1. Safe Harbors Quarterly Partner’s Meeting November 17, 2014 2100 Building

3. Agenda Review Welcome, Introductions, Announcements Annual Housing Assessment Report (AHAR) Data Clean-up HMIS Data Standards Break-out Groups Updates – Steering Committee & User’s Group Q&A Trivia Question & Prize Adjourn

4. Welcome

5. Announcements Gregg Rocheford ◦ Out of Class Assignment ◦ Ali Peters as replacement Renee Lamberjack ◦ New Opportunity at Univ. of WA LeTania Severe ◦ Completed PhD

6. Thank You for your partnership in 2014!! Reporting Technical Issues Partner’s Meetings User’s Group Version 5.5 HMIS Data Standards

7. AHAR Basics The Annual Homeless Assessment Report (AHAR) is a report to the U.S. Congress on the extent and nature of homelessness. The AHAR uses aggregate HMIS data from communities across the country. The AHAR is also a good tool for communities to assess the quality of their data in HMIS.

8. AHAR Basics The AHAR reports data on people served during a 12-month period, from October 1 through September 30 of the following year. The AHAR is designed to: ◦ Develop an estimate of the number of homeless people nationwide; ◦ Estimate the number of people receiving assistance in permanent supportive housing (PSH); ◦ Create a descriptive profile of people experiencing homelessness and people residing in PSH; ◦ Estimate the nation’s capacity to house homeless people.

9. AHAR Data Emergency Shelter, Transitional Housing, and Permanent Supportive Housing programs are included Homelessness Prevention and Rapid Re- Housing Programs (HPRP), Safe Havens, Permanent Housing, and Service Only programs are NOT included Domestic violence programs are NOT included

10. AHAR Timeline Report Period: Oct 1, 2013–Sept 30, 2014 Report Draft Due to HUD: Nov 14 th Final Report Due to HUD: Dec12th

11. AHAR Data Clean-up Agency Support Reps will contact you regarding data clean-up in the next couple weeks Common data clean-up: ◦ Data completeness on Universal Data Elements ◦ Utilization rates ◦ Date of Birth or Program Entry Date errors

12. 2014 HMIS Data Standards Presentation for the Safe Harbors Partners Meeting November 2014

13. Topics 2014 HMIS Data Standards Communication ◦ Website ◦ FAQ ◦ Intake Forms Training Project Type Codes ◦ HPRP Split

14. HMIS Data Standards Baseline data collection requirements for projects in the Homeless Management Information System (HMIS) Allow for consistent reporting across projects and gives HUD the ability to report on aggregate data at a national level In the past, these standards were released by HUD This year, they are a joint publication of HUD and other federal partners: US Department of Health and Human Services (HHS) & US Department of Veterans Affairs (VA)

15. HMIS Data Standards - Communication Website – Visit the Version 5.5 page of the website for: ◦ Data Collection Requirements ◦ FAQ – For frequently asked questions ◦ Intake Forms ◦ Past Safe Harbors Messages

16. HMIS Data Standards - Training All users will be required to use Client Intake and Snapshot Management pages starting October 1 st. Visit the Safe Harbors training page to sign up for classes.Safe Harbors training page

17. HMIS Data Standards - Project Type Codes

18. HMIS Data Standards – Project Type Codes Project Type Code Work ◦ Small group to develop project type code definitions for our CoC ◦ These definitions will be disseminated and used by funders, Safe Harbors staff, and agencies to ensure consistent categorizing of programs HPRP Split

19. Break-Out Groups HMIS Data Standards Reporting

20. Steering Committee Update HMIS Vendor Contract HMIS Data Standards

21. Safe Harbors User’s Group Update System Ticket Review HMIS Data Standards Sharing of Tips & Tricks HMIS Vendor Requirements

22. Questions & Answers

23. Trivia Question & Prize

24. Adjourn