learning & Checkpoint Answers
Name the types of receivables processed in FMMI.
Revenue
Reimbursement
Expenditure Refund
True / False The List of Customer Line Items report can only be executed for open line items. 60

61. Cost Management 61

62. Cost Management Process Flow
This process flow outlines the key activities related to the Cost Management business activity:
Cost Management Process Flow
Need to Carry Out Cost Accounting per SF FAS 4/30 Guidelines
Master Data Process
Financial Posting Made in FI Collect Cost
Project Settlement Process
Assess Cost?
Cost Assessment
Process
Analyze Cost Data Process
End Process
Yes No 62

63. Cost Management Evaluation User Role
The Cost Management Evaluation sub-process includes the following roles and associated business activities based on system access:
Role
Business Activity
Cost Management Evaluator
Display Primary Cost Element
Display Primary Cost Element Changes
Display Secondary Cost Element Changes
Display Primary/Secondary Cost Element Group
Display Cost Center
Display Cost Center Changes 63

64. Cost Management Evaluation User Role
Business Activity
Cost Management Evaluator (Continued)
Display Cost Center Group
Display Cost Center Hierarchy
Display Statistical Key Figure
Project Builder
Display Statistical Key Figure Data
Display Assessment Cycle
Display WBS Element Groups 64

65. Cost Management Displays
This chart outlines key Cost Management Displays
Display Cost Center
Use this procedure to display a cost center if you need to review basic data within the master data
Display Project
Use this procedure to display a project if you need to review a basic data within the master data
Display Project Settlement Rules
Use this procedure to display project settlement rules if you need to review any rules in place for settlement of costs on a WBS, and the details of those settlement rules
Display Assessment Cycle
Use this procedure to display an assessment cycle if you need to review an attribute of an assessment cycle 65

66. Cost Management Displays (Cont.)
Other Cost Management Displays
Display Primary Cost Element
Display Cost Center
Changes
Display Statistical Key Figure
Display Primary Cost Element Changes
Display Primary/ Secondary Cost Element Group
Display Activity Type
Display Secondary Cost Element
Display Cost Center Group
Display Activity Type Changes
Display Secondary Cost Element Changes
Display Cost Center Hierarchy
Display Statistical Key Figure Data
Display Activity Type Data
Display Activity Allocation
Display WBS Element Groups 66

67. Cost Management Reporter User Role
The Cost Management Evaluation sub-process includes the following roles and associated business activities based on system access:
Role
Business Activity
Cost Management Reporter
The Cost Management Reporter performs the activities and tasks related to execution of controlling reports using the Enterprise Resource Planning Central Component (ECC). 67

68. Cost Management Reports
This chart outlines a selection of key Cost Management reports:
Actual Projects Cost Per Month – Current Fiscal Year Report
Cost Management Reporters use this report to provide a complete listing of all expenses posted against each WBS element by fiscal year period. Offers drill down capability.
Display Actual Cost Documents
Cost Management Reporters use this report to flexibly evaluate the structure of a project according to different criteria.
Structure Overview Report
Project Structure Overview Report 68

69. Cost Management Reports (Cont.)
This section outlines the other reports available in the Cost Management process area.
Report Name
Description
Cost Element Master Data Report
Displays cost element master data elements and their features.
Cost Center Master Data Report
Displays cost center master data elements and their features.
Cost by Cost Center – Actual/Plan/Variance Report
Companies period-to-date actual costs to a pre-set cost center plan.
Cost Element Range Report
Displays financial results across a range of cost objects, such as a range of cost centers or WBS elements. 69

70. Cost Management Reports (Cont.)
Report Name
Description
Activity Type Range
Displays financial results across a range of activity types.
Statistical Key Figure Range
Displays financial results across a range of statistical key figures.
Cost Center: Periodic Breakdown Actual/Plan
Displays monthly cost and related plan data for a cost center(s) across specified fiscal periods.
WBS Master Data
Displays project and subordinate WBS elements and their features.
Line Items – Actual Costs/Revenue
Displays the detailed financial postings for a given project or its related WBS elements or review detailed project activities at the financial document level. 70

71. Cost Management Reports (Cont.)
Report Name
Description
Cost Hierarchical Plan-based – Plan/Actual/Variance
Compares period-to-date actual project costs to a pre-set cost plan.
Cost Element Plan-based Actual/Commitment/Total/Plan
Displays cost information for a project, a selected group of projects, or projects spending summary at General Ledger account level. 71

72. Accounts Payable Learning & Checkpoint Questions
What is used to display project settlement rules if you need to review any rules in place for a settlement of costs on a WBS, and the details of those settlement rules?
______________________
What is used to display project and subordinate WBS elements and their features?
_________________________ 72

73. Accounts Payable Learning & Checkpoint Answers
What is used to display project settlement rules if you need to review any rules in place for a settlement of costs on a WBS, and the details of those settlement rules?
Display Project Settlement Rules (Evaluator Role)
What is used to display project and subordinate WBS elements and their features?
WBS Master Data (Reporter Role) 73

74. General Ledger 74

75. General Ledger Process Flow
This process flow outlines the key activities related to the General Ledger Management business activity:
General Ledger Process Flow
Receive Request to Manage GL
Need to Modify G/: Master Data Process
Maintain G.L Master Data Process
End Process
Yes
General Ledger
Master Data Maintainer No
Need to Create G/L Account Document
Manage G.L Adjustments Process
End Process
Yes
General Ledger Processor No
Need To Approve G/L Account Document
Approve G/L Adjustments & Accruals Process
End Process
Yes
General Ledger Approver No
Need To Review GL Data
Execute G/L Reports Process
End Process
Yes
Financial Reporter/ Evaluator
End Process 75

76. General Ledger Periodic Processing Flow
This process flow outlines the key activities related to the Periodic Processing business activity:
Start General Ledger Closing Process
Month-End Process
Year-End Processing Required?
Year-End Process
Periodic Processing Overview
Yes No
End Process 76

77. General Ledger Evaluation User Role
The General Ledger Evaluation sub-process includes the following roles and associated business activities based on system access:
Role
Business Activity
General Ledger Evaluator
Displays posted G/L documents and the change history of posted and parked G/L documents
Displays the change history of G/L master data 77

78. General Ledger Displays
This chart outlines key General Ledger Displays
Display G/L Account Document
Display a G/L Account Document to review header and/or line item information of a posted G/L Account document in a non-editable view.
Display Parked G/L Account Document
Display a Parked G/L Account Document to view the accounting information of the document prior to posting to the General Ledger.
Display Parked G/L Account Document Changes
Display a Parked G/L Account Document Changes to view the changes made to a parked G/L Account Document prior to posting to the General Ledger.
Display G/L Account Line Items 78

79. General Ledger Financial Reporter User Role
The General Ledger Reporting sub-process includes the following roles and associated business activities based on system access:
Role
Business Activity
Financial Reporter
The Financial Reporter has access to run standard real-time reports using the Enterprise Resource Planning (ERP) Central Component (ECC). 79

80. General Ledger & Periodic Processing Reports
This chart is a selection of key General Ledger and Periodic Processing reports:
Trial Balance by Fund at Full Account Level Report
Financial Reporters use this report to display a trial balance for selected proprietary and budgetary General Ledger accounts.
Trial Balance – FACTS I Report
FACTS I reporting allows Treasury to collect proprietary accounting information from the agencies on a Standard General Ledger basis.
Trial Balance – FACT II Report
FACTS II reporting allows Treasury to collect budgetary accounting information from the agencies on a Standard General Ledger basis.
Transaction Register Report
Financial Reporters use this report to display individual line items that have been posted to FMMI. The Transaction Register report displays all the transactional postings for the General Ledger 95, 96, and 97. 80

81. General Ledger & Periodic Processing Reports (Cont.)
This section outlines the other reports available in the General Ledger process area.
Report Name
Description
Balances Report
The Balances Report displays the balance of the selected G/L accounts.
G/L Line Items Report
The G/L Line Items Report displays a list of open or cleared G/L line items according to the parameters specified.
Recurring Entry Documents Report
The Recurring Entry Documents Report provides an overview of recurring entry documents. 81

82. General Ledger & Periodic Processing Reports (Cont.)
Report Name
Description
Chart of Accounts Report
The Chart of Accounts Report displays the G/L account numbers and their respective long text description.
G/L Chart of Accounts
The G/L Chart of Accounts Report displays various master data information for each selected G/L account, including account number and the account group.
G/L Chart of Accounts by Company Code
The G/L Chart of Accounts by Company Code Report displays a list of G/L account, their long text description, whether they are marked for deletion.
Display Changes to G/L Accounts Report
The Display Changes to G/L Accounts Report displays a list of changes made to G/L Accounts, including the date and time of change, the G/L account modified, the fields updated, and the user who made the changes.
Journal Voucher Listing Report
The Journal Voucher Listing Report displays a processed Journal Voucher G/L document. 82

83. General Ledger & Periodic Processing Reports (Cont.)
Report Name
Description
Balance Sheet Report
The Balance Sheet Report generates a summary of the agency’s financial position at a specific point in time, including assets, liabilities, and net position.
Statement of Net Cost Report
The Statement of Net Cost Report generates a summary that displays the separate components of the net cost of the reporting entity’s operations for the period.
Statement of Changes in Net Position Report
The Statement of Changes in Net Position Report displays the changes in the financial position of USDA due to net cost of operations.
Statement of Budgetary Resource Report
The Statement of Budgetary Resources displays information about how budgetary resources were made available as well as their status at the end of the period. 83

84. General Ledger & Periodic Processing Reports (Cont.)
Report Name
Description
Statement of Financing Report
The Statement of Financing Report displays the relationship between net obligations derived from an entity’s budgetary accounts and net cost of operations.
Reclassified Balance Sheet GFRS Report
The Reclassified Balance Sheet GFRS Report is used to identify line items from the agency financial statement (Balance Sheet) for consolidation by Treasury to produce the Federal Report (FR).
Reclassified Statement of Net Cost GFRS Report
The Reclassified Statement of Net Cost GFRS Report is used to identify line items for agency financial statement (Statement of Net Cost) for consolidation by Treasury to produce the Federal Report (FR).
Line Item of Payroll Entries Report
The Line Item of Payroll Entries Report displays payroll-related information on a summary level. 84

85. General Ledger & Periodic Processing Reports (Cont.)
Report Name
Description
Reclassified Statement of Changes in Net Position Report GFRS
The Reclassified Statement of Changes in Net Position GFRS Report is used to identify line items for agency financial statement for consolidation by Treasury to produce the Federal Report (FR).
Trial Balance by Fund at G/L Account Level Report
Trial Balance by Fund at G/L Account Level Report displays opening balance, debit and credit and ending balance at the USSGL Account level.
Trial Balance by Fund at Full Account Level Report
Trial Balance by Fund at Full Account Level Report displays a trial balance for selected G/L accounts at the full account level (USSGL + Sub-Account + BOC/RSC).
The Tie Point Trial Balance
The Tie Point Trial Balance Report is used to analyze the relationships among sets of various G/L account balances. 85

86. Accounts Payable Learning & Checkpoint Questions
What report do Financial Reporters use to display individual line items that have been posted to FMMI?
______________________
_________________ reporting allows Treasury to collect budgetary accounting information from the agencies on a Standard General Ledger basis. 86

87. Accounts Payable Learning & Checkpoint Answers
What report do Financial Reporters use to display individual line items that have been posted to FMMI?
Transaction Register Report
FACTS II reporting allows Treasury to collect budgetary accounting information from the agencies on a Standard General Ledger basis. 87

88. Additional FMMI Support88

89. Additional FMMI Support
Report job aids can be found:
FAS SharePoint under the FMMI Job Aids Training Library
MRP FMMI Web page under FMMI Reporting Information
FMMI Online Help
FMMI News 89

90. Where To Go with Questions
Who to contact with questions –
Supervisor
Program Budget Office
FAS - FMMI Training Library
APHIS - Functional Administrators

91. FMMI ECC Overview Certification
Provide this page to your supervisor as documentation of completing this required overview.
I certify that I have completed the FMMI ECC Overview.
__________________
(Employee’s Name)
___________________
(Employee’s Signature) 91