1. SAP: Systems Modernization Project ME28 and ME55 - Release POs and PRs Kathy Chance Systems Modernization Project

2. SAP: Systems Modernization Project The Lifecycle PR Converted to PO (by Regional Specialist, College & D.O.) Purchase Requisition (only if over $5000) Release/Approval (by College & D.O.) Only if NECESSARY! Only for items (goods or services) that total over 5000 dollars.

3. SAP: Systems Modernization Project The Lifecycle PR Converted to PO (by Regional Specialist, College & D.O.) Purchase Requisition (only if over $5000) Release/Approval (by College & D.O.) Purchase Order Release/Approve (College) Print the PO (College) Good Receipt (only if necessary) Invoice Verification (College) Payment/Check Printed at D.O.

4. SAP: Systems Modernization Project What are Release Strategies? Release = Approve in SAP. Determines the order and by who a document (PO or PR) is approved in SAP. Documents must be approved in a timely manner to ensure orders move through the system. Unreleased documents can not be converted to POs or ordered from the vendor. Up to three levels of approval Department Head/ Funds Center Director District Purchasing Office

5. SAP: Systems Modernization Project What is PR? PR OVER $5000PR = Purchase Requisition. PRs are used to buy something that is OVER $5000! (Unless you are in Facilities). PRs must be approved (using ME55) separately then POs. twoA PR comes in two Document Types: itemsPR = request for Goods (items) servicesRFC = request for contract (services)

6. SAP: Systems Modernization Project What is a PO? PO UNDER $5000PO = Purchase Order. A PO is used to buy something that is UNDER $5000! POs must be approved (using ME28) separately then PRs. fourA PO comes in four Order Types: CO = Contract (only use when converting from PR) FOF = Facilities Order Form (only for Facilities projects) PO = Purchase Order (ordering goods/items) STA = Short Term Agreement (ordering contract/service)

7. SAP: Systems Modernization Project Resources Regional Procurement Specialists –Kim Hoffman for LATTC, ELAC, and WLAC –Ramona Divinagracia for LAVC, LAMC, and LAPC –Jim Watson for LACC, LAHC, and LASC SAP Help Desk (primarily John Fast, FI Procurement Team Member) – 213-891-2117 SAP Project Web Page –http://sap.laccd.edu