1. Transition to Activity Based Working - The 2013 LGICT Innovation Fellowship
Thursday 14 August

2. Transition to Activity Based Working
Introduction
David Jackson, Manager Information Services, Cardinia Shire Council
David Jackson
Thank you to MAVT and Lisa and Dennis
Thank any other people
Thanks for the opportunity
Andrew Downey and Will – tossing coin to see who went first
Charlie Pickering and Peter Hellier – tossing coin to see who would go straight after me
Here to talk about the 2013 Innovation Fellowship Award
Read the slides – I may not refer to them
Thursday 14 August
Transition to Activity Based Working

3. Cardinia Shire
Who is Cardinia – Located at Pakenham

4. Cardinia Quick Stats 36,000 Rateable properties 83,000 residents
Population growth around 30% over 5 years vs 9% for greater Melbourne
Projection 180,000 by 2036
Growth corridor areas including Beaconsfield, Pakenham and Officer
4 primary worksites
16 remote sites including MCH etc
Services not delivered include libraries and aged care
Cardinia has 450 staff, 60% part-time are part-time
One of fastest growing councils in Australia - growing really quickly
Cardinia has 450 staff, 60% part-time, IS consists of 20 staff including nine CI officers
Really diverse client base – the growth corridor needs vs the tree changers needs vs the farmers needs
Low rate base means not much money – need to innovate

5. 2013 MAVT Innovation Fellowship Award
MAVT Technology Awards Introduction
Crongratulate previous night winners particularly MAVT Innovation Fellowship – Blah Blah
What it meant for Cardinia
Subsequently led to Excellence in eGovernment, PROV Sir Rupert Hamer Record Management Award
MAVT identified the good work first
Thursday 14 August
Transition to Activity Based Working

6. What is Activity Based Working?
Activity Based Working is established by creating physical spaces that facilitate relative work activities. People then use the physical spaces that accommodate their required work activity, as opposed to having a fixed workstation.
The primary purpose of ABW is to enhance collaboration, breakdown silo mentalities, provide workplace choice and enhance the workplace experience. It also introduces a work from anywhere possibility.
What ABW is.
Activity Based Working is building physical spaces that facilitate relative work activities. People move to and use the physical space that accommodates their required activity as opposed to having a fixed workstation.
The primary purpose of ABW is to enhance collaboration, breakdown silo mentalities, provide workplace choice and enhance the workplace experience. It can also introduce a work from anywhere possibility.
Photos of new building
Direct Outcomes
Thursday 14 August
Transition to Activity Based Working

7. What is Activity Based Working?
Although Cardinia have not yet moved buildings we have modified existing physical spaces and introduced the required technologies to prepare us for a new way of working and allow us to undertake ABW work practices.
In 2013 the technologies we introduced to assist ABW were follow-me printing, TRIM, ultrabooks for everyone, enterprise WIFI and citrix.
Cardinia were supposed to move on July 14
Lots of facility infrastructure issues – basically the roads and drains aren’t complete
Although haven’t moved we have started practicing ABW in our current workplace
Technologies introduced to assist ABW were follow-me printing, TRIM, ultrabooks for everyone, enterprise WIFI and citrix.
Thursday 14 August
Transition to Activity Based Working

8. What is Activity Based Working?
In 2014 the technologies we have introduced to support ABW include a socialised intranet which has become our primary communication tool, eForms & wireless presenters. A full VoIP phone system with corporate system integration will be the final piece of tech introduced at the new offices.
With assistance of the LGICT Innovation Fellowship we have introduced to support ABW include a socialised intranet which has become our primary communication tool, eForms & wireless presenters.
Thursday 14 August
Transition to Activity Based Working

9. How are ABW aspirations going?
TRIM registrations
A business as usual use of Trim
Regular mobility and flexibility of staff using ultrabooks
Documents are prepared in real time
A reduction in stationery orders of 50%
A reduction in printing with an estimated annual saving of $34 pa
Thursday 14 August
Transition to Activity Based Working

10. Where’s the office move at?
Where’s office move at
July pictures
Building is almost complete
Thursday 14 August
Transition to Activity Based Working

11. So where’s the office move at?
ABW spaces are starting to take shape
IT infrastructure is being finalised
Currently looking at a October / November move
Thursday 14 August
Transition to Activity Based Working

12. How did Cardinia use the Innovation Fellowship Award?
How did we use the Innovation Fellowship Award
There were quite a few projects we could have used the funds for
Development for our new intranet, funds towards our new phone system, purchase of improved data centre racks
Thursday 14 August
Transition to Activity Based Working

13. Thanks for listening
As previously outlined there has been a lot of practical and project related work but there has also been a mountain of work around cultural change
Peter Drucker once said that ‘culture eats strategy for breakfast’.
Happy to have people come and see the journey we’ve been on- several Councils have already taken that opportunity
Feel free to contact me directly