1. DOCUMENTARY REQUIREMENTS FOR THE LIQUIDATION OF MAINTENANCE AND OTHER OPERATING EXPENSES (MOOE)

2. RECEIVED STAMP
Receiving and Information
Accounting Section

3. NERISSA L. LOSARIA, CESO VI
LIQUIDATION REPORT
NO.:
DATE:
JEV NO.:
PARTICULARS
AMOUNT
TO LIQUIDATION OF:
MOOE for the month of SEPTEMBER 2014
[INSERT AMOUNT]
TOTAL AMOUNT SPENT -
AMOUNT RECEIVED
PREVIOUS BALANCE
TOTAL BALANCE
A. CERTIFIED:
CORRECTNESS OF THE ABOVE DATA.
[ INSERT NAME ]
B. CERTIFIED:
PURPOSES OF TRAVEL/CASH ADVANCE DULY ACCOMPLISHED.
NERISSA L. LOSARIA, CESO VI
C. CERTIFIED
SUPPORTING DOCUMENTSCOMPLETE AND PROPER.
KRIZEL A. TAYAG
Principal
Officer In-charge
Schools Division Superintendent
Accountant
LIQUIDATION
REPORT
PAGE
Amount of Cash Advance granted
Total amount of Liquidation
Cash advance granted
Balance from the previous month
Balance for the period covered of Liquidation
Signatures

4. CASH DISBURSEMENT REGISTER

8. PHOTOCOPY OF CHECK

9. REQUIREMENTS
FOR
DIFFERENT EXPENSES

10. REPAIR AND MAINTENANCE – BUILDING AND OTHER STRUCTURES
( SCHOOL BUILDING )

11. PRE-INSPECTION – signed by School’s Property Custodian/Acting Supply Officer
AGENCY ESTIMATE
POST-PHILGEPS [ REQUEST FOR QUOTATION(RFQ) ] - for 50,000 – above
QUOTATION FROM 3 CONTRACTORS
ABSTRACT OF CANVASS
CONTRACT
NOTICE OF AWARD
NOTICE TO PROCEED – signed by CONFORME with date, ACKNOWLEDGEMENT and NO. OF DAYS
OFFICIAL RECEIPT
CERTIFICATE OF COMPLETION – if project is completed
WITHHOLDING TAX CERTIFICATE ISSUED ( FORMS 2306 & 2307 )
DISBURSEMENT VOUCHER
PREVIOUS PAYMENTS – if installment basis payments from the previous month/s

12. PROCUREMENT of SUPPLIES and MATERIALS
( for 1,000 – above )

13. REQUISITION AND ISSUE SLIP
PURCHASE REQUEST
QUOTATION FROM 3 SUPPLIERS
ABSTRACT OF CANVASS – signed by BAC CHAIRMAN, 2 MEMBERS of BAC and PRINCIPAL
PURCHASE ORDER – signed by CONFORME w/ date, DISBURSING OFFICER on Funds Available
SALES INVOICE
DELIVERY RECEIPT – if applicable
INSPECTION AND ACCEPTANCE REPORT
OFFICIAL RECEIPT
WITHHOLDING TAX CERTIFICATE ISSUED ( FORMS 2306 & 2307 )
DISBURSEMENT VOUCHER
INVENTORY CUSTODIAN SLIP – for supplies issued to school personnel or teachers (printer, filing cabinet)
POST-PHILGEPS [ REQUEST FOR QUOTATION(RFQ) ] – if 50,000- above

14. TRAINING ATTENDED MEMO TRAVEL ORDER – for teachers signed by PRINCIPAL
- for principals signed by SDS
ITENERARY OF TRAVEL
RER – if ticket is not available
BUS TICKET / PLANE TICKET
TRIP TICKET – if official vehicle was used (approved by the PRINCIPAL)
COPY OF CERTIFICATE ISSUED

15. TRAINING CONDUCTED
TRAINING MATRIX w/ budgeting requirement approved by the PRINCIPAL
MEMO
COPY OF CERTIFICATE ISSUED
OFFICIAL RECEIPT – for purchases in relation to the training
ATTENDANCE

16. TELEPHONE EXPENSES ( MOBILE )
– allowable allowance for PRINCIPALS(600), allowed for ASSISTANT PRINCIPALS (300)
OFFICIAL RECEIPT
PAYROLL
TELEPHONE EXPENSES ( LANDLINE )
BILL
WITHHOLDING TAX CERTIFICATE ( FORMS 2306 & 2307 )
INTERNET SUBSCRIPTION EXPENSES

17. TRAVELING EXPENSES
RER
SUMMARY OF TRIP
CERTIFICATE OF APPEARANCE

18. – janitorial or other minor repair
LABOR
– janitorial or other minor repair
REIMBURSEMENT EXPENSE RECEIPT
PAYROLL
ACCOMPLISHMENT REPORT – duly certified by the school head

19. REPRESENTATION EXPENSES
( FOR OFFICIAL MEETINGS / CONFERENCES )
ATTENDANCE
MEMO
OFFICIAL RECEIPT / REIMBURSEMENT EXPENSE RECEIPT