1. Civil Rights Data Collection
Workshop April, 2015
The Civil Rights Data Collection (CRDC) is a mandatory data collection of the U.S. Department of Education’s Office for Civil Rights.

2. Civil Rights Data Collection Workshop Agenda
Introduction and Logistics
Short update on Spring BEDS
Civil Rights Data Collection Submission Presentation
Break
Workshop time can include:
Navigation
Looking at Error Reports
Question and Answer Session
Anything that is of importance to the group

3. Spring BEDS UPDAte Removed forms: Graduation Requirements PSEO
Changes:
Certification form will show which year you should be working on
ex: Address Review and School Minutes are for
Child Care Programs and Evaluations are for

4. Spring BEDS Changes Continued
Early Start Calendar Waiver Request:
renamed District Calendar
report start and end dates only
Kindergarten Plus:
Child Care Summer and Break section moved to Building Level
section

5. CRDC Template
The School Form Template has columns for entering up to ten (10) schools’ information.
You can fill out a school form template for as many schools as you have - blank columns are no problem!
If you have more than ten schools in your LEA, you can use additional templates. There is no limit to how many templates you may fill out.

6. CRDC Template Each question is marked as optional or mandatory
Each question is linked to a specific module
Each question has a link to a definitions page within the template itself
The top row of each sheet is pre-filtered.

7. CRDC Template
Instructions Tab: Provides explanations for each question on the CRDC survey
Data Entry Tab: Provides space for users to enter their CRDC data for their district and up to ten schools on the School Form template
Consolidated Tab: Where users go to create their formatted file for upload into the CRDC web tool

8. School File Template Skip Logic:
The School Form template has integrated “skip logic” when questions are answered in a particular manner
This skip logic will highlight tables in red

9. File Submission
Two methods will be available for districts to report data.
Online Data Entry
Flat File Submission (FFS)

10. File Submission
Submit files with a subset of fields (i.e. a field does not need to be present for every data element)
Organize data elements in any order.
Files must contain data element headers
Comma-separated value (.csv) files are required

11. File Submission Submitters will receive feedback reports
Submission status
Validation checks
Data corrections, if needed, may be made via the online forms or by submitting a new flat file

12. File submission
Fields cannot exceed the maximum length defined for the data element
Data element values NOT being reported in the particular file may be indicated in one of two ways
Completely omit the data element
Enter a blank field  

13. File submission
Spreadsheet applications may interpret text fields as numerical and omit leading zeroes in ID numbers
Best practice: Once a properly formatted .csv file has been generated, save a second .csv to be opened for viewing.
If changes need to be made, make them in the template and resave a .csv file
Numeric values must not contain commas within the field

14. File submission
Any fields containing blanks will not overwrite those same fields in the data base from prior file submissions
You will need to upload a file using a special code “NS” for “Not Submitted” if you inadvertently submitted data that should not have been submitted, or entered data in a wrong field and it should be blank

15. CRDC Partner Support Center
CRDC Contact Information
CRDC Partner Support Center or
RESOURCE SITE
crdc.grads360.org