1. ISM Code ISPS Code Ship Audit Check list The BV Company Management
System
ISPS Code
Ship Audit
The purpose of this document is to serve as a guideline for
preparing and conducting an Internal audit before the external audit.

2. ISM-ISPS Code Internal Audit of the ship
Document to be used for reporting the results of the audit of the ship
Company
Type of audit :
New ship
Transfer
Annual
Additional
Ship’s name :
Ship type :
IMO number :
Flag :
SSC issued on :
SSP approved on :
Expiring date :
Expiring date :
Classification Society :
Classification Society : N°
Department audited
Contacted person and position 1 2 3 4
Conclusions of the audit : Individual non-conformity report must be attached to this document
Bureau Veritas – Marine - DNS
Report N°
Place :
Date :
Auditor name and signature :

3. ISM-ISPS Code Internal Audit of the ship
Document to be used for reporting the results of the audit of the ship
1) Status of the pending non-conformity (ies)
2) New Non-conformity (ies) issued during the present audit
3) Suggestions from auditees to improve the Company Management System ( CMS )
( The CMS covers requirements of the ISM Code & ISPS Code )
Bureau Veritas – Marine - DNS

4. ISM-ISPS Code Internal Audit of the ship
Document to be used for reporting the results of the audit of the ship
Par.
of the
code
Element of the Company Management System
Department
audited
Rem. N° 1 2 3 4 1
Objectives
The objectives of the ISM Code are understood by the
Master and Officers
The objectives of the ISPS Code are understood by the
Master and Officers 2
Health, Safety & Environmental and Security Policy
The policy is signed by the company’s chief executive or
other senior executive officer
The CMS manual and related documents are written in
a language that can be understood by the officers
A copy of the policy is available on board the ship
Meetings of the safety committee are held in accordance with
the CMS manual every ………….months
The minutes of the safety committee are available
on board the ship
Meetings of the anti pollution committee are held in accordance
with the CMS manual every ………….months
The minutes of the anti pollution committee are available
on board the ship
The company has a training policy defining the objectives of
the training
Bureau Veritas – Marine - DNS
The shipboard familiarization is specifically covered
in the CMS manual

5. ISM-ISPS Code Internal Audit of the ship
Document to be used for reporting the results of the audit of the ship
Par.
of the
code
Element of the Company Management System
Department
audited
Rem. N° 1 2 3 4 3
Company Responsibilities, Authority & Obligations
All officers and crew are aware of the company policy
The shipboard personnel are given adequate information of the
company strategy for implementing and maintenance of this policy
Responsibility & authority of the Master, Chief engineer,
Ship security officer and other shipboard key persons
are defined and documented
The function of company training instructor and supervisor officer
has been defined, documented ad assigned according to
STCW Code requirements
The function of internal auditor has been defined, documented
and assigned according to STCW code requirements
The Ship Security Plan ( SSP ) contains a clear statement
emphasizing the Master’s responsibilities and authority
The SSP contains a clear statement concerning the Master
overriding authority and responsibility with respect to the security
of the ship
The SSP contains a clear statement concerning the Master to
request the assistance of the company or of any contracting
governments as may be necessary
Necessary supports are given to the Company Security Officer,
the Master and the Ship Security Officer to fulfill their duties
and responsibilities
Bureau Veritas – Marine - DNS

6. ISM-ISPS Code Internal Audit of the ship
Document to be used for reporting the results of the audit of the ship
Par.
of the
code
Element of the Company Management System
Department
audited
Rem. N° 1 2 3 4 4
Designated person (s) - DPA
The Master and the senior officers are aware of the name( s)
of the company designated person (s)
Effective communication links between the ship and the DPA (s)
are established
Written communication between the ship and the DPA (s)
are available
The updated telephone numbers of the DPA (s) and their backup
are available to the interested persons on board
The results of safety and antipollution audits and inspections
are reported to the DPA (s)
Requests from ships for resources and shore based support
are supervised by the DPA (s) 5
Company Security Officer - CSO
The Master and the Ship Security Officer are aware of the name
of the Company Security Officer
Effective communication links between the ship and the CSO
are established
Written communication between the ship and the CSO
are available
The updated telephone numbers of the CSO and their backup
are available to the interested persons on board
Bureau Veritas – Marine - DNS
The results of security audits and inspections
are reported to the CSO
Requests from ships for resources and shore based support
are supervised by the CSO

7. ISM-ISPS Code Internal Audit of the ship
Document to be used for reporting the results of the audit of the ship
Par.
of the
code
Element of the Company Management System
Department
audited
Rem. N° 1 2 3 4 6
Master and Chief Engineer Responsibility and authority
The Master’s role in the implementation of the health, safety &
environmental protection and security policy of the company
is clearly defined
The Master is aware of his responsibility for reviewing the CMS
and reporting deficiencies to shore based management
(accident, non conformity, review of the CMS,……reports)
The Master attends the office at regular intervals to enable a link
to be established between the ship and shore
Documentation of the specific duties delegated to the officers
under the Master’s command are provided to the Master by
the company
The Master has delegated some of his duties
Written communication are available
The Chief Engineer has delegate some of his duties
Written communication are available
Appropriate orders and instructions
( standing orders, night orders,…..)
are issued by the Master and the Chief Engineer
The Master standing orders have been signed by all deck officers
The Chief Engineer standing orders have been signed by all
engine engineers
The Master responsibility for training has been defined and
Documented (STCW : applicable to seafarers staring their training
and education after august 1998)
The motivation of the crew in the implementation and maintenance
of the CMS is achieved ( interview of the crew & officers, crew
meetings, instruction of the crew members at embarkation….)
Bureau Veritas – Marine - DNS

8. ISM-ISPS Code Internal Audit of the ship
Document to be used for reporting the results of the audit of the ship
Par.
of the
code
Element of the Company Management System
Department
audited
Rem. N° 1 2 3 4 7
Ship Security Officer - SSO
The Ship Security Officer undertakes regular security inspections
of the ship and results recorded as evidences
The SSO maintains and supervises the Ship Security Plan
including any amendments to the SSP
The SSO coordinates the security aspects of the handling of cargo
and ship’s stores with other shipboard personnel and Port Facility
Security Officers
The SSO proposes to the Company Security Officer modifications
or improvements to the Ship Security Plan
The SSO reports to the CSO any deficiencies identified during
internal audits, periodic reviews, security inspections
and verifications
The SSO enhances security awareness and vigilance on board
The SSO ensures that adequate training has been provided
to shipboard personnel
The SSO reports all security breaches or incidents to the Master
and the Company Security Officer
The SSO coordinates the implementation of the Ship Security Plan
with the CSO and the relevant Port Facility Security Officer
The SSO ensures that security equipment is properly operated,
tested, calibrated and maintained
Bureau Veritas – Marine - DNS

9. ISM-ISPS Code Internal Audit of the ship
Document to be used for reporting the results of the audit of the ship
Par.
of the
code
Element of the Company Management System
Department
audited
Rem. N° 1 2 3 4
7.1
Resources & Personnel (Master Qualif. & Competence)
The company has established, for the specific ship type and trade,
the level of qualification required to the command of the ship.
(see STCW requirements)
The Master is fully conversant with the company CMS ( CMS
training courses, CMS documentation before appointment or
meetings with office management)
7.2
Resources & Personnel (Understanding of rules )
The officers have knowledge of regulations pertinent to their duties
and they are able to find those regulations
Bureau Veritas – Marine - DNS

10. ISM-ISPS Code Internal Audit of the ship
Document to be used for reporting the results of the audit of the ship
Par.
of the
code
Element of the Company Management System
Department
audited
Rem. N° 1 2 3 4
7.3
Resources & Personnel (Manning)
The crew list is available
The ship is manned to the minimum safe manning certificate
The company ensures that watchkeeping personnel are fit for duty
Drug and alcohol policies are properly posted
All officers and crew are aware of drug and alcohol policies
Drug and alcohol tests are carried out on board if required
The watchkeeping personnel is provided with at least the
minimum rest periods prescribed by the STCW Code
Watch schedules are posted where they are easily accessible
The documentation and data relevant to all seafarers are
maintained and easily accessible aboard ( experience, training,
medical fitness and competency in assigned duties)
Certificates and documentation of competence for officers and
crew are maintained on board as required by STCW 95
The medical log is kept up-to-date
Bureau Veritas – Marine - DNS

11. ISM-ISPS Code Internal Audit of the ship
Document to be used for reporting the results of the audit of the ship
Par.
of the
code
Element of the Company Management System
Department
audited
Rem. N° 1 2 3 4
7.4
Resources & Personnel (Familiarization)
Procedures are in place to ensure that all new personnel and
personnel transferred to new assignments are familiarized with the
ship and their duties before being assigned to such duties
Master & Chief engineer handover forms are available
The task of familiarization is assigned to knowledgeable
crew members aboard
The specific instructions to be delivered before sailing are identify :
safety & security information, symbols, signs and alarm signals
for safety and security
what to do in event of man overboard, detection of fire or smoke,
abandon ship alarm,
- what to do in event of bomb threat, explosion, piracy act,
terrorism act, suspect package or luggage,
- what to do when change in security level is requested,
- Identify muster stations and emergency escape routes, local and
lifejackets,
raise the alarm and have knowledge of portable fire extinguisher,
close and open fire watertight doors
Questionnaires or forms for the familiarization of officers and
crew members, duly completed, are available
Sufficient time has been allowed for the familiarization, which was
carried out in a language understood by the crew member
All crew members signed the onboard familiarization forms
Bureau Veritas – Marine - DNS

12. ISM-ISPS Code Internal Audit of the ship
Document to be used for reporting the results of the audit of the ship
Par.
of the
code
Element of the Company Management System
Department
audited
Rem. N° 1 2 3 4
7.5
Resources & Personnel (Training)
Training records are maintained
The in-service training is conducted according to an approved
training program
The in-service training is registered in an approved training
record book
In case of oil tanker, chemical tanker, liquefied gas carrier, the
senior personnel have special familiarization training as required
The relevant evidence is available ( course, diplomas,….)
In case of ro-ro passenger ships the personnel who have
emergency duties in assisting passengers have training in crowd
management. The relevant evidence is available
In case of ro-ro passenger ships the officers have completed the
technical training on cargo and hull integrity.
The relevant evidence is available
In case of ro-ro passenger ships those :
- Providing direct service to passengers or with duties in embarking
& disembarking have completed the safety training
- With responsibilities for safety of passengers in an emergency
have completed the crisis management and human behavior
training
The relevant evidence is available ( course, diplomas,….)
The evidence of security training of the master, officers,
ship security officer and other relevant ship board personnel
is available
The cadet record books are kept up-to-date
The cadet progress is recorded by master or Chief engineer
Rating appraisal forms are used
Bureau Veritas – Marine - DNS

13. ISM-ISPS Code Internal Audit of the ship
Document to be used for reporting the results of the audit of the ship
Par.
of the
code
Element of the Company Management System
Department
audited
Rem. N° 1 2 3 4
7.6
Resources & Personnel (CMS Information)
Records of crew briefing on CMS are available
In cases of multi-lingual crews, the CMS information are provided
In languages that are understood by crew members
7.7
Resources & Personnel (Communication)
The nationality of officers and crew is specified on the crew list
A common shipboard working language has been established
by the company
The ability of the crew to communicate in normal and
emergency situations is tested through drills and exercises
The maritime regulation requirement for weekly emergency drills
and training sessions as well as for lowering of each lifeboat
to the water every 3 months are complied with
Master and navigation officers are competent in English
Procedures are in place to ensure that designated crew members
have a sufficient knowledge of English
Bureau Veritas – Marine - DNS

14. ISM-ISPS Code Internal Audit of the ship
Document to be used for reporting the results of the audit of the ship
Par.
of the
code
Element of the Company Management System
Department
audited
Rem. N° 1 2 3 4
8.1
Plans for Shipboard operation (Deck Department)
The access to and from the vessel is in compliance with
the requirements of CMS
Authorized visitor on board are logged
Gangways are properly rigged and lighted
A lifebuoy with lifeline is fitted near the gangway
A fire plan is located at the gangway or outside the entrance
to the accommodation
All personnel are wearing safety equipment when
and where required
Sufficient crew are onboard at all times to attend mooring
The preplanning navigation forms or books are available
and duly filled in
The latest navigation warnings and local area weather reports
are available
The ship’s maneuvering characteristics are display on the bridge
The auto/manual steering changeover procedure is display
on the bridge
Bureau Veritas – Marine - DNS
The pilote information card is available and is regularity used

15. ISM-ISPS Code Internal Audit of the ship
Document to be used for reporting the results of the audit of the ship
Par.
of the
code
Element of the Company Management System
Department
audited
Rem. N° 1 2 3 4
8.1
Plans for Shipboard operation (Deck Department)
A port log is maintained recording all port activities
including the level of security the ship is operating in the port
Instructions against piracy and armed robbery are available
Enclosed space entries and work permits system is used
Permits duly filled in are available
A port log is maintained recording the level of security
in the last 10 ports visited
The requests for change of the security level are kept on board the
Ship and available as evidence
Declarations of Security duly completed are available as evidence
of compliance when operating at different security levels with a
port facility or one other ship
8.2
Plans for Shipboard operation (Tankers)
Cargo ballast plans have been prepared for current operations
and agreed between ship and shore
Cargo handling is carried out as per agreed plans
Suitable pipeline diagrams are available where necessary
The ship/shore check list is filled in and the relevant provisions
are observed
Bureau Veritas – Marine - DNS
Products hazards and first aid instructions are posted in
the crew accommodation

16. ISM-ISPS Code Internal Audit of the ship
Document to be used for reporting the results of the audit of the ship
Par.
of the
code
Element of the Company Management System
Department
audited
Rem. N° 1 2 3 4
8.3
Plans for Shipboard operation (Ferries & Ro-Ro)
Hazardous cargo are stored in accordance with relevant certificates
Cargo is properly secured
The safety working load (SWL) is clearly marked on
the lifting equipment
8.4
Plans for Shipboard operation (Bulk Carriers)
The ship/shore check list is filled in and the relevant provisions
are observed
The cargo characteristics are available
Product hazards and first aid instructions are posted in
the crew accommodation
Records are available for Hold bilges sounding
and Bilge water analysis
Bureau Veritas – Marine - DNS

17. ISM-ISPS Code Internal Audit of the ship
Document to be used for reporting the results of the audit of the ship
Par.
of the
code
Element of the Company Management System
Department
audited
Rem. N° 1 2 3 4
8.5
Plans for Shipboard operation (Engine Department)
All personnel are wearing safety equipment when and
where required
All emergency exits from engine room are clearly marked
The portable fire extinguishers are provided with operating
instructions written in language (s) understood by the crew
The emergency fire pump is provided with operating instructions
(if necessary) written in language (s) understood by the crew
Operating instructions are posted next to fixed firefighting systems
Breathing apparatus are ready for immediate use
Vent truck fire flaps and funnel dampers are clearly marked
Accommodation ventilation motors stops are clearly marked
Control systems in case of fire in the engine room are clearly
marked :
- Extinguishing system type :…………….
- Dampers and ventilation ducts
- Engine room ventilators and exhausters
- Fuel pumps, separators and valves
- Boiler’s fans and burners
- Engine room compartment doors (watertight,….)
Bureau Veritas – Marine - DNS

18. ISM-ISPS Code Internal Audit of the ship
Document to be used for reporting the results of the audit of the ship
Par.
of the
code
Element of the Company Management System
Department
audited
Rem. N° 1 2 3 4
8.5
Plans for Shipboard operation (Engine Department)
In the steering gear room :
The emergency changeover procedure is display
The rudder angle indicator is clearly visible at the emergency pos.
The access is not obstructed
The antiskid floor is provided
The emergency generator is provided with starting and operating
instructions
Enclosed spaces entries and work permits system is used
Permits duly filled in are available
Safety procedures are followed when using portable welding or
burning equipment
Electric and gas welding equipment are in good condition
Spare oxygen and acetylene are store in a well ventilated position
Suitable pollution prevention notices are posted
Suitable pollution prevention notices are posted
Procedures are available for cargo, ballast and bunker transfer
During bunkering and fuel transfer, diagrams are properly displayed
During bunkering and fuel transfer, check lists are used
Bureau Veritas – Marine - DNS

19. ISM-ISPS Code Internal Audit of the ship
Document to be used for reporting the results of the audit of the ship
Par.
of the
code
Element of the Company Management System
Department
audited
Rem. N° 1 2 3 4
8.5
Plans for Shipboard operation (Engine Department)
During bunkering anti pollution scrapper plugs are in use
During bunkering spill containers and gratings are fitted under
manifolds and fuel tanks
Unused bunker manifolds are blanked and fully bolted
Exposed decks are free from oil or oily material
Equipment is readily available to deal with small oil spill
All crew are familiar with the location of all those equipments
The oil record book is completed and up-to-date
The garbage disposal log book is up-to-date
Bureau Veritas – Marine - DNS

20. ISM-ISPS Code Internal Audit of the ship
Document to be used for reporting the results of the audit of the ship
Par.
of the
code
Element of the Company Management System
Department
audited
Rem. N° 1 2 3 4
8.6
Plans for Shipboard operation (Medical Department)
The medical department is involved in the CMS
A diarrhea log book is available and duly filled in
The doctor is responsible for the safe custody of drugs
A pharmacy and narcotics inventory is available and up-to-date
Records of pharmacy request are maintained
The hospital equipment is regularly checked to ensure
correct functioning
The medical department is involved in the training of the
stretcher team
Bureau Veritas – Marine - DNS

21. ISM-ISPS Code Internal Audit of the ship
Document to be used for reporting the results of the audit of the ship
Par.
of the
code
Element of the Company Management System
Department
audited
Rem. N° 1 2 3 4 9
Ship Security Plan - SSP
A ship security plan approved by the Administration or a
Recognized Security Organization is available on board the ship
The SSP indicates clearly the actions to be taken at
security level 1, 2 & 3
The locations of the ship security alarms and ship security alert
system are conformed to the approved security plan
Restricted areas are clearly marked and protected according to
the security level the ship is sealing
Security measures to control access to the ship are in place
according to the level of security the ship is sealing
Security measures to control restricted areas on board the ship
are in place according to the level of security the ship is sealing
Security measures during handling of the cargo are in place
according to the level of security the ship is sealing
Security measures for delivery of ship’s stores are in place
according to the level of security the ship is sealing
Security measures for unaccompanied baggage are in place
according to the level of security the ship is sealing
Means for monitoring the ship security measures are in place
according to the level of security the ship is sealing
Bureau Veritas – Marine - DNS

22. ISM6ISPS Code Internal Audit of the ship
Document to be used for reporting the results of the audit of the ship
Par.
of the
code
Element of the Company Management System
Department
audited
Rem. N° 1 2 3 4 10
Emergency Preparedness
Procedures are in place to ensure crew co-ordination in
performing functions vital to safety or the prevention of pollution
Solas training manual is up-to-date and distributed correctly
Test and drills required by Solas, ISPS Code and flag state
requirements have been carried out and duly recorded
Radio communication tests and drills have been carried out
and duly recorded
The updated shipboard oil pollution emergency plan (SOPEP) or
vessel response plan (VRP) is available
Test and drills required by shipboard oil pollution emergency plan
have been carried out and duly recorded
The emergency plans are approved by the Administration
Muster lists and emergency instructions are updated
The identification of the emergency situations is made from
previous experience and from analysis of accidents and
near misses
Each crew member is provided with the emergency personal
safety card
Bureau Veritas – Marine - DNS

23. ISM-ISPS Code Internal Audit of the ship
Document to be used for reporting the results of the audit of the ship
Par.
of the
code
Element of the Company Management System
Department
audited
Rem. N° 1 2 3 4
11.1
Maintenance of the Ship and Equipment
The maintenance system includes systematic plans and actions
designed to address all those items and systems covered by class
and statutory survey
The maintenance problems are reported to the company
Periodicity of company inspections is in accordance with the
CMS manual. Date of the last company’s inspection to the ship:
Copy of the inspection reports or lists of non conformities
are available
Communication from the ship to the company, when non conformities have been corrected, are available
Are any deficiencies or non conformities reports outstanding from :
- Superintendents
- Safety & Security
- Conditions of class
- Flag state
- Port state control
Bureau Veritas – Marine - DNS

24. ISM-ISPS Code Internal Audit of the ship
Document to be used for reporting the results of the audit of the ship
Par.
of the
code
Element of the Company Management System
Department
audited
Rem. N° 1 2 3 4
11.2
Maintenance (Engine, Deck, Machineries, Mooring Eq.)
The inspection and maintenance records are up-to-date and
properly filed
Communications from the ship concerning the implementation
of corrective actions are filed
Intervals for maintenance and inspections are established and
observed
The machinery maintenance is in accordance with the
manufacturer’ requirements in running hours
The analysis of lube oil, water and fuel oil are regularly carried out
The relevant reports are available
The first engineer’s daily work book is available
Evaluation is made if corrective action is to be taken by the crew
or if support from shore is needed
The work list is maintain duly updated
The dry dock repair items are filed and forwarded to the company
Records of all purchase orders and requests are maintained
The documentation relevant to spare parts and material provided
and to be provided on board is properly filed
Non conformity reports are raised against goods or materials
supplied which do not meet specified requirements
Bureau Veritas – Marine - DNS

25. ISM-ISPS Code Internal Audit of the ship
Document to be used for reporting the results of the audit of the ship
Par.
of the
code
Element of the Company Management System
Department
audited
Rem. N° 1 2 3 4
11.3
Maintenance (Engine, Deck, Machineries, Mooring Eq.)
Periodic functional tests of stand-by arrangements, equipment and
systems that are not in continuous use are carried out
The emergency generator is regularly tested
Date of the last test:
Engine room bilges are free from oil leakages and materials and
sufficiently free from oil
The sewage treatment plant is functioning correctly
Service records are available for specialist machinery items
( machinery alarms and shut down devices, oil water separator
instrument and controls, ……
Mooring rope are regularly inspected and their visible part
appears in good condition
Winch and windlass brake lining and pins are regularly inspected
and they appear in good condition
Anchors and chains are regularly inspected and their visible part
appears in good condition
Deck and mooring area are painted with non-skid paint
The actions taken to rectify deficiencies and non conformities noted
during survey, safety inspection and class societies taken are filed
Bureau Veritas – Marine - DNS

26. ISM-ISPS Code Internal Audit of the ship
Document to be used for reporting the results of the audit of the ship
Par.
of the
code
Element of the Company Management System
Department
audited
Rem. N° 1 2 3 4
11.4
Maintenance (Bulk Carriers)
Records are available for :
- Hold hatch covers inspections
- Cargos holds inspections
11.5
Maintenance (Ferry Ro-Ro)
Records are available for inspection and maintenance of :
- Bow, lateral and stern doors
- Garages
- Car decks
- Ramps
Bureau Veritas – Marine - DNS

27. ISM-ISPS Code Internal Audit of the ship
Document to be used for reporting the results of the audit of the ship
Par.
of the
code
Element of the Company Management System
Department
audited
Rem. N° 1 2 3 4
11.6
Maintenance (Ship’s structure)
The inspection and maintenance records are up-to-date and
properly filed
Communications from the ship concerning the implementation
of corrective actions are filed
Intervals for maintenance and inspections are established and
observed
The inspections of side doors are regularly carried out
The Chief officer’s daily work book is available
The general conditions of the paint room is acceptable
The condition of fuel and ballast vents as well as of hand
are satisfactory
Bureau Veritas – Marine - DNS

28. ISM-ISPS Code Internal Audit of the ship
Document to be used for reporting the results of the audit of the ship
Par.
of the
code
Element of the Company Management System
Department
audited
Rem. N° 1 2 3 4
11.7
Maintenance (Lifesaving appliances)
The maintenance log book is available and duly filled in
During the general examination of the ship, the following appliances
have been visually examined and found in good conditions :
Lifeboats and lowering arrangements
Life rafts and related hydrostatic releases
Lifebuoys and relevant lights or smoke signals
Lifeboat and life raft embarkation ladders
Lifeboat and life raft operating instructions are displayed
11.8
Maintenance (Firefighting equipment)
The firefighting equipment is regularly inspected
The records of the inspections are available
Service records are available for :
- Smoke and fire detection alarm system
- Fixed and portable gas detecting equipment
- CO2 extinguishing equipment
The hoses and their nozzles are in good condition
11.9
Maintenance (Security equipment)
The Security equipment is regularly inspected
The records of the inspections are available
Bureau Veritas – Marine - DNS

29. ISM-ISPS Code Internal Audit of the ship
Document to be used for reporting the results of the audit of the ship
Par.
of the
code
Element of the Company Management System
Department
audited
Rem. N° 1 2 3 4
11.10
Maintenance (Bridge Equipment)
The equipment for communication is regularly inspected
(GMDSS, VHF, Auto alarms,…. )
Inmarsat enhancer group calling for marine safety information is
In used.
The relevant procedures are available
The list of radio signals are corrected and up-to-date
The condition of the emergency batteries is regularly checked
The lifeboat radio equipment is regularly tested and the results
recorded
All responsible crew is trained in the use of the lifeboat radio
and emergency transmitter
11.11
Maintenance (Hotel Department)
The records of the hygiene and sanitary inspections are available
( public rooms, crew accommodation areas, kitchen, store rooms,
hospital, pharmacy……)
The master weekly inspection of the accommodation and
store rooms are recorded
Bureau Veritas – Marine - DNS

30. ISM-ISPS Code Internal Audit of the ship
Document to be used for reporting the results of the audit of the ship
Par.
of the
code
Element of the Company Management System
Department
audited
Rem. N° 1 2 3 4 12
Report & Analysis of Non-conformities,
Accidents & Hazardous Occurrences
When the ship has an accident (damages to the ship or its
machinery, personnel injury, pollution)
or incurred in hazardous situations (near misses)
or breaches of security, security threats or security incidents :
The reports from the ship are available
The company has investigated the situations
Instructions or corrective actions have been provided
The communication and reporting procedures specified in the
CMS documents have been adopted
Communications and reports are filed and available on
the ship as evidence
Bureau Veritas – Marine - DNS

31. ISM-ISPS Code Internal Audit of the ship
Document to be used for reporting the results of the audit of the ship
Par.
of the
code
Element of the Company Management System
Department
audited
Rem. N° 1 2 3 4 13
Documentation
The updated CMS documents ( CMS manual, and Circular letters)
are available as specified by the relevant distribution list
The CMS manual is written in a language that can be
understood by the senior officers
A copy of the DOC is available on board
The approved Ship Security Plan is available on board
The statutory and class certificates relevant to the ship are
available on board and in due course of validity
Mandatory rules, regulations and the relevant list are available
Applicable codes, guidelines, standards and the relevant list
are available
Technical manuals, drawings, user’s manuals are available
Compulsory manuals, documents and instructions are available
(Stability and loading manual, pollution emergency plans……..)
A list of valid circular letters is available
The circular letters are properly filed
Other correspondence relevant to the CMS is available
Bureau Veritas – Marine - DNS
Periodic verification of the documents kept in the file is foreseen
Obsolete documents are disposed of

32. ISMISPS Code Internal Audit of the ship
Document to be used for reporting the results of the audit of the ship
Par.
of the
code
Element of the Company Management System
Department
audited
Rem. N° 1 2 3 4 14
Company Verification, Review and Evaluation
Internal audits are conducted by the company at least annually on
each vessel to verify compliance of the CMS
Periodicity of the audits is in accordance with the CMS manual
Date of the last audit:
The auditor belong to the company’s staff or to an external
Organization
The audits are performed on the basis of a check list
Both for the audit report and for requiring corrective action,
appropriate forms are foreseen
Company’s audits reports or list of non conformities are available
Communication from the ship’s to the company, when
non conformities have been corrected, are available
The report of the last external audit and the list of non conformities
are available
The corrective actions taken to close-out the non conformities
have been reviewed by the DPA and/or the CSO, and an
external auditor, and have been considered effective
A review of the adequacy of the CMS is carried out annually by
the company management. The minutes of the review meeting
are available
The annual objectives for continuous improvement are available
Bureau Veritas – Marine - DNS