1. Accessible content is available upon request. Saturday May 23 www.o365SaturdayAustralia.com

2. Accessible content is available upon request. Migrating to the Cloud Challenges and Experiences Migrating SharePoint to the Cloud

3. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.

4. Disclaimer!

5. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.

7. How many people have done a migration? Used a migration tool?

8. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Migration Overview Preparation Phase Pilot Planning Phase Office 365 Migration Challenges Case Study 1 Case Study 2 Azure Migration Key ideas

9. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Migration is not movement Migration is cloning

10. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Migration Overview TechNet offers 4 steps to migrate

11. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. TechNet Says: Ok, but how do I do that? “Before deciding on a migration strategy it is vital that you perform an analysis of your current environment” “As an outcome of the analysis you should have a clear understanding on the content and the customizations you have in your On-Premises environment.”

12. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Corporate Portal Store and Share Team Collaboration Custom Applications Social Collaboration Search Good Office 365 candidates ? Good Azure candidates? Good On Prem candidates?

13. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Medium Workflows Features Site structure Custom UX Code

14. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Store and SyncTeam SitesCustom Application

15. Office Pilot FastTrackOffice 365 Subscriptions and Plans Support and Training Resources

16. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Azure Pilot Create SubscriptionCreate a vNet Build a SharePoint Environment Support and Training Resources

17. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Office Plan This focuses on two main things Authentication and SSO 1.DirSync Tool, Azure AD Sync, Azure AD Connect 2.AD FS 3.Azure Active Directory Planning for what your want to do with your SharePoint online

18. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Identity Cloud Identities - Use Azure Active Directory - All credentials are stored in the “cloud” - Best for organizations who are totally cloud based Federated Identities - On-premise Active Directory credentials are synced to Office 365 - Best for “most” customers - Means that usernames, passwords and details are kept in sync

19. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Federated Identity Example

20. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Same Sign On Vs Single Sign On

21. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.

22. Now we start thinking about content!

23. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Office 365 Migration Here is the most fun, from TechNet: “Office 365 does not provide SharePoint content migration support for customers. If you plan to migrate SharePoint content from an on-premises or hosted service to SharePoint Online, your organization will either use a manual approach or to use a third-party SharePoint migration tool.” – changed a bit with High Speed Migration API’s

24. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. How do Office 365 Migrations Work? Destination Site CollectionsSitesLibraries / Lists Service Applications Movement Tool 3 rd Party Product Plans / Schedules PowerShellHSM API’sManual Source ContentCustom ComponentsService Applications

25. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Sample tool model SourceTool Layers Connection through API’s, or to the DB of the Source Jobs, Plans, Schedules, Actions SSOM / Export CSOM / Web Services All tools differ, but the concept is the same

26. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Sample Migration Process Iteration 1 (Full Migration) All base content Iteration 2 All content changed since iteration 1 Iteration 3 All content changed since iteration 2

27. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Performance

28. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. How long does it take? This is the ultimate ball of string question! Factors in migration speed Source Speed (Read Speed) Network Speed (Transmission Speed) Office 365 API’s, Security and Throttling (Write Speed)

29. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. More agents, faster read speed Extract to flat file Run at night, Process data during business hours

30. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Network Optimization WAN Accelerators Challenge of Areas Software/Hardware Solutions

31. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.

32. Office 365 User Status Must be allowed to sign-in. No need to have license Placeholder Account Prepare a placeholder Account Mapping Domain mapping, Group mapping, User Mapping Sync All Users and Groups Sync all source users and groups to O365 beforehand Assign a Document to a User You cant assign a document to a user who does not exist

33. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Display NameSource AD LoginOffice 365 Login Blair HainsworthAvepoint\bhainsworthBlair.Hainsworth@avepoint.com Matthew JohnsonAvepoint\m.Johnson Matthew.Johnson@avepoint.com Sean Redmond Avepoint\sean.redmondSean.Redmond@avepoint.com Roux Visser Avepoint\roux.vRoux.Visser@avepoint.com Yuyu Wang Avepoint\wangyYuyu.wang@avepoint.com Reece Watson Avepoint\Watson.reeceReece.Watson@avepoint.com Eric Lam Avepoint\ericlamEric.lam@avepoint.com

34. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Content in Office 365 can be larger

35. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Custom source or destination environments Tweaks or Hotfixes Non “Turn Key” Good Relationship with Your Vendor

36. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Success Criteria: Size: 160GB Objectives: 1.Rebrand Intranet 2.Consolidate down to a Single Site Collection 3.Simplify Content Types 4.Simplify Permissions 5.Become more OOTB Destination Source SharePoint 2007 Improved look and feel Full use of new office 365 features Easy to manage Small Scale Intranet Migration Process:

37. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Sync users up to Office 365 Create site collections to house data Assign storage space to site collections Develop a number of “loosely coupled” custom components Develop new lightweight branding for Office 365

38. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Source sites mapped to “teamsite” templates Migration team check the consolidation of content End user content validation Review of migration tool reports Go / No Go for full migration Moved 1 key “Client Site” Moved 1 key “Product Site” Pick some key content to migrate and test

39. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.

40. Migration Permission New Web Parts Added to Specific Pages Migrated Content Cleanup Content and Prepare Destination 1 2 3

41. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Old environment decommissioned Friday night Weekend used to confirm any outstanding items and push last set of deltas Office 365 set is default intranet from Monday morning 1 2 3

42. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Success Criteria: Source: Documentum and eRooms Size: 10TB Destination: Office 365 Destination Source P1 data to office 365 within 25 days All data like for like as possible Large scale Migration Process: EMC Documentum eRoom

43. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.

44. The source environment for Documentum was as 400% capacity Data extracts could only be run outside of hours Source environment could not be connected to the internet

45. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Moving a large amount of data to Office 365 takes a lot of time This is due to over the wire and write side limitations Microsoft estimates using CSOM performance is 8- 10gb a day Issues

46. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. EMC solutions use a proprietary email format Over 3,500,000 emails Would have taken 3+ months to reconvert with heavy load on the source environment – missed project goal Challenge

47. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Office 365 Write Machines Data Upload Azure Disk Shippin g AZ Copy File Share Copy CSOM / Web Services O365 Migration Architecture Data extract to flat file Email Conversion Machines

48. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Link to file

49. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Migration Job 1 Service Account 1 Extract 1 Migration Job 2 Service Account 2 Extract 2 Migration Job 3 Service Account 3 Extract 3 Migration Job 4 Service Account 4 Extract 4

50. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Near limitless upload speed Where to put content Clients master list had challenges

51. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Create your content in a flat file structure Send your package to Azure Run a timer job that grabs the content and puts it into SharePoint Online Can’t handle content types Speed of Migration Can preserve document ID’s Can preserve versions Issues with column Can’t provision containers 2gb file max 25gb per extract

52. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.

53. Low cost scale Created in days, destroyed in minutes Enabled us to scale conversion machines “cloud bursting”

54. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. More options available Full trust solutions can still be used Much simpler than Office365

55. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.

56. Key Migration Questions – for tools

57. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Full Fidelity is retained Things are like for like Non SharePoint sources have standard object mappings Yes!! “Is My Content The Same?”

58. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Define term store structure before migration Enterprise taxonomy Folksonomy Yes!! “Can I Leverage Managed Metadata?”

59. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Like documents, they are like for like If a site column exists in the destination, the migration tool will use it You can restructure content types, but it can be challenging If it does not exist, the tool will create it “How Do Content Types and Site Columns Migrate?”

60. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Date (Column) Business Unit (Column) Approved REPORT (Content Type) Date (Column) Business Unit (Column) Report Owner Monthly Report Date (Column) Business Unit (Column) Project Name Project Report Date (Column) Business Unit (Column) Core Technology IT Project Report REPORT Date (Column) Business Unit (Column) Report Owner Approved Project Name Core Technology

61. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Easier to restructure Than CT’s Lists Libraries Sites Site collections Columns

62. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Not all content has to be moved File types Archive

63. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. OOTBSPDCustom

64. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Source Destination Alerts Blocked

65. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Questions?