1. AzMERIT Pre-Test Training Spring 2015 1

2. INTRODUCTIONS Arizona Department of Education (ADE) American Institutes for Research (AIR) Measurement Incorporated (MI) 2

3. A Z MERIT OVERVIEW Testing: Who & When Roles & Responsibilities The AzMERIT Portal 3

4. Students to be tested – Grades 3 – 8 English Language Arts Mathematics – Students enrolled in high school courses: English Language Arts Grades 9 – 11 Mathematics – Algebra I, Geometry, Algebra II CBT/PBT 4

5. Computer-Based Testing WindowPaper-Based Testing Window March 30, 2015–May 8, 2015 *Writing must be completed by April 24 April 13, 2015–April 24, 2015 CBT/PBT 5

6. – Correct administration of testing, assumes ultimate responsibility – Train all Test Administrators and Proctors – Receive and inventory materials – Test Security Agreements – Arrange for equipment and materials necessary for testing – Schedule testing activities – Monitor testing activities 6 CBT/PBT District Test Coordinator Responsibilities

7. – Manage users and student data – Include Large Print or Braille test booklets in order 7 CBT/PBT Additional District Test Coordinator Responsibilities

8. District Test Coordinator Important Tasks Checklist – 12 Important Tasks For both CBT and PBT From today to May 8 th 8 CBT/PBT

9. THE A Z MERIT PORTAL AzMERIT Portal Secure Browser Technology Information 9

10. 10 TASK 1CBT/PBT http://azmeritportal.org/

11. 11 CBT/PBT

12. To access Technology Resources, click on the Technology Resources icon on the portal home page Then click on the Technology Resources icon on the Technology Resources page 12 CBT

13. 13 CBT/PBT

14. 14 CBT

15. Secure Browsers – Provides secure student access to the Test Delivery System – Must be installed on all student testing machines 15 CBT

16. Detailed installation instructions can be found in the Secure Browser Installation Manual on the AzMERIT Portal 16 TASK 2CBT

17. AIR SYSTEMS OVERVIEW Test Information Distribution Engine (TIDE) Overivew Test Delivery System (TDS) Overview Online Reporting System (ORS) Overview 17

18. 18 CBT/PBT

19. 19 Task * DTCDASTCSTTA Working with Student Information (coming soon) Administer Computer-Based Tests Managing Users Retrieving User Accounts Adding User Accounts Adding, Editing, or Deleting Users through File Uploads Viewing and Editing User Details Deleting User Accounts Working with Test Improprieties (coming soon) Working with Orders for Test Materials (coming soon) Working with Rosters of Students (coming soon) Voice Packs (coming soon) Contact and Shipping Information Reviewing Contact and Shipping Information * DTC—District Test Coordinator; DA—District Administrator; STC—School Test Coordinator; ST—School Teacher, TA—Test Administrator CBT/PBT

20. 20 CBT/PBT

21. TIDE OVERVIEW Test Information Distribution Engine (TIDE) 21

22. TIDE is used to: – Manage user accounts – View/manage student data – Indicate CBT accommodation and test setting information – Manage orders for paper test materials – Print On-Demand student ID labels 22 CBT/PBT

23. TDS OVERVIEW Test Delivery System (TDS) 23

24. Test Delivery System – Two Interfaces Test Administrator (TA) Interface Student Interface (Secure Browser) – Two Sites Operational TA Training Site/Sample Tests 24 CBT/PBT

25. The TA Interface is accessible to authorized users via the Educators & Test Administrators page of the portal. 25 CBT

26. ORS OVERVIEW Online Reporting System (ORS) 26

27. Online Reporting System Overview 27 CBT

28. TIDE Manage Users Student Information Updating Student Data Order Large Print Paper and Braille Tests 28

29. 29

30. MANAGE USERS 30

31. Verify your district contact information If changes are necessary, please contact AzMERIT@azed.gov directly 31 CBT/PBT

32. 32 TASK 3CBT/PBT Manage Users Tab – Edit users – Add one user – Upload many users Upload Users in TIDE Starting January 21, 2015

33. 33 TASK 3CBT/PBT

34. STUDENT INFORMATION Verify Student Data in TIDE Revise Enrollments Large Print Paper and Braille Tests 34

35. For CBT and PBT schools, log into TIDE to view students associated with your district and/or schools. 35 TASK 4CBT/PBT View Students in TIDE Starting January 28, 2015

36. 36 TASK 4CBT/PBT Student Information Tab

37. 37 TASK 4CBT/PBT

38. 38 TASK 4CBT/PBT

39. UPDATING STUDENT DATA 39

40. Grade 3 – 8 – Students are pulled directly from SAIS End of Course – Students are pulled directly from Student Teacher Course Connection 40 CBT/PBT

41. Important Dates for Student Data Updates 41 CBT/PBT Student Data File (file used for) Deadline to Enter Data in SAIS or Student Teacher Course Connection Date when Data is Visible in TIDE Intermediate (used for packing test materials) 2/11/152/17/15 Final (used for producing Pre ID labels) 2/25/153/2/15

42. LARGE PRINT PAPER BRAILLE PAPER BASED TESTS 42

43. Large Print Orders – CBT – only students who require a large print paper or a regular paper test per IEP – PBT – all students who require a large print paper test per IEP 43 TASK 5CBT/PBT

44. Braille Order – All students who require a Braille test per IEP – All Braille tests are paper-based tests only 44 TASK 5CBT/PBT Denote Special Print Versions for students in TIDE Starting January 28, 2015

45. Paper Print Orders – CBT – only students who require a paper- based test (print paper version) per IEP 45 CBT Denote Special Print Versions for students in TIDE Starting January 28, 2015

46. PRIOR TO TESTING Computer-Based Testing Paper-Based Testing Item Types 46

47. District Test Coordinator Before Testing List Complete TIDE tasks Complete & submit all required Security Agreements Schedule & communicate all testing activities within the district or charter schools Receiving test materials Inventorying test materials upon arrival and, if needed, ordering additional materials Arrange for supplies for testing Communicate questions from Test Administrators by contacting either the AzMERIT Helpdesk or ADE. 47 CBT/PBT

48. – All test administrators must complete the TA Certification Course with TIDE. – Administer AzMERIT Sample Tests to all students – Continue to verify that all students are listed in TIDE as data is updated. 48 TASK 6CBT

49. Test Administrator Certification Course – Users must log into TIDE – TAs will receive a completion certificate 49 TASK 6CBT

50. Sample Tests will be: – Available in mid February – Available to everyone 50 TASK 6CBT/PBT

51. 51 CBT/PBT

52. AzMERIT is a computer-based test and has the following item types: – Multiple-choice items – Multi-select items – Editing tasks – Hot text items – Grid items – Equation items – Open Response items 52 CBT/PBT

53. AzMERIT Guide to the Sample Tests – How to access the Sample Tests – Overview of Sample Test features and tools – Computer-Based item types – Paper-Based item types – ELA Writing Guides – Answer Keys for all Sample Tests 53 CBT/PBT

54. UPLOADING STUDENTS TO TIDE 54

55. – Student must be manually enrolled in TIDE For CBT – no further action is needed For PBT – additional students manually added will need have to have a print-on demand label 55 TASK 7CBT/PBT Upload Missing Students in TIDE Starting March 10, 2015

56. RECEIVE TEST MATERIALS Materials Inventory Materials Additional Orders 56

57. CBT School Test Materials: – Test Coordinator Manual – Test Administration Directions – Large print, Braille, and/or paper version test booklets, this includes: Student ID labels Return shipment materials 57 CBT

58. PBT School Test Materials: – Test Coordinator Manual – Test Administration Directions – Paper test booklets Large Print and/or Braille test booklets – Student ID labels – Return shipment materials 58 PBT

59. Test Material will arrive April 6 or 7, 2015. Boxes are from Measurement Inc. – Braille and Large Print and Pre-ID labels will be in a separate shipment CBT/PBT

60. Shipments packaged by District and School District Box(es) – All white boxes – Contains overage materials – Test Coordinator Kit Test Coordinator Manual Materials for returning shipments – Packing Documents District Receipt Form District Packing List Individual School(s) Packing List District Return Form CBT/PBT

61. School Boxes – All brown boxes – School Test Coordinator Kit Test Coordinator Manual Materials for returning test booklets Special Handling Envelopes – Test Booklets – Test Administration Directions – Packing Documents: School Packing List School Security Checklists CBT/PBT

62. Verify Shipment Sign and return the District Packing List Report missing or extra boxes immediately to AzMERIT Helpdesk – 1-844-560-7812 – azmerithelpdesk@air.org azmerithelpdesk@air.org KEEP ALL BOXES for returning test booklets to Measurement Inc. CBT/PBT

63. Inventory your entire shipment – Open all boxes Verify receipt of Pre-ID labels Verify all materials received against packing list Verify sufficient materials received for number of students expected to test 63 TASK 9PBT Materials in District April 6 – April 7, 2015

64. Additional Order Window If a school needs more test materials – Check district overage – If district overage is not sufficient place an additional order Only District Test Coordinator can place an additional order Place only 1 additional order per district 64 TASK 10PBT Additional Order Window in TIDE April 6 – April 10, 2015

65. TEST ADMINISTRATION 65

66. District Test Coordinator Responsibilities – monitoring assessment activities PBT Additional Responsibilities – maintaining an accurate inventory of all test materials – checking in/out test booklets to Test Administrators during testing 66 CBT/PBT

67. Each school must maintain a copy of the test administrators list of students – For security purposes this list must be maintained with security agreements 67 PBT

69. SCHEDULING 69

70. Grades 3 – 8 Test Days Content AreaApproximate Time Day 1ELA – Writing45-90 minutes Day 2ELA – Reading, Part 1 Mathematics, Part 1 45-75 minutes 60-85 minutes Day 3ELA – Reading, Part 2 Mathematics, Part 2 45-75 minutes 60-85 minutes 70 CBT/PBT

71. End-of-Course Test Days Content AreaApproximate Time English Language Arts (ELA) – End-of-Course (EOC) – Can be administered in 2 or 3 days Day 1ELA Writing45-90 minutes Day 2ELA Reading Part 145-75 minutes Day 2 or Day 3ELA Reading Part 245-75 minutes Mathematics – End-of-Course (EOC) – Can be administered in 1 or 2 days Day 1Mathematics Part 150-85 minutes Day 1 or Day 2Mathematics Part 250-85 minutes 71 CBT/PBT

72. Test Administration Schedules – Day 1, Day 2, and Day 3 must be scheduled in order but do not have to be consecutive days. – Must be a break between test sessions scheduled on the same day – AzMERIT is untimed. 95% of students should finish in estimated time – Test Session must be completed by the end of the day 72 CBT/PBT

73. Computer-Based Scheduling – Day 1 (ELA Writing) Must be completed by April 24 including make-up tests. – Last day of testing must be scheduled no later than May 6. – All make-up testing must be completed no later than May 8. – Students within the same school are not required to test on the same day. 73 CBT

74. Paper-Based Scheduling – Day 1 (ELA Writing) Must be scheduled April 13 or April 14 – Last day of testing must be scheduled no later than April 22 – All make-up tests must be completed no later than April 24. – Students in the same grade (gr 3-8) or taking the same EOC test within the same school must test on the same day. 74 PBT

75. PREPARE FOR TESTING 75

76. All students take Sample Tests (Task 6) prior to testing Practice answering different types of items Practice using online tools (CBT only) Verify all students are registered in TIDE 76 CBT/PBT

77. CBT ADMINISTRATION 77

78. 78 TASK 8CBT Computer-Based Testing Window March 30, 2015–May 8, 2015 *Writing must be completed by April 24

79. Test Administrators will need: – the TA Interface Found on the AzMERIT Portal Select Educators & Test Administrators icon Select the AzMERIT Test Administration icon Log into the system 79 CBT

80. The TA Interface 80 CBTs

81. The TA Interface 81 CBT

82. PBT ADMINISTRATION 82

83. 83 TASK 11PBT Paper-Based Testing Window April 13, 2015–April 24, 2015

84. PBT

85. TEST IMPROPRIETIES 85

86. Incident report 86 PBT

87. AFTER TEST ADMINISTRATION Returning Test Materials to Measurement Incorporated 87

88. District Test Coordinators Responsibilities Ensuring the secure disposal of scratch/graph paper Reporting any testing improprieties to ADE Ensuring the disposal of all the Test Administration Directions and Test Coordinator’s Manual for both the district and schools Additional Responsibilities for Computer-Based Testing Monitoring test completion rates in the Plan and Manage Testing section of the Online Reporting System Additional Responsibilities for Paper-Based Testing Boxing materials for return shipping as instructed in this manual Ensuring all scorable and nonscorable test materials are prepared for return by the scheduled retrieval date 88 CBT/PBT

89. MATERIAL RETURN Packing and Returning Test Materials

90. Return testing materials to Measurement Incorporated. – Collect and inventory all scorable and non- scorable materials. – Follow the packing and return shipment instructions in the Test Coordinator Manual. 90 TASK 12PBT First Day to Call UPS to Schedule Pick Up Last Day for Material Pick Up from District April 20, 2015April 30, 2015

91. PBT

92. Scorable Packing Diagram

93. Non-Scorable Packing Diagram

94. Prepare Boxes for Shipment Number ALL boxes in shipment 1 of X, 2 of X, etc. – Start with used (SCORABLE) materials Sign the District Packing List and return to MI in pre- paid envelope from Return Kit Place a UPS return label on each box, being sure to cover the original shipping label DO NOT remove or cover colored barcoded label identifying your district/school Contact UPS at 1-800-742-5877 or at www.ups.com 24 hours in advance to schedule pick-up of your test materialswww.ups.com PBT

95. AZMERIT TESTING CONDITIONS, TOOLS, AND ACCOMMODATIONS GUIDANCE FOR SPRING 2015 95

96. American Institutes for Research AzMERIT Help Desk Tel 1.844.560.7812 Email: azmerithelpdesk@air.orgazmerithelpdesk@air.org Chat: http://azmeritportal.org/chat/http://azmeritportal.org/chat/ Arizona Department of Education Mary Pat Wood State Test Coordinator AzMERIT@azed.gov Contact Information 96

97. THANK YOU 97