1. Tomislav Skračić, MA Undergraduate English Course for MARITIME MANAGERS 6th Semester Essential reading: ● T. Skračić, Waypoint – English Textbook for Maritime Students, Pomorski fakultet, Split 2010, Units 29-33 ● T. Trappe & G. Tullis, Intelligent Business, Longman 2005

2. SHIPPING PROCEDURE AND DOCUMENTATION UNIT 31

3. Glossary notify / notice, ETA, ETD, hindrance, free pratique, allocate the berth, shipper, clearing and forwarding agents, consignment, shipment, bill of lading, invoice, customs, customs house, groupage rate, leading mark, wharfinger, endorsement, cargo plan, harbour dues, consignee, shipbroker, charter party, voyage / time charter, demise / bareboat charter Unit 31

4. ● The master, agent, or owner of a vessel has to notify the Harbour master's office and the Split port authority – the Port operation centre (POC) of the vessel's arrival at the port by fax, e-mail or by contacting the POC on VHF channel 09. The message includes the name of the vessel, its port of registry, call sign, IMO number, tonnage, estimated time of arrival (ETA), estimated time of departure (ETD), and other particulars. The POC also requires particulars of the cargo, the crewmembers and passengers. Unit 31

5. ● The notice of the vessel's arrival shall be given at least 24 hours before it enters the port. Exceptionally, vessels engaged in the international liner traffic of passengers need not give notice of their arrival when they navigate between Croatian ports. The master or agent of the vessel carrying dangerous goods shall give notice of the vessel's arrival not later than 48 hours before the vessel enters the port, and must submit a declaration of dangerous and polluting goods. Unit 31

6. ● The person navigating a ship or the skipper of a boat intended for commercial purposes must give the notice of arrival to the Harbour master's office immediately upon entering the port and before commencing the operations of loading / discharge of cargo or of embarking / disembarking of passengers. Unit 31

7. ● On the basis of the notice of arrival from abroad the Harbour master's office shall grant to the vessel free pratique (i.e. official permission to make physical contact with the shore). The persons on board the vessel, which has not obtained free pratique, shall not have any contact with persons on the shore and vice versa, except with sea pilots. The master of a vessel must give notice of its exact arrival at anchorage or at the place where the pilot shall board the vessel, not later than one hour before the vessel arrives there. Unit 31

8. ● Once the berth has been allocated by the port authority, this information is then sent to the shippers concerned together with loading dates and ports of destination. Ideally, the cargo should arrive at the berth five or six days before the ship docks or is ready to load. This period is generally known as "receiving days". Unit 31

9. Forwarding and clearing agents ● The procedure and documentation covering the despatch, receiving, storing and shipping is, in principle, the same in most parts of the world although, of course, it can differ in detail. Clearing and forwarding agents very often act on behalf of exporters. Forwarding agents are used by exporters to arrange both import and export shipments. In the case of the former, their services include collecting the consignment, arranging shipment, and if required, packing and handling all documentation, including making out the bill of lading, obtaining insurance, sending commercial invoices and paying the shipping company for their clients. Unit 31

10. ● They also inform the importer's forwarding agent that the shipment is on its way by sending an advice note, and he, in turn, will inform his client, send the goods on to him, or arrange for them to be stored until collected. Many forwarding agents in importing countries also act as clearing agents, ensuring that the goods are cleared through the customs. Unit 31

11. EXERCISES Answer the following questions. a)When shall the master’s notice of the vessel's arrival be given to the port authorities? b)What must the message include? c)Who can send such the notice upon entering the port? d)What is the free pratique? e)Who allocates the berth for a vessel? f)What are the "receiving days"? g)What are forwarding agents and clearing agents in charge of? h)What is a “groupage rate”? Unit 31

12. Choose some of the following structures and make sentences of your own: ‐ intended for ‐ not later than ‐ within three weeks ‐ on the basis of ‐ grant … to ‐ vice versa ‐ upon receiving the letter / entering the marina ‐ on arrival at ‐ once the … has been ‐ once his … are ‐ on behalf of ‐ and she, in turn, will ‐ act as Unit 31

13. Supply the text with the missig terms: border, compliance, country, duties, goods, harbours, laws, reason, transshipment, warehouses CUSTOMS AREA A customs area is an area designated for storage of commercial goods that have not yet cleared customs. It is surrounded by a customs _______________. Most international airports and _______________ have designated customs areas, sometimes covering the whole facility and including extensive storage _______________. While territorially part of the country of the customs authorities, goods within the customs area have not technically entered the _______________ yet, and may later be subject to customs _______________. Unit 31

14. Supply the text with the missig terms: border, compliance, country, duties, goods, harbours, laws, reason, transshipment, warehouses The goods within the area are also subject to checks regarding their _______________ with local rules (for example drug _______________ and biosecurity regulations), and thus may be confiscated or turned back. For this ______________, the customs areas are usually carefully controlled and fenced. The fact that _______________ are technically still outside the country of the customs area also allows easy _______________ to a third country without the need for customs checks or duties. Unit 31