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Chapter 11 establishing a pay structure

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1 Chapter 11 establishing a pay structure
Fundamentals of human resource management 5th edition By R.A. Noe, J.R. Hollenbeck, B. Gerhart, and P.M. Wright Chapter 11 establishing a pay structure This chapter describes how managers weigh the importance and costs of pay to arrive at a structure for compensation and the levels of pay for different jobs. Basic decisions in terms of pay structure and pay level, considerations that influence these decisions: legal requirements related to pay, economic forces, the nature of the organization’s jobs, and employees’ judgments about the fairness of pay levels, methods for evaluating jobs and market data to arrive at a pay structure, alternatives to the usual focus on jobs and two issues of current importance—pay for employees on leave to serve in the military and pay for executives are discussed.

2 Need to Know Kinds of decisions involved in establishing a pay structure. Legal requirements for pay policies. How economic forces influence decisions about pay. How employees evaluate the fairness of a pay structure. How organizations design pay structures related to jobs. Alternatives to job-based pay. How to ensure that pay is in line with the pay structure. Issues related to paying employees serving in the military and paying executives. After reading and discussing this chapter, you should be able to:

3 Your Opinion 1-Strongly Disagree, 3-Neutral, 5- Strongly Agree
Pay decisions should be based on performance, not seniority. I would like to know what my coworkers get paid. I would not mind if others knew my salary. Pay secrecy helps a company stay competitive. Use these questions to begin a discussion of issues surrounding pay philosophies and perceptions of fairness. 1-Strongly Disagree, 3-Neutral, 5- Strongly Agree Pay decisions should be based on performance, not seniority. I would like to know what my coworkers get paid. I would not mind if others knew my salary. Pay secrecy helps a company stay competitive. From the employer’s point of view, pay is a powerful tool for meeting the organization’s goals. Pay has a large impact on the organization such as: Affects employee attitudes and behaviors Influences which kinds of employees are attracted to and retained by the organization Can align employees’ interests with organizational goals Viewed as a sign of status and success Pay structure consists of the relative pay for different jobs within the organization. Pay level is the average amount, including wages, salaries, and bonuses, the organization pays for a particular job. Pay structure and pay levels help the organization achieve goals related to employee motivation, cost control, and the ability to attract and retain talented human resources.

4 Introduction Pay is a powerful tool for meeting the organization’s goals and a major cost. Pay has a large impact on employee attitudes and behaviors. It influences the kinds of people who are attracted to (or remain with) the organization. Employees attach great importance to pay decisions when they evaluate their relationship with their employer. This chapter describes how managers weigh the importance and costs of pay to arrive at a structure for compensation and the levels of pay for different jobs. Organizations must carefully manage and communicate decisions about pay. By rewarding certain behaviors, it can align employees’ interests with the organization’s goals. Employees care about policies affecting earnings because the policies affect the employees’ income and standard of living. Besides the level of pay, employees care about its fairness compared with what others earn. Also, employees consider pay a sign of status and success. They attach great importance to pay decisions when they evaluate their relationship with their employer.

5 Decisions About Pay Job Structure
Relative pay for different jobs within the organization Pay Level Average amount the organization pays for a particular job. Pay Structure Pay policy resulting from job structure and pay-level decisions. Because pay is important both in its effect on employees and on account of its cost, organizations need to plan what they will pay employees in each job. Pay policies and practices in the United States are subject to government laws and regulations. Just as competing businesses may not conspire to set prices, they may not conspire to set wage rates

6 Figure 11.1: Issues in Developing a Pay Structure
Establishing a pay structure simplifies the process of making decisions about individual employees’ pay by grouping together employees with similar jobs. As shown in Figure 11.1, HR professionals develop this structure based on: Legal requirements Market forces The organization’s goals

7 Legal Requirements for Pay
Equal employment opportunity Minimum wages Overtime pay Prevailing wages for federal contractors Government regulation affects pay structure in the areas of: Equal employment opportunity Minimum wage Pay for overtime Prevailing wages for federal contractors All of an organization’s decisions about pay should comply with applicable laws.

8 Legal Requirements for Pay: Equal Employment Opportunity
Employers must not base differences in pay on an employee’s age, sex, race, or other protected status. Any differences in pay must be tied to such business-related considerations as job responsibilities or performance. The goal is for employers to provide equal pay for equal work. Under the laws governing Equal Employment Opportunity employers may not base differences in pay on an employee’s age, sex, race, or other protected status. Any differences in pay must instead be tied to such business-related considerations as job responsibilities or performance. The goal is for employers to provide equal pay for equal work. Job descriptions, job structures, and pay structures can help organizations demonstrate that they are upholding these laws.. These laws do not guarantee equal pay for men and women, whites and minorities, or any other groups, because so many legitimate factors, from education to choice of occupation, affect a person’s earnings.

9 Two employees who do the same job cannot be paid different wages because of gender, race, or age.
It would be illegal to pay these two employees differently because one is male and the other is female. Only if there are differences in their experience, skills, seniority, or job performance are there legal reasons why their pay might be different.

10 Legal Requirements for Pay: Minimum Wage
Minimum wage – lowest amount that employers may pay under federal or state law, stated as an amount of pay per hour. Fair Labor Standards Act (FLSA) – federal law that establishes a minimum wage and requirements for overtime pay and child labor. In the United States, employers must pay at least the minimum wage established by law. A wage is the rate of pay per hour.

11 Minimum Wage FLSA establishes a minimum wage of:
$7.25 per hour as of July 2014 FLSA also permits a lower “training wage” paid to workers under age of 20 for up to 90 days approximately 85 % of minimum wage Some states have laws specifying minimum wages; in these states, employers must pay whichever rate is higher. Some states have laws specifying minimum wages; in these states, employers must pay whichever rate is higher. An issue related to the minimum wage is that it tends to be lower than the earnings required for a full-time worker to rise above the poverty level. A number of cities have therefore passed laws requiring a so-called living wage, essentially a minimum wage based on the cost of living in a particular region.

12 Legal Requirements for Pay: Overtime Pay
Overtime rate under FLSA is 1½ times employee’s usual hourly rate, including any bonuses, and piece- rate payments. Exempt employees – managers, outside salespeople, and other employees not covered by FLSA requirement for overtime pay. Nonexempt employees – employees covered by FLSA requirements for overtime pay. Another requirement of the FLSA is that employers must pay higher wages for overtime, as defined as hours worked beyond 40 hours per week. Not everyone is eligible for overtime pay. Under the FLSA, executive, professional, administrative, and highly compensated white-collar employees are considered exempt employees, meaning employers need not pay them one and a half times their regular pay for working more than 40 hours per week. Exempt status depends on the employee’s job responsibilities, salary level (at least $455 per week), and “salary basis,” meaning that the employee is paid a given amount regardless of the number of hours worked or quality of the work. Paying an employee on a salary basis means the organization expects that this person can manage his or her own time to get the work done, so the employer may deduct from the employee’s pay only in certain limited circumstances, such as disciplinary action or for unpaid leave for personal reasons. Additional exceptions apply to certain occupations, including outside salespersons, teachers, and computer professionals (if they earn at least $27.63 per hour). The standards are fairly complicated. Any employee who is not in one of the exempt categories is called a nonexempt employee. Most workers paid on an hourly basis are nonexempt and therefore subject to the laws governing overtime pay. However, paying a salary does not necessarily mean a job is exempt.

13 Figure 11.2: Computing Overtime Pay
Figure 11.2 computes the overtime ay for an employee who works 50 hours to earn a base rate of $10 per hour plus a weekly bonus of $30. The overtime pay is based on the base pay ($400) plus the bonus ($30), for a rate of $10.75 per hour. For each of the 10 hours of overtime, the employee would earn $16.13, so the overtime pay is $ ($16.13 times 10). When employees are paid per unit produced or when they receive a monthly or quarterly bonus, those payments must be converted into wages per hour, so that the employer can include these amounts when figuring the correct overtime rate. When employees are paid per unit produced or when they receive a monthly or quarterly bonus, those payments must be converted into wages per hour, so the employer can include these amounts when figuring the correct overtime rate.

14 Overtime Pay Overtime pay is required, whether or not the employer specifically asked or expected the employee to work more than 40 hours. If the employer knows the employee is working overtime but does not pay time and a half, the employer may be violating the FLSA.

15 Legal Requirements for Pay: Child Labor
Children aged 16 and 17 may not be employed in hazardous occupations defined by U.S. Department of Labor. Children aged 14 and 15 may work only outside school hours, in jobs defined as nonhazardous, and for limited time periods. A child under age 14 may not be employed in any work associated with interstate commerce. Exemptions include baby-sitting, acting, and delivering newspapers. FLSA sharply restricts the use of child labor, with the aim of protecting children’s health, safety, and educational opportunities. Restrictions apply to children younger than 18. A child under age 14 may not be employed in any work associated with interstate commerce, except work performed in a nonhazardous job for a business entirely owned by the child’s parent or guardian. A few additional exemptions from this ban include acting, babysitting, and delivering newspapers to consumers. Besides FLSA, state laws also restrict the use of child labor. Many states have laws requiring working papers or work permits for minors, and many states restrict the number of hours or times of day that minors aged 16 and older may work. Before hiring any workers under the age of 18, employers must ensure they are complying with child labor laws of their state, as well as the FLSA requirements for their industry.

16 Legal Requirements for Pay: Prevailing Wages
Two federal laws govern pay policies of federal contractors: Davis-Bacon Act of 1931 Walsh-Healy Public Contracts Act of 1936 Under these laws, federal contractors must pay their employees at rates at least equal to the prevailing wages in the area. These laws do not cover all companies. Davis-Bacon covers construction contractors that receive more than $2,000 in federal money. Walsh-Healy covers all government contractors receiving$10,000 or more in federal funds.

17 Economic Influences on Pay
Product Markets Labor Markets Organization’s product market includes organizations that offer competing goods and services. Organizations compete on quality, service, and price. Cost of labor is a significant part of an organization’s costs. Organizations must compete to obtain human resources in labor markets. Competing for labor establishes minimum an organization must pay to hire an employee for a particular job. An organization cannot make spending decisions independent of the economy. Organizations must keep costs low enough that they can sell their products profitably, yet they must be able to attract workers in a competitive labor market. Workers prefer higher-paying jobs and avoid employers that offer less money for the same type of job. In this way, competition for labor establishes the minimum an organization must pay to hire an employee for a particular job. If an organization pays less than the minimum, employees will look for jobs with other organizations.

18 Ask students: “How does this differ from the current airline industry’s labor market?”
There is currently a strong demand for nurses in the labor market. Hospitals will have to pay competitive wages and other perks to attract and retain staff. 11-18

19 Occupational Employment and Wage Estimates
Looking at broad occupational categories, the highest pay goes to managers, followed by members of the legal profession and experts in computers, mathematics, architecture, and engineering. The lowest-paid occupational groups involve providing services such as food preparation, personal care, and building maintenance. Pay rates shown in the graph are for the median worker in each category (half the workers earn more, and half earn less

20 Pay Level: Deciding What to Pay
Pay at rate set by market Pay at a rate above market Pay at a rate below market Although labor and product markets limit organizations’ choices about pay levels, there is a range within which organizations can make decisions. Size of this range depends on the details of the organization’s competitive environment. If many workers are competing for a few jobs, employers will have more choice. Employers can be more flexible about pay policies if they use technology and work design to get better results from employees than competitors do.

21 Gathering Information About Market Pay
Benchmarking – a procedure in which an organization compares its own practices against those of successful competitors Pay surveys Trade and industry groups Professional groups Bureau of Labor Statistics (BLS) Society for Human Resource Management (SHRM) World at Work HR professionals need to determine whether to gather data focusing on particular industries or on job categories. Industry-specific data are especially relevant for jobs with skills that are specific to the type of product. For jobs with skills that can be transferred to companies in other industries, surveys of job classifications will be more relevant. Instructors: see the HR How To box in the text.

22 Employee Judgments About Pay Fairness
Employees compare their pay and contributions against three yardsticks: What they think employees in other organizations earn for doing the same job. What they think other employees holding different jobs within the organization earn for doing work at the same or different levels. What they think other employees in the organization earn for doing the same job as theirs. In developing a pay structure, it is important to keep in mind employees’ opinions about fairness. After all, one of the purposes of pay is to motivate employees, and they will not be motivated by pay if they think it is unfair.

23 Figure 11.3: Opinions About Fairness – Pay Equity
The ways employees respond to their impressions about equity can have a great impact on the organization. To decide whether a level of pay is equitable, the person compares her ratio of outcomes and inputs with other people’s outcome/input ratios, as shown in Figure Typically, if employees see their pay as equitable, their attitudes and behavior continue unchanged. If employees see themselves as receiving an advantage, they usually rethink the situation to see it as merely equitable. If employees conclude that they are under-rewarded, they are likely to make up the difference in one of three ways. (These are discussed on the following slide.)

24 Pay Equity If employees conclude that they are under- rewarded, they are likely to make up the difference in one of three ways: They might put forth less effort (reducing their inputs). They might find a way to increase their outcomes (e.g., stealing). They might withdraw (by leaving the organization or refusing to cooperate). Employees’ beliefs about fairness also influence their willingness to accept transfers or promotions. Equity theory tells organizations that employees care about their pay relative to what others are earning and that these feelings are based on what employees perceive (what they notice and form judgments about). An organization can do much to contribute to what employees know and, as a result, what they perceive. HR should prepare managers to explain why the organization’s pay structure is designed as it is and to judge whether employee concerns about the structure indicate a need for change. A common issue is whether to reclassify a job because its content has changed. If an employee takes on more responsibility, the employee will often ask the manager for help in seeking more pay for the job. If the organization researches salary levels and concludes that it is paying its employees generously, it should communicate this. If the employees do not know what the organization learned from its research, they may reach an entirely different conclusion about their pay.

25 Test Your Knowledge Mariah found out that a friend of hers with a similar job in the same town makes significantly more money than she does. Which of the following is probably not the cause of this? Different cost-of-living The companies are in different product markets with different pay strategies Mariah is a poor performer Mariah’s job is non-exempt Mariah found out that a friend of hers with a similar job in the same town makes significantly more money than she does. Which of the following is probably not the cause of this? Different cost-of-living The companies are in different product markets with different pay strategies Mariah is a poor performer Mariah’s job is non-exempt Answer A – if they live in the same town, they would presumably have the same cost-of living. Given that they are similar jobs they probably are both either exempt or non-exempt but even if they were different, non-exempt jobs often make more money than exempt positions.

26 Job Structure: Relative Value of Jobs
Job Evaluation Compensable Factors Administrative procedure for measuring relative internal worth of the organization’s jobs. 5 characteristics of a job that the organization values and chooses to pay for. Experience Education Complexity Working conditions Responsibility Along with market forces and principles of fairness, organizations consider the relative contribution each job should make to the organization’s overall performance. Creation of a pay structure requires that the organization develop an internal structure showing the relative contribution of its various jobs. One typical way of doing this is with a job evaluation.

27 Table 11.1: Job Evaluation of Three Jobs with Three Compensable Factors
To conduct a job evaluation, the organization’s job evaluation committee identifies each job’s compensable factors – the characteristics of a job that the organization values and chooses to pay for. As shown in Table 11.1, an organization might value the experience and education of people performing computer-related jobs, as well as the complexity of those jobs. Other compensable factors might include working conditions and responsibility. Based on the job attributes defined by the job analysis (see Chapter 4), the jobs are rated for each factor. Job evaluation points are assigned to each factor. As in the example in Table 11.1, the scores for each factor are totaled to arrive at an overall evaluation for each job.

28 Job Structure: Defining Key Jobs
Key Jobs – jobs that have relatively stable content and are common among many organizations. Organizations can make the process of creating the job and pay structures more practical by defining key jobs. Research for creating the pay structure is limited to key jobs that play a significant role in the organization. Pay for the key jobs can be based on survey data, and pay for the organization’s other jobs can be based on the organization’s job structure. A job with a higher evaluation score than a particular key job would receive higher pay than that key job.

29 Pay Structure: Putting It All Together
Job Evaluation Job Structure Define Key Jobs Pay Survey Pay Policy Line Pay Rates Pay Grades Pay Ranges Pay Structure The pay structure reflects decisions about how much to pay (pay level) and the relative value of each job (job structure). The organization’s pay structure should reflect what the organization knows about market forces, as well as its own unique goals and the relative contribution of each job to achieving the goals. By balancing this external and internal information, the organization’s goal is to set levels of pay that employees will consider equitable and motivating. Organizations typically apply the information by establishing some combination of: Pay rates Pay grades Pay ranges

30 Pay Rates Organization obtains pay survey data for its key jobs.
Pay policy line is established. Pay rates for non-key jobs are then determined. If the organization’s main concern is to match what people are earning in comparable jobs, the organization can base pay directly on market research into as many of its key jobs as possible. Organizations must weigh all the objectives of their pay structure to arrive at suitable rates.

31 Figure 11.4: Pay Policy Lines
Pay policy line – graphed line showing the mathematical relationship between job evaluation points and pay rate. The pay policy line reflects the pay structure of the external market in relationship to the job evaluation points for the organization’s key jobs. It is then used to determine salaries for non-key jobs, for which the organization has no survey data. For example, using the pay policy line in Figure 11.4, a job with 315 job evaluation points would have a predicted salary of $6, 486 per month.

32 Figure 11.5: Sample Pay Grade Structure
Pay grades – sets of jobs having similar worth or content, grouped together to establish rates of pay. A typical approach is to use the market rate or the pay policy line as the midpoint of a range for the job or pay grade. The minimum and maximum values for the range may also be based on market surveys of those amounts. Pay ranges are most common for white-collar jobs and for jobs that are not covered by union contracts. Figure 11.5 shows an example of pay ranges based on the pay policy line in Figure Notice that the jobs are grouped into five pay grades, each with its own pay range. In this example, the range is widest for employees who are at higher levels in terms of their job evaluation points. That is because the performance of these higher-level employees will likely have more effect on the organization’s performance, so the organization needs more latitude to reward them. For instance, as discussed earlier, the organization may want to select a higher point in the range to attract an employee who is more critical to achieving the organization’s goals.

33 Pay Ranges Pay ranges – a set of possible pay rates defined by a minimum, maximum, and midpoint of pay for employees holding a particular job or a job within a particular pay grade. Red-circle rate – pay at a rate that falls above pay range for the job. Green-circle rate – pay at a rate that falls below pay range for the job. The organization establishes a minimum, maximum, and midpoint of pay for employees holding a particular job or a job within a particular pay grade. Employees holding the same job may receive somewhat different pay, depending on where their pay falls within the range.

34 Test Your Knowledge To correct a Red-circled employee, I would…
Give them a raise Demote them Give them a bonus, but no raise Move them to a job with a higher pay range To correct a Red-circled employee, I would….. Give them a raise – will exacerbate the problem Demote them – will lower their morale Give them a bonus, but no raise – good way to reward them without increasing salary costs Move them to a job with a higher pay range – need to ensure they had the requisite skills for a different position Answer: C, is probably the best answer. A discussion of the pros and cons of each of these approaches in relation to the organization’s goals may be beneficial

35 Pay Differentials Pay differential – adjustment to a pay rate to reflect differences in working conditions or labor markets. Many businesses in the U.S. provide pay differentials based on geographic location. The most common approach is to move an employee higher in the pay structure to compensate for higher living costs. In some situations organizations adjust pay to reflect differences in working conditions or labor markets.

36 Night hours are less desirable for most workers so some companies pay a differential for night work to compensate them. 11-36

37 Alternatives to Job-Based Pay
Skill-Based Pay Systems Delayering Reducing number of levels in organization’s job structure. More assignments are combined into a single layer called broad bands. More emphasis on acquiring experience, rather than promotions. Pay structures that set pay according to employees’ levels of skill or knowledge and what they are capable of doing. Appropriate where changing technology requires employees to continually widen and deepen their knowledge. The traditional and most widely used approach to developing a pay structure focuses on setting pay for jobs or groups of jobs. This emphasis on jobs has some limitations. One approach is to move away from job-based pay toward pay structures that reward employees based on their knowledge and skills.

38 Figure 11.6: IBM’s Job Evaluation Approach
Figure 11.6 shows descriptions of several job characteristics used by IBM. Job descriptions are assigned to the band whose characteristics best match those in the job description. Broad bands reduce the opportunities for promoting employees, so organizations that eliminate layers in their job descriptions must find other ways to reward employees.

39 Pay Structure and Actual Pay
Pay structure represents organization’s policy. However, what the organization actually does may be different. HR should compare actual pay to pay structure, making sure that policies and practices match. Compa-ratio is the common way to do this. Usually, HR is responsible for establishing the organization’s pay structure. But building a structure is not the end of the organization’s decisions about pay structure. The structure represents the organization’s policy, but what the organization actually does may be different. As part of its management responsibility, HR should compare actual pay to the pay structure, making sure that policies and practices match.

40 Figure 11.7: Finding a Compa-Ratio
Compa-Ratio (CR) – the ratio of average pay to midpoint of pay range. If average equals midpoint, CR is 1. If CR is greater than 1, average pay is above midpoint. IF CR is less than 1, average pay is below midpoint. Figure 11.7 shows an example of a compa-ratio, the ratio of average pay to the midpoint of the pay range. When compa-ratios are more or less than 1, the numbers signal a need for the HR department to work with managers to identify whether to adjust the pay structure or the organization’s pay practices. Compa-ratios may indicate that pay structure no longer reflects market rates of pay. Or perhaps performance appraisals need to be more accurate.

41 Current Issues in Pay Pay During Military Duty Pay for Executives
How should companies handle employees who are called for active duty in the military for extended time periods? Uniformed Services Employment and Reemployment Rights Act (USERRA) Pay for Executives Based on equity theory, how does executive compensation affect employees? An organization’s policies regarding pay structure greatly influence employees’ and even the general public’s opinions about the organization. Recent issues related to pay structure include: Pay during Military Duty How should companies handle employees who are called for active duty in the military for extended time periods? Employees on active military duty – the law ensures that employers make jobs available for active military when they return for up to five years. But often their military pay is a fraction of what they earn as a civilian. Some companies will pay the difference between the military pay and their normal pay or some will continue to pay health benefits. While this is expensive, many companies feel that maintaining a positive relationship with employees and the goodwill of the American public make the expense worthwhile. Pay for Executives Based on equity theory, how does executive compensation affect employees? Equity theory would suggest that the amount more that CEO’s receive should be reflected in that much greater impact on the organization. If employees don’t perceive that equity they may find companies to work for in which CEO compensation is more fair.

42 Figure 11.8: Average CEO Pay at 100 Large U.S. Companies
A study by Chief Executive Group found that CEOs at private companies earning at least $5 million received median compensation of $405, Notice also that as shown in Figure 11.8 , only a small share of the average compensation paid to CEOs is in the form of a salary. Most CEO compensation takes the form of performance-related pay, such as bonuses and stock. This variable pay, discussed in the next chapter, causes the pay of executives to vary much more widely than other employees’ earnings.

43 Summary Organizations make decisions to define a job structure, or relative pay for different jobs within the organization. Organizations also must establish pay levels, or the average paid for the different jobs. These decisions are based on the organization’s goals, market data, legal requirements, and principles of fairness. Together, job structure and pay level establish a pay structure policy.

44 Summary To meet the standard of equal employment opportunity, employers must provide equal pay for equal work, regardless of an employee’s age, race, sex, or other protected status. Differences in pay must relate to factors such as a person’s qualifications or market levels of pay. Under the Fair Labor Standards Act (FLSA): Employer must pay at least minimum wage established by law. Overtime pay for hours worked beyond 40 in each week must be paid. Managers, professionals, and outside salespersons are exempt from the overtime pay requirement. Employers must meet FLSA requirements concerning child labor. Federal contractors also must meet requirements to pay at least the prevailing wage in the area where their employees work.

45 Summary To remain competitive, employers must meet product and labor market demands. Limit costs as much as possible. Pay at least going rate in their labor markets. According to equity theory, employees think of their pay relative to their inputs – training, experience, and effort. To decide whether their pay is equitable, they compare their outcome (pay)/input ratio with other people’s outcome/input ratios. Organizations make decisions about whether to pay at, above, or below the pay rate set by these market forces.

46 Summary The traditional approach to building a pay structure is to use a job-based approach. Alternatives to the traditional approach include broad banding and skill-based pay. The Uniformed Services Employment and Reemployment Rights Act (USERRA) requires employers to make jobs available to any of their employees who leave to fulfill military duties for up to five years. While these employees are performing their military service, many are earning far less. To demonstrate their commitment to these employees and to earn the public’s goodwill, many companies pay the difference between their military and civilian earnings, even though this policy is costly.

47 Summary Executive pay has drawn public scrutiny because top executive pay is much higher than average workers’ pay. Employees’ opinions about equity of executive pay can have a large effect on the organization’s performance. The great difference is an issue in terms of equity theory.


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