1. Reusing a Presentation with Multimedia
PowerPoint 2007 Chapter 5
Reusing a Presentation with Multimedia

2. Objectives Recolor photographs Resize pictures
Apply a shape to a picture
Change a bullet character to a picture
Change a bullet character to a symbol
Format a bullet size
Microsoft Office 2007: Comprehensive Concepts and Techniques

3. Objectives Format a bullet color Add a movie file and clip
Add a sound clip
Create columns in a text box
Rehearse timings
Set slide show timings manually
Microsoft Office 2007: Comprehensive Concepts and Techniques

4. Plan Ahead Use multimedia selectively
Coordinate your verbal message with the PowerPoint slides
Evaluate your presentation
Microsoft Office 2007: Comprehensive Concepts and Techniques

5. Starting PowerPoint and apply a Document Theme
Start PowerPoint and then open the presentation, Energy Efficiency, from the Data Files for Students
Maximize the PowerPoint window, if necessary
Apply the Trek document theme
Apply the Metro color scheme
Microsoft Office 2007: Comprehensive Concepts and Techniques

6. Re-coloring a Photograph
Select the Slide 1 electric meter photograph.
Click format on the Ribbon under Picture Tools to display the Format tab
Click the Recolor button in the Adjust group to display the Recolor gallery
Point to Accent color 3 Dark in the Dark Variations area to display a live preview of this color
Click Accent color 3 Dark to change the color of the electric meter photograph
Microsoft Office 2007: Comprehensive Concepts and Techniques

7. Re-coloring a Photograph
Microsoft Office 2007: Comprehensive Concepts and Techniques

8. Setting a Transparent Color in a Photograph
Display Slide 3 and then select the power lines photograph
Click the Recolor button in the Adjust group on the Format tab to display the Recolor gallery
Click Set Transparent Color in the Recolor gallery to display a pen mouse pointer in the document window
Position the pen mouse pointer in the black area at the bottom of the photograph where you want to make the color transparent
Click the black area to delete the black lines from the photograph and allow the Trek background to show through the photograph
Microsoft Office 2007: Comprehensive Concepts and Techniques

9. Setting a Transparent Color in a Photograph
Microsoft Office 2007: Comprehensive Concepts and Techniques

10. Resizing a Picture
With the power lines photograph selected and the Format tab displayed, click and hold down the mouse button on the Shape Height box up arrow in the Size group until 6" is displayed
Drag the photograph to the location
Display Slide 1 and then select the electric meter photograph
Click the Format tab displayed, click and hold down the mouse button on the Shape Height box up arrow in the Size group until 4 “ is displayed
Microsoft Office 2007: Comprehensive Concepts and Techniques

11. Resizing a Picture
Microsoft Office 2007: Comprehensive Concepts and Techniques

12. Applying a Shape to a Picture
With the electric meter photograph selected on Slide 1 and the Format tab displayed, click the Picture Shape button in the Picture Styles group to display the Picture Shape gallery
Click the Sun shape in the Basic Shapes area (row 3, column 8) to apply this shape to the electric meter photograph
Display Slide 3 and then select the power lines photograph
Click the Picture Shape button in the Picture Styles group to display the Picture Shape gallery
Click the Curved Right Arrow shape in the Block Arrows area (row 2, column 1) to apply this shape to the power lines photograph
Microsoft Office 2007: Comprehensive Concepts and Techniques

13. Applying a Shape to a Picture
Microsoft Office 2007: Comprehensive Concepts and Techniques

14. Saving the Presentation
With a USB flash drive connected to one of the computer’s USB ports, display the Save As dialog box and type Energy Savings in the File name text box to change the file name.
Click Computer in the Favorite Links section, and then double-click your USB flash drive in the list of available drives 3 Save the document with the file name, Energy Savings
Microsoft Office 2007: Comprehensive Concepts and Techniques

15. Changing a Bullet Character to a Picture
Click Home on the Ribbon, display Slide 2, and then click the first paragraph
Click the Bullets arrow in the Paragraph group to display the Bullets gallery
Click Bullets and Numbering to display the Bullets and Numbering dialog box
Click the Picture button in the Bullets and Numbering dialog box to display the Picture Bullet dialog box
With your USB flash drive connected to one of the computer’s USB ports, click the Import button in the Picture Bullet dialog box to display the Add Clips to Organizer dialog box
Microsoft Office 2007: Comprehensive Concepts and Techniques

16. Changing a Bullet Character to a Picture
If the Folders list is displayed below the Folders button, click the Folders button to collapse the Folders list
Click the Previous Locations arrow on the Address bar and then click Computer in the Favorite Links section. Double-click UDISK 2.0 (E:) to select the USB flash drive, Drive E in this case, as the device that contains the picture
If necessary, scroll down and then click White Light Bulb to select the file
Click the Add button in the Add Clips to Organizer dialog box to import the clip to the Microsoft Clip Organizer
Click the OK button in the Picture Bullet dialog box to insert the White Light Bulb picture as the first paragraph bullet character
Microsoft Office 2007: Comprehensive Concepts and Techniques

17. Changing a Bullet Character to a Picture
Microsoft Office 2007: Comprehensive Concepts and Techniques

18. Changing a Second Bullet Character to a Picture
Click the second first-level paragraph, which begins with the words Energy Star, click the Bullets arrow in the Paragraph group to display the Bullets gallery, and then click Bullets and Numbering to display the Bullets and Numbering dialog box.
Click the Picture button in the Bullets and Numbering dialog box and then click the Import button in the Picture Bullet dialog box.
Click Orange Light Bulb to select the file name and then click the Add button in the Add Clips to Organizer dialog box to import the clip to the Microsoft Clip Organizer.
Click the OK button in the Picture Bullet dialog box to insert the Orange Light Bulb picture as the second first-level paragraph bullet character
Microsoft Office 2007: Comprehensive Concepts and Techniques

19. Changing a Second Bullet Character to a Picture
Microsoft Office 2007: Comprehensive Concepts and Techniques

20. Changing a Bullet Character to a Symbol
Click the second-level Slide 2 paragraph, which begins with the words Almost all, click the Bullets arrow, and then click Bullets and Numbering
Click the Customize button to display the Symbol dialog box.
Click the Font box arrow in the Symbol dialog box to display the font list
Click Webdings in the list and then scroll up to locate the lightning bolt symbol
Click the lightning bolt symbol to select it
Microsoft Office 2007: Comprehensive Concepts and Techniques

21. Changing a Bullet Character to a Symbol
Click the OK button in the Symbol dialog box to display the Bullets and Numbering dialog box
Click the OK button in the Bullets and Numbering dialog box to insert the lightning bolt character as the second-level paragraph bullet
Microsoft Office 2007: Comprehensive Concepts and Techniques

22. Changing a Bullet Character to a Symbol
Microsoft Office 2007: Comprehensive Concepts and Techniques

23. Formatting a Bullet Size
Click the first paragraph on Slide 2, click the Bullets arrow, and then click Bullets and Numbering in the Bullets gallery to display the Bullets and Numbering dialog box
Click and hold down the mouse button on the Size box up arrow until 150 is displayed
Click the OK button to increase the White Light Bulb bullet size to 150 percent of its original size
Microsoft Office 2007: Comprehensive Concepts and Techniques

24. Formatting a Bullet Size
Microsoft Office 2007: Comprehensive Concepts and Techniques

25. Changing the Size of Other Bullet Characters
Click the second first-level paragraph, which begins with the words Energy Star, click the Bullets arrow, and then click Bullets and Numbering in the Bullets gallery to display the Bullets and Numbering dialog box
Click and hold down the mouse button on the Size box up arrow until 150 is displayed and then click the OK button
Click the second-level paragraph, click the Bullets arrow, and then click Bullets and Numbering in the Bullets gallery.
Click and hold down the mouse button on the Size box up arrow until 115 is displayed. Do not click the OK button
Microsoft Office 2007: Comprehensive Concepts and Techniques

26. Changing the Size of Other Bullet Characters
Microsoft Office 2007: Comprehensive Concepts and Techniques

27. Formatting a Bullet Color
With the Bullets and Numbering dialog box displayed, click the Color arrow to display the color palette
Click the color Red in the Standard Colors area to change the bullet color to Red
Click the OK button to apply the color Red to the lightning bolt bullet
Microsoft Office 2007: Comprehensive Concepts and Techniques

28. Formatting a Bullet Color
Microsoft Office 2007: Comprehensive Concepts and Techniques

29. Creating Columns in a Text Box
Display Slide 4 and then click the text box to select it
With the Home tab displayed, click the Columns button in the Paragraph group to display the Columns menu
Click Two Columns to create two columns of text
Drag the bottom sizing handle up to the location
Microsoft Office 2007: Comprehensive Concepts and Techniques

30. Creating Columns in a Text Box
Microsoft Office 2007: Comprehensive Concepts and Techniques

31. Adjust Column Spacing
With the text box selected, click the Columns button, and then click More Columns
Click and hold down the mouse button on the Spacing box up arrow in the Columns dialog box until 0.3" is displayed
Click the OK button to increase the spacing between the columns
Microsoft Office 2007: Comprehensive Concepts and Techniques

32. Adjust Column Spacing
Microsoft Office 2007: Comprehensive Concepts and Techniques

33. Formatting the Text Box
With the text box selected and the Home tab displayed, click the Quick Styles button in the Drawing group to display the Quick Styles gallery
Click Subtle Effect – Accent 6 (row 4 , column 7).
Click the Increase Font Size button in the Font group t w o times to increase the font size to 24
Microsoft Office 2007: Comprehensive Concepts and Techniques

34. Formatting the Text Box
Microsoft Office 2007: Comprehensive Concepts and Techniques

35. Adding a Movie File
Display Slide 3. With your USB flash drive connected to one of the computer’s USB ports, click the Insert Media Clip button in the content placeholder to display the Insert Movie dialog box
If the Folders list is displayed below the Folders button, click the Folders button to collapse the Folders list
Click the Previous Locations arrow on the Address bar and then click Computer in the Favorite Links section. Double-click UDISK 2.0 (E:) to select the USB flash drive, Drive E in this case, as the device that contains the picture
Click Light to select the file
Click the OK button in the dialog box to insert the movie clip into Slide 3
Microsoft Office 2007: Comprehensive Concepts and Techniques

36. Adding a Movie File
When the Microsoft Office PowerPoint dialog box is displayed, click the Automatically button to specify the clip will begin playing when Slide 3 is displayed during a slide show
With the Options tab displayed, click and hold down the mouse button on the Shape Height box down arrow in the Size group until 4“ is displayed
Click the Send to Back button in the Arrange group to move the movie clip under the power lines photograph.
Drag the clip to the location
Microsoft Office 2007: Comprehensive Concepts and Techniques

37. Adding a Movie File
Microsoft Office 2007: Comprehensive Concepts and Techniques

38. Adding a Sound Clip
Display Slide 1 and then click Insert on the Ribbon to display the Insert tab
Click the Sound from File button, which is labeled Sound, in the Media Clips group to display the Insert Sound dialog box
With your USB flash drive as the active drive, click Hard Rock Beat to select the file
Click the OK button in the Insert Sound dialog box to insert the sound clip into Slide 1
When the Microsoft Office PowerPoint dialog box is displayed, click the Automatically button to specify the clip will begin playing when Slide 1 is displayed at the start of the slide show
Drag the speaker icon off the slide to the lower-right corner of the screen
Microsoft Office 2007: Comprehensive Concepts and Techniques

39. Adding a Sound Clip
Microsoft Office 2007: Comprehensive Concepts and Techniques

40. Adding a Movie Clip
Display Slide 2 and then, if necessary, click Insert on the Ribbon to display the Insert tab
Click the Insert Picture from File button, labeled Picture, in the Illustrations group to display the Insert Picture dialog box
With your USB flash drive as the active drive, click Light Bulb - animated to select the file
Click the Insert button in the Insert Picture dialog box to insert the light bulb movie clip into Slide 2
With the Format tab displayed, click and hold down the mouse button on the Shape Height box up arrow in the Size group until 2.5" is displayed
Drag the clip to the location
Microsoft Office 2007: Comprehensive Concepts and Techniques

41. Adding a Movie Clip
Microsoft Office 2007: Comprehensive Concepts and Techniques

42. Rehearsing Time
Click Slide Show on the Ribbon to display the Slide Show tab
Click the Rehearse Timings command in the Set Up group to start the slide show and the counter
When the Elapsed time displays 0:15, click the Next button to display Slide 2
When the Elapsed time displays 0:30, click the Next button to display Slide 3
Microsoft Office 2007: Comprehensive Concepts and Techniques

43. Rehearsing Time
When the Elapsed time displays 0:40, click the Next button to display Slide 4
When the Elapsed time displays 0:55, click the Next button to display the black slide
Click the Yes button in the Microsoft Office PowerPoint dialog box to keep the new slide timings with an elapsed time of 0:55
Review each slide’s timing displayed in the lower-left corner in Slide Sorter view
Microsoft Office 2007: Comprehensive Concepts and Techniques

44. Rehearsing Time
Microsoft Office 2007: Comprehensive Concepts and Techniques

45. Adjusting Timings Manually
Click Animations on the Ribbon to display the Animations tab
With Slide 4 selected, click and hold down the Automatically After up arrow in the Transition to This Slide group until 00:20 is displayed
Microsoft Office 2007: Comprehensive Concepts and Techniques

46. Adjusting Timings Manually
Microsoft Office 2007: Comprehensive Concepts and Techniques

47. Adding Notes
Click the Normal button to display Slide 4 in Normal view.
Click the Notes pane and then type Energy Star equipment and appliances provide dramatic reductions on electric usage. In general, Energy Star products use less than one-half the electricity that standard products use.
Display Slide 2, click the Notes pane, and then type C FLs now have brightness and color rendition comparable to incandescent lights. Because of the electrical savings, they pay for themselves during their lifetime of use.
Microsoft Office 2007: Comprehensive Concepts and Techniques

48. Adding Notes
Microsoft Office 2007: Comprehensive Concepts and Techniques

49. Print Speaker Notes
Click the Office Button, point to Print, and then click Print Preview on the ‘Preview and print the document’ submenu
Click the Print What arrow in the Page Setup group and then click Notes Pages in the Print What list
Click the Print button in the Print group.
Click the OK button in the Print dialog box to print the handouts
Click the Close Print Preview button in the Preview group on the Print Preview tab to return to Normal view
Microsoft Office 2007: Comprehensive Concepts and Techniques

50. Print Speaker Notes
Microsoft Office 2007: Comprehensive Concepts and Techniques

51. Changing Document Properties and Saving the Presentation
Click the Office Button, point to Prepare, and then click Properties on the ‘Prepare the document for distribution’ submenu.
Type your name as the Author property and your course and section as the Subject properties
Type energy, lighting, energy star as the Keywords property
Close the Document Information Panel
Click the Save button to overwrite the previous Energy Savings file on the USB flash drive
Microsoft Office 2007: Comprehensive Concepts and Techniques

52. Quitting PowerPoint
Click the Close button on the right side of the title bar to quit PowerPoint; or if you have multiple PowerPoint documents open, click the Office Button and then click the Exit PowerPoint button on the Office Button menu to close all open documents and quit PowerPoint
If necessary, click the No button in the Microsoft Office PowerPoint dialog box so that any changes you have made are not saved
Microsoft Office 2007: Comprehensive Concepts and Techniques

53. Summary Recolor photographs Resize pictures Apply a shape to a picture
Change a bullet character to a picture
Change a bullet character to a symbol
Format a bullet size
Microsoft Office 2007: Comprehensive Concepts and Techniques

54. Summary Format a bullet color Add a movie file and clip
Add a sound clip
Create columns in a text box
Rehearse timings
Set slide show timings manually
Microsoft Office 2007: Comprehensive Concepts and Techniques

55. PowerPoint Chapter 5 Complete