1. Physical Facilities Inventory 2010

2. COBOL PFI History 1981 First IBM PC introduced 1985 +/- COBOL PFI initiated Ronald Reagan was President Coke introduces New Coke Microsoft releases Windows 1.0 2009 Last full run of COBOL PFI

3. New PFI Timeline 9/09 RFP Authorized by SBC SBC 166/000-01-2005B 5/10 RFP Issued 7/10 Consultant Approved 12/10 System installed – testing 2/11 Statewide training 5/11 Campus Data updated

4. The PFI Team Alan GosartTBR Anne Maples VaughtMTSU Jane McGuireVSCC Lilly HsuTBR Ruthie BassfordUoM Ted WashingtonNaSCC

5. Why are we doing this Campuses get $ per E&G SF More Students – Same SF Campus needs Data Central Office needs Data THEC needs Data

6. A Square Foot is a Resource just like a Dollar and we have a whole room full of people watching over our Dollar, but we don’t have anyone watching over our Square Foot.  Otis L. Floyd, Chancellor 1991 +/-

7. Current Structure of Database Building Room

8. New Structure of Database Institution Campus Building Floor Room

9. Institution Name / Acronym THEC No. SBC No. Sort Order Address PFI Coordinator FTE / HC Data

10. Building Names & ID Off-Camp Code Functions 911 Address Use Code Ownership Stations Const Date Occ Date Gross SF Net SF Renovation % In Service Notes

11. Floor Organizational tool No Data entry Subtotals and Totals Links to AutoCAD

12. Room Room No. Room Name Use Code Room Sub-Use Stations Furnishings Technology Taxonomy Program Dept / Division Net SF (2) Research Revenue Notes

13. Data What do we know Is it accurate What do we do with the info How can that help Campuses are reimbursed by SF Space is required for operation

14. MedianAverage Weighted No.Gross SFNet SF Eff. APSU 50.0 38.7 35.2 37 1,408,111 836,201 59.4% ETSU 46.0 48.0 44.6 86 3,071,963 1,934,796 63.0% MTSU 42.0 37.6 36.4 107 3,003,366 1,888,750 62.9% TSU 29.0 36.1 40.8 68 1,966,735 1,245,302 63.3% TTU 38.0 42.1 45.0 80 2,030,868 1,440,450 70.9% UM 48.0 49.8 42.1 123 4,436,245 2,666,830 60.1% Univ 42.0 43.8 41.1 500 15,917,288.0 10,012,329 62.9%

15. MedianAverage Weighted No.Gross SFNet SF Eff. ChSCC 33.0 30.3 17 710,605 478,346 67.3% ClSCC 38.0 36.5 41.0 15 336,231 213,932 63.6% CoSCC 35.0 28.7 35.0 23 359,221 251,670 70.1% DSCC 36.0 29.9 28.1 17 277,746 187,077 67.4% JSCC 44.0 36.7 36.9 12 358,773 245,491 68.4% MSCC 23.0 26.0 26.4 17 343,176 247,368 72.1% NaSCC 10.0 20.1 23.9 17 414,254 295,828 71.4% NeSCC 23.0 24.0 19.5 22 357,563 177,036 49.5% PSCC 19.5 24.7 28.5 22 600,002 389,073 64.8% RSCC 24.5 27.7 22.4 32 682,224 517,534 75.9% STCC 34.5 30.4 28.4 40 1,093,931 702,070 64.2% VSCC 31.0 29.5 30.5 18 406,651 268,454 66.0% WSCC 17.0 22.3 30.2 37 836,540 605,063 72.3% Coll 29.0 27.6 28.9 289 6,776,917 4,578,942 67.6%

16. Question What College campus(es) have the most: E&G SF per FTE Are there Data Anomalies

17. College E&G Square Feet / FTE

18. Question What University campus has the most: Lab Space per FTE: Why

19. University Formula SF / FTE

20. Question What percent of GROSS space on a University Campus is Classroom

22. Question What percent of NET space on a College campus is Classrooms

24. What do we need for the Data Need a tool to manage data Archibus is new database Need a guide for objectives FICM 2006 Manual Need a place to store data TBR Virtual Server Need accurate data Up to Each Campus

25. Building Number Review your Building Numbers Are they logical numbers Does it reflect current organization Don’t need to pad numbers Don’t need Other ID in No. Now is a time to reconsider No’s

26. Room Number Review your Room Numbers Are they numbers Are they logical numbers Are they used elsewhere Don’t need to pad numbers Don’t need Other ID in No. Now is a time to reconsider No’s

27. Floor Plans link to Database Floor Plans can be linked AutoCAD is the program “P” line will calculate SF Simple “Double Line” Drawing Various Options Start the Thought & Planning Now

28. Your Assignment http://ofd.tbr.edu/http://ofd.tbr.edu/ Click on PFI Review PFI Instructions – draft Review PFI Codes – draft Review 2006 FICM Manual Let us know your comments and concerns and questions

29. Next Session Rick Martin OnLine FM Archibus