1. Introduction to the Query System (APEX)
Presented by:
Lori Johnson, MIS Administrator
Central Area Michigan Works! Consortium
Bill Hellar, CIO
SEMCA
Nancy Gibson, Information Systems Specialist
W.E. Upjohn Institute, Michigan Works! Kalamazoo-St. Joseph

2. Objectives Review tools available under the APEX system
Navigate through the APEX system
Find OSMIS screen documentation
Run Canned Queries
Show how to build a simple query using the APEX Query Builder
Time for questions and answers

3. What is the Query System (APEX)
Available only to those who have requested access from their MWA OSMIS Administrator. All tools on the query system are accessible with the same username and password.
Set of tools made available by the State to query data stored in the OSMIS.
APEX Document Library—all OSMIS screens have been documented to show what table and field would be needed for each piece of data in OSMIS to aid in creating your own queries.
APEX Canned Query– a number of canned queries ready to run without having to “write” a query.
Application Express (APEX)—develop and write SQL queries to pull information from OSMIS.

4. Query System Navigation:

5. APEX Document Library

6. APEX Document Library
Training documents and training videos for the APEX system available here
Every OSMIS screen is documented with the APEX tables and fields you would need to develop your own queries
Screen documentation details the table name and the field name for each field you enter data for in the OSMIS
OMSIS screens are labeled first by program then by OSMIS menu item
ADULT- Registration
WR – Support Service
OY – Funding Source

7. Document Library Navigation

8. APEX Canned Query

9. APEX Canned Query
Canned query site features a number of ready made queries for each program
Easy as click “Go”
Performance Reports: Details MWA created reports for TAA, Wagner-Peyser, PATH, and WIA programs
Canned queries for each WIA Performance measure have been developed by the APEX Workgroup
Reference Tables: Quick query to find values found in fields that end in _CD, Program Codes, Service Codes, and Zip Codes
My MWA: Section for each individual MWA to have their own canned queries added for all users within that MWA
OSMIS Administrator must ask for the inclusion to this menu item
Queries to be added to the MY MWA menu will need to be requested by your OSMIS Administrator

10. APEX Canned Queries Home

11. Canned Query Functionality

12. Canned Query Functionality--Actions
The Actions button allows you to customize any canned query to your preferences
Select Columns—Remove columns from the output
Filter—Add filter criteria (or conditions) to the canned query
Rows Per Page—Canned Query defaults to show only the first 15 results.
Format– Sort, Control Break, Highlight, Compute, Aggregate, Chart, Group By
Save Report—Save any customizations you have done to the canned report
Download—download report results into excel spreadsheet

13. Canned Query Functionality-Select Columns

14. Canned Query Functionality--Filter

15. Canned Query Functionality--Download

16. Canned Query Functionality--Rows Per Page
The canned query defaults to only show the first 15 rows for each query
Get in the habit of choosing the Rows Per Page function from the drop down to retrieve all your results.

17. Canned Query--My MWA Menu
Access for only your MWA
Helpful to save queries that your agency use frequently
Queries are built by you and then the OSMIS help desk assists by uploading the query to the canned query site

18. Application Express (APEX)

19. Application Express (APEX)
Tool to build and write your own queries
Two different tools available:
Query Builder: simple point and click tool to build simple queries. Can join tables, do some aggregate functions, sort your query. Most queries can be built within Query Builder
SQL Commands: area where you can write your own SQL (structured query language) query. Can process much more complex queries.
Can save queries built in both Query Builder and in SQL Commands
But can only access that saved query in the same tool in which it was saved

20. Query Builder Click on SQL Workshop drop down menu
Navigate to Query Builder

21. Query Builder Navigation

22. Query Builder
Choose the table(s) you want from the Object plane-it displays in the Design Pane
Select the columns (OSMIS fields) you want to display in your results by clicking the box located to the left of the field.
Now you should see your column selection in the Results Pane below
Once you have selected all the columns from your corresponding tables, you will set up conditions and run your query
Tip: Use the condition document found in the library document as a help aid
Select RUN
Query results will show in the result pane where you set your conditions
Save the query for future use.

23. Query Builder-More than 500 rows
By default, Query builder will only return the first 500 rows
To see all results, must copy and past the SQL from Query Builder to the SQL Commands tool.
Choose SQL in the Results Pane
Copy the query
Use the shortcut in the menu bar to get to SQL Commands
Paste the query in the top box
Choose ALL from the drop down row box
Click Run

24. Questions?