2. Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter 13 - 2 Chapter 13 Completing Reports and Proposals

3. Learning Objectives Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter 13 - 3 1.Describe the process of revising formal reports and proposals 2.Identify the major components of formal reports 3.Identify the major components of formal proposals

4. Learning Objectives 4.Describe an effective plan for proofreading reports and proposals 5.Describe the decision process for distributing reports and proposals Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter 13 - 4

5. Process for Completing Formal Reports and Proposals Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter 13 - 5

6. Revising Formal Reports and Proposals Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter 13 - 6

7. Report Components Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter 13 - 7 Length of Report Type of Company Prefatory Parts Text of the Report Supplementary Parts Needs of Audience Type of Report

8. Prefatory Parts Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter 13 - 8

9. Report Executive Summary Sample Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter 13 - 9 The title identifies the report and labels the section as an executive summary. The opening paragraph offers historical perspective on the Model Ports program. The major points uncovered in the research are listed, along with quick-read tables and charts.

10. Report Text Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter 13 - 10 Introduction BodyClose

11. Report Content Elements Introduction Authorization Problem/Purpose Scope Background Sources and methods Definitions Limitations Report organization Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter 13 - 11

12. Report Content Elements Body Explanation Facts, statistical evidence, trends Analysis of action Pros and cons Procedures Methods and approaches Criteria Conclusions and recommendations Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter 13 - 12

13. Report Content Elements Close Direct Approach –Summarize key points, briefly restate conclusions or recommendations Indirect Approach –Conclusions/Recommendations Motivating Action –Identify next steps with a schedule for completion Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter 13 - 13

14. Supplementary Parts Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter 13 - 14 Appendixes BibliographyIndex

15. Proposal Components Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter 13 - 15 Prefatory Elements Textual Elements

16. Prefatory Elements Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter 13 - 16

17. Textual Elements Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter 13 - 17

18. Proofreading Reports and Proposals Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter 13 - 18 Inconsistencies Errors Missing Components

19. Distributing Reports and Proposals Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter 13 - 19 Physical ElectronicWeb-Based

20. Summary of Objectives Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter 13 - 20

21. Copyright © 2015 Pearson Education, Inc. publishing as Prentice HallChapter 13- 21