1. Software Licensing at UC Davis Information Resources Department Debbie Castanon, SLC Pat Kava, Client Services Manager Summer 2000

2. Software Licensing Overview Terminology Why bother? Software licensing in the UC system Issues

3. SLC Terminology Site License –The misused term Volume Purchase Agreement –Many different shades and most prevalent type of purchase

4. Why Bother? Legal requirements and penalties Reduced software costs Standardized training possible “Centralized” software deployment Common desktop environment Controlled support costs Increased productivity

5. Software Licensing In The UC System Three levels: –System-wide –Campus-wide –Departmental

6. UC Level Advisory Group on Technology Acquisition Support (TAS) –Representatives from each campus, the Berkeley and Livermore Labs, and UCOP –Monthly conference call –Annual presentation at UC Computer Services Conference (UCCSC): Pause for a commercial

7. Software Licensing at UCD Central licensing unit established 1995 Over 60 licenses currently administered Software License Coordination (SLC) unit –Debbie Castanon, Coordinator –The SLC Team –Responsibilities

8. SLC Operations Potential software agreements –Software research and evaluation –Campus community input –UCOP agreements Current Software Agreements –Listed on http://slc.ucdavis.edu

9. SLC Operations, Cont. Determining distribution method –The contract –The software –The user

10. Software Distribution –CD ROM jukebox –SLC web download site –http://software.ucdavis.edu –Media check out –UCD Bookstore Computer Shop - Personal Purchase –Direct from the vendors

11. SLC Communications What: –New agreement and renewal status –Software availability –Distribution information Communicated via: –SoftInfo electronic newsletter –Tsp-share and site-licenses email lists –SLC web site - http://slc.ucdavis.edu –IT Times and Aggie articles

12. Departmental Licenses Usually for specialized software Negotiated directly with the vendor Often collaborate with SLC for distribution

13. Licensing Issues Standardization vs. competition Contract length Impact of student computer ownership expectation Involving and communicating with campus How to satisfy unmet UCD licensing needs

14. Software Licensing at UC Davis Information Resources Department Debbie Castanon, SLC Pat Kava, Client Services Manager Summer 2000