2. Office 365 Exchange Online Email Migration Adri Sanchez-Magdall & Mikal Herman UW Bothell IT

3. What's Happening?  Your UW Bothell email is moving to UW Exchange Online (Part of Office 365)

4. What's Happening?  You will begin using your UW email instead of your UWB email  yourNetid@uw.edu  uwb.edu email will forward to uw.edu for the next couple years

5. Timeline  Two IT test groups have moved already  Early adopters moved mid - late November  Rest of campus will move early - mid December

6. What's going to be different?  Your Email address – yourNetid@uw.edu  Global Address Book - UW directory  The UWB Outlook Directory will be gone  The way you access email through the web.  https://outlook.com/uw.edu https://outlook.com/uw.edu  Viewing public folders

7. Features that move with you when your email migrates?  Email from your UWB inbox  Folders  Contacts  Calendar items  Tasks  The use of Outlook  Email signatures  Quick parts templates  Archived emails

8. What cannot migrate automatically but can easily be added again?  Email folder rules  Delegate access  Calendar color coding  RSS feeds  Resource mailboxes  Shared calendars  Notes  Email from other inboxes such as UW Deskmail and Gmail

9. Homework before Migration  Make a note of the following resources you’d like to reconnect to after the migration:  Resource mailboxes  Shared calendars  Delegates  Rules  Notes  RSS Feeds  Calendar color coding  Remove “/” from any folder names  Be sure to save this information somewhere you can easily find again!

10. Homework before Migration  Update your UW directory listing in ESS  Makes you easier to find in the expansive UW directory  UWB IT has provided you instructions on our project site  Changing your NetID is possible AFTER your email migrates

11. Outlook Preview Opportunity  All UW email forwarding will be broken on this day  Email, calendar items, task, contacts, etc. are copying from the UWB email system over to the new Office 365 system  There’s a brief period when email might slip into our new inboxes before they are really ready to use

12. Outlook Preview Opportunity  Visit http://outlook.com/uw.edu and login with UW credentials to check for errant emails  Bonus: you get a sneak peek of Exchange Online!  Remember, this is only a sneak peek. Please do not start using this email until your official migration day.

13. On Migration Day  Continue to login to your computer with your UWB credentials  Visit: www.uwb.edu/office365 for migration day instructions.www.uwb.edu/office365  Stop sending email from your UWB email account  Once your account has been migrated, Outlook will tell you something is wrong. You could see this message on a PC :  This is normal. Just click “ok” and Outlook will automatically close.

14. On Migration Day  Create a new Outlook profile for your UW email account on each PC computer you use (desktops, laptops) before reopening Outlook  Creating a new profile is different than adding an account. Be sure to create a new profile and not add an account.  When using a Mac, you will be "adding an account" as profiles do not exist for Mac.

15. On Migration Day  After you’ve created your new profile (or account for Macs), you can open Outlook.  It will prompt you to login again.  Use your FULL @uw.edu email address and password  You will see all your email from your UWB inbox and all new, incoming mail

16. On Migration Day  Reconfigure Outlook with  shared calendars  resource mailboxes  delegates  color coding  folder rules  RSS feeds  Notes  Updating your email address in your email signatures

17. On Migration Day  Configure UW email accounts on mobile devices (Phones, Tablets)  You may then delete your UWB accounts from mobile devices.

18. Questions?  To find additional information, such as step-by-step instructions or a copy of this presentation, visit: http://www.uwb.edu/office365 http://www.uwb.edu/office365  Click the golden button!