1. Family Medicine Residency Capitation Funding Webinar Presented by: Rachael Gastelum Song-Brown Program Analyst https://calreach.oshpd.ca.gov to apply https://calreach.oshpd.ca.gov

2. WELCOME EVERYONE! Thank you for joining us today

3. Raising your hand to ask a question

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5. 5 Muting your phone

6. Song-Brown provides funding to education programs (not individual students) to incentivize them to increase the number of under- represented minority (URM) primary care practitioners, provide clinical training and education in underserved areas and increase access to healthcare to the state’s underserved population. The Song-Brown Program provides funding to Family Medicine Residency Programs, Family Nurse Practitioner/Physician Assistant Programs and Registered Nurse Education Programs. In 2014, SB 857 authorized the expansion of the Song-Brown Program to include funding of Internal Medicine, OB/GYN and Pediatric Residency Programs. 6 Song-Brown Overview

7. $5 million is available to accredited Family Medicine Residency Programs for capitation funding via state funding and a grant from The California Endowment. Please note we will not be releasing a Special Program RFA due to the lack of funding. Registration: Open now RFA release: June 30, 2015 RFA deadline: July 30, 2015 4 weeks total time to complete and submit your application Maximum funding request is $51,615.00 per resident Maximum number of residents: Four (4) 7 Family Medicine Overview

8. 8 If you’re a new applicant register now If you’re a returning applicant that’s forgotten their password ask to have your password reset now – don’t wait. Getting Started

9. Choose Song Brown only Enter in all required fields. Click SAVE, if there are no errors on the page you will receive a “Registration complete” message, SB staff must approve all users prior to moving forward. You may expect a maximum 24 hour turnaround time for approval

10. Enter username and password to begin password to begin

11. 1 1 RFA available - Capitation Messages regarding RFA will be here The number of applications you have started Show’s where in the process your app is

12. Click Apply Now

13. This is your application number

14. A complete application will contain all of these forms – Please note, the Program Structures Form has been removed from the RFA

15. The following changes were made to the Family Medicine Residency Program Capitation RFA by the Commission at the May 20-21, 2015 Policy Meeting. New items for the 2015 RFA

16. The order of the questions has changed and question 9 from the previous RFA, “how many residents are currently being supported by Song- Brown” has been removed. The question about “required number of hours that must be spent in areas of unmet need” has been removed.

17. Added question: What components of the training program are designed for medically underserved multi-cultural communities, lower socioeconomic neighborhoods or rural communities? Changes made to the evaluation criteria: 0 points - the program's current or proposed curriculum does not specifically address underserved communities 4 points - the program's current or proposed curriculum specifically addresses underserved communities 1 point for each example of a continuity clinic or required rotation in an underserved area in each year of the program. Maximum of 4 points allowed. Changed question: Describe the program's approach and associated activities you use to encourage graduates to practice in areas of unmet need. Changes made to the evaluation criteria: Describe the program's approach and associated activities used to encourage graduates to practice in areas of unmet need. 0 points - no mention 2 points - structured counseling program in place 1 point for each example cited up to 3 points

18. Changes made to the evaluation criteria only: Explain the program strategies developed to identify, recruit and admit residents, who possess characteristics which would suggest a pre-disposition to practice in areas of unmet need 0 points - no mention 2 points - program shows interest in recruiting residents speaking a second language 2 points - program shows interest in recruiting students coming from an underserved community 2 points - program shows interest in recruiting students who have a professional commitment to practice in a medically underserved community in California (i.e. NHSC, Stephen M. Thompson Loan Repayment, SLRP) 1-2 points - program is engaged in clinics that contain student rotations in underserved areas and/or underserved populations 1-2 points - program is participating in pipeline program with underserved school and engages residents in that process Changes made to the evaluation criteria only: How does the program encourage residents to help recruit and mentor underrepresented minorities and/or underrepresented groups? 1 point - option for residents to collaborate with students (undergrad, medical students, or other health professional students) in health education programs, career fairs, etc. 2 points - program is actively engaged in a K-12 school highlighting community medicine at various levels. 2 points - program is actively engaged with an undergraduate program in a structured, comprehensive and longitudinal pipeline program with an emphasis on primary care.

19. UNDERREPRESENTED MINORITIES Current Residents are now broken out by each residency year. (PGY 1, PGY 2, and PGY 3)

20. Changes made to the evaluation criteria only: Does the residency program structure its training to encourage graduates to practice as a health care team that includes inter-disciplinary providers as evidenced by the application or letters from the disciplines? 0 points - no mention of either team training or PCMH 1 point - some team training in hospital or clinic settings as evidenced by the application or letters from the disciplines 1 point - regular focus on team training in all settings of care as evidenced by the application or letters from the disciplines 2 points - program is NCQA or The Joint Commission accredited as a PCMH at any level as evidenced by the application or letters from the accrediting bodies. Changes made to the evaluation criteria only: Does the program integrate different educational modalities into learning delivery models? Does the program use technology assisted tools or integrate health information technology into the training model? 0 points - no mention 1 point per example cited up to 3 points maximum

21. Added a required attachment for Capitation – New. All applicants who request Capitation – New funding on the program information page are required to attach a document explaining how Song-Brown funding will be used. Is this funding to support new residents or new activities?

22. Lessons Learned Please insert the correct Contract Organization Name, Contracts Officer Name, and contact information to ensure an accurate response for all grant agreements. We will now be doing all grant agreements through CalREACH and will have to push back applications for all corrections which will slowdown the process and possibly delay execution. To avoid this please verify with your Contracting Office that all information is correct prior to submission.

23. For Example… This was the Contracting name listed on the RFA when it was submitted. The program had the name changed to “Kaiser Foundation Hospital” once the grant agreements were sent to the program and contracting office. Please verify prior to submission to ensure there is no delay in executing your grant agreement.

24. 1 2 3 4 5 You must fill out a separate page for each graduate you input. On this page you have the following five choices: 1) If you are a new program and have no graduates to report for the period requested you click this check box and hit SAVE; 2) If you have graduates to report you will start with Section 1, click the SAVE button and use the add/edit feature to find the right practice site name, hit SAVE again and the address will populate for you; 3) If you have a graduate not practicing in California or with out a practice location you enter them using Section 2. Click unknown and provide the reason using the dropdown; 4) If you can’t locate your practice site using Section 1, type in the name and address in Section 3; and 5) If the practice site is a private medical office and can’t be located using Section 1, type in the name and address here.

25. 2 3 You must fill out a separate page for each training site you input. On this page you have the following three choices: 1) If you have training sites to report you will start with Section 1, click the SAVE button and use the add/edit feature to find the right practice site name, hit SAVE again and the address will populate for you; 2) If the training site your looking for isn’t in Section 1, type in the name and address here; 3) If the training site is a private medical office and can’t be located using Section 1, type in the name and address here. For each training site you must also provide the type of site Principal Secondary Continuity and the hours spent by residents at the site.

26. Are there any Questions? Comments? Concerns?

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28. STRATEGIC PLAN 2013-2015 28

29. 400 R Street, Sacramento, CA 95811 (916) 326-3600 | http://oshpd.ca.gov Healthcare Workforce Development Division 400 R Street, Suite 330, Sacramento, CA 95811 (916) 326-3700 | http://oshpd.ca.gov/hwdd Office of Statewide Health Planning and Development Robert P. David, Director Healthcare Workforce Development Division Lupe Alonzo-Diaz, Deputy Director State of California Edmund G. Brown Jr., Governor California Health and Human Services Agency Diana S. Dooley, Secretary 29