1. Auxiliary Fund Training March 3, 2015

2. 2 © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential. Agenda TopicTiming Current vs. Future Budgeting Process45 minutes Introduction to Hyperion Planning75 minutes Hyperion Planning at WSU 15 Minute Break WSU End User Task Lists: Auxiliary Fund Budget Process60 minutes Lunch Working with Data Forms30 minutes Introduction to Financial Reports30 minutes 15 Minute Break Smart View90 minutes Support Discussion15 minutes Q&A15 minutes

3. WSU 2015-2016 Budgeting Process © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

4. 4 2015-2016 Budget Process Current Process Budget Development: Excel Spreadsheet Permanent Entries Downloads: Not Applicable FTE Count: Fund/Salary Account Budget Pool Pool Budget Account Codes: Posting - One revenue and opening expenses Budget Load: Usage of Excel spreadsheet with data entry by index and account budget pool within one Fund Code Reconciliation: Extract to Excel from Access of Money Page Detail Future Process Budget Development: Hyperion Planning Permanent Entries Downloads: Cognos Reports extract data FTE Count: Entity (Organization/Fund/Program)/Salary Account Budget Pool. Ability to add and reduce. Pool Budget Account Codes: Additional revenue account budget pools. Revised salary account budget pools to reflect data entry. Budget Load: Usage of Planning Forms with data entry by entity and account budget pool Reconciliation: Hyperion Financial reports and Smart View © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

5. 5 2015-2016 Budget Process Time PeriodWork ActivityDependency April 20Hyperion open for SCD to enter Budgets March Close in Banner is complete; Metadata and Data is loaded to Hyperion April 30Last Day to correct Permanent Budget Adjustments in Banner May 12All Original Budget data from Banner is viewable in Hyperion April Close in Banner complete; Metadata and Data is loaded to Hyperion. May 15 May 19 Auxiliary budgets due to OBPA SCD budgets in Hyperion are due May 20Budget Office begins analysis and compilation of Budget Book June 16Completion of Budget Book June 26Board of Governors Meeting – Approve Budget © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

6. Introduction to Hyperion

7. 7 Introduction to Hyperion Planning Hyperion Planning is a web-based planning solution that drives collaborative, event-based operational planning processes throughout the organization for a wide range of financial and operational needs. –Planning is an all-in-one tool for the end-to-end and closed-loop planning process that drives continuous business improvement. The Hyperion Planning application does not replace the Cognos tool in the WSU budgeting process. Cognos will continue to be used for reporting against Banner data directly. Planning provides the ability for all front-line managers to communicate the appropriate course of action to take and allows the budget holders to collaborate so that the planning process is streamlined and efficient. © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

8. 8 Introduction to Hyperion Planning Benefits of Hyperion Planning: Web based planning solution Centralized More collaborative Simple input forms and standardized reports Ad hoc ability when using Smart View application to retrieve data Security built in Ability to go from top down to bottom up © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

9. 9 Introduction to Hyperion Terminology TermDescription Outline The representation of the relationships among the members in the database Dimension A perspective on the data being analyzed Member Discrete component making up a dimension Attribute Dimension Dimension tagged as an attribute that helps describe another dimension © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

10. 10 Introduction to Hyperion Terminology © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential. TermDescription DimensionThe top most members of an outline ParentA member that has at least one child below it ChildA member that has a parent immediately above it Sibling A child member at the same branch level as another child member with the same parent AncestorAny member in a branch above a member DescendantsAny member below a parent

11. 11 Introduction to Hyperion Terminology © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential. TermDefinition Generation The root member is Generation 1. When referring to generations, the structure begins at the root, moves to the branches and ends with the leaf nodes. Generations move from the root toward the leaf node Leaf Members that have no children Generation 2 Generation 3 Generation 4 Generation 5 Generation 1

12. 12 Introduction to Hyperion Terminology © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

13. 13 Components of WSU’s Hyperion Planning The following Hyperion products are included in WSU’s Planning Environment: Hyperion Workspace Hyperion Essbase Database Hyperion Financial Reporting Hyperion Smart View for Office © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

14. 14 Hyperion Workspace Workspace provides a single business performance management interface that enables users to access the Planning Web Client and Hyperion Financial reports. © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

15. 15 Setting User Preferences © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

16. Hyperion Planning at WSU

17. 17 WSUPLN Dimensions WSU Dimensions Account Period Years Scenario Version Entity © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

18. 18 Account The Account dimension consists of: Statistical Financial Accounts Budget Pool Input Financial Alternate Accounts © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

19. 19 Period The Period dimension relates to the Months that comprise WSU’s fiscal year (October – September). This dimension allows for Year-to-Date and Quarter-to-Date analysis © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

20. 20 Years Fiscal Years start in FY12 and continues through to FY21. Historical data has been loaded to the WSUPLN plan type starting with 2012. © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

21. 21 Scenario The Scenario dimension is used to describe the type of data being used. Scenarios that end users use include: Final Budget –Starting Point Permanent Budget –Budget Programs Reduction Adjustment Initiatives Reallocation Final_FTE_Budget –FTE_Budget –FTE_Adjustment –FTE_Restatement © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

22. 22 Version The Version dimension is used to separate different “snapshots” of the annual plan and budget. Actual and finalized annual plan numbers are stored in the Final version and are not available for editing without Administrator intervention. Working version is used to create a draft of the annual plan and is the primary version used for updates to the Budget by end users. BudgetOffice version is the primary version used for updates to the Budget by Budget Office users. © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

23. 23 Entity The Entity dimension is a hierarchical representation of WSU entities. The entity dimension is a concatenation of Org, Fund and Prog, similar to indexing in Banner. The primary hierarchy represents the Organization. Attribute dimensions will be defined later. Each entity is tagged for Fund and Prog reporting © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

24. 24 Browser Settings Users MUST use Mozilla Firefox in order to open the Hyperion Planning application –The Mozilla Firefox XUL add- on must be installed on Firefox and the URL for the Hyperion Planning must be added to the Domains with remote XUL Permissions list If users are experiencing problems opening the Planning application in Mozilla Firefox, they should contact their Technical Administrator © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

25. 25 © 2014 Huron Consulting Group. All rights reserved. Proprietary & Confidential. Exercise Exercise 1: Navigation to Task List Log into Hyperion Planning Navigate to Budget – OPBA Task List

26. 15 Minute Break

27. WSU End User Task Lists

28. 28 User Responsibilities Reduction Targets – top level dollar amounts to reduce the budget – The OBPA will provide users with the reduction targets at the SCD Cell Comments – Reduction – Cross Entity Reallocation – Labor reduction Must include the position number except for Graduate Assistants, Part-time faculty, and Student Assistants Excel Files – Input checklist for data entry Financial Reports – Select an Entity © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

29. 29 WSU End User Task Lists Tasks 1.0 – 3.0: Utilize other programs outside of the Hyperion Suite. Please refer to the Budget Representative if you have questions about how to use these applications. © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

30. 30 Task Lists – General Fund © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

31. 31 Task Lists – Auxiliary Fund © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

32. 32 5.1 Review Next Year’s Budget Starting Point Opens a form Review next year’s budget starting point for the auxiliary fund – Starting Point Permanent Budget is the summary of: CY Original Budget Technical CY Adj Compensation CY Adj Task Lists – Auxiliary Fund © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

33. 33 Task Lists – Auxiliary Fund 5.2 Budget Data Entry and FTE Preparation Worksheet (Optional) Opens an Excel document Document is used to manipulate numbers to determine best fit prior to data entry into the form for the auxiliary fund Users must navigate to entity in the form © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

34. 34 Task Lists – Auxiliary Fund 5.3.1 Enter Next Year’s Budget Opens a form Enter data in Reduction, Adjustment, and Reallocation for the Auxiliary Fund – Reduction : reduction of the budget should be entered as a negative value – Adjustment : changes to previous year’s budget allocations which will include permanent transfer between SCD – Initiatives : approved new program changes that will be entered by OBPA – Reallocation : changes between account codes and across entities within their school/college/division and should net to zero © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

35. 35 Task Lists – Auxiliary Fund 5.3.2 Review Next Year’s Budget Opens a form Review next year’s auxiliary fund © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

36. 36 Task Lists – Auxiliary Fund 5.4 Enter FTE Opens a form Enter FTE data for the Auxiliary Fund © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

37. 37 Task Lists – Auxiliary Fund © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

38. 38 Task Lists – Auxiliary Fund 5.5.1 Review Budget Entries Opens a financial report Review the Operational Auxiliary Budget entries Users are prompted to select an entity prior to report opening © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

39. 39 Task Lists – Auxiliary Fund 5.5.2 Review FTE Entries Opens a financial report Review the Auxiliary Fund FTE entries Users are prompted to select an entity prior to report opening © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

40. 40 Task Lists – Auxiliary Fund 5.5.3 Budget and FTE Summary Opens a financial report Review the Auxiliary Fund FTE budget summary Users are prompted to select an entity prior to report opening © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

41. 41 Task Lists – Auxiliary Fund 5.5.4 Budget Detail Opens a financial report Review the Auxiliary Fund FTE details Users are prompted to select an entity prior to report opening © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

42. 42 Task Lists – Auxiliary Fund 5.6.1 Budget and FTE Summary by Fund Opens a financial report Review the current year budget, actual, and balance information for the auxiliary fund Users are prompted to select an entity prior to report opening © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

43. Lunch Break

44. Working with Data Forms

45. 45 Form Composition © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

46. 46 Supporting Detail Document Attachments Instructions Open in Smart View Form Designer New Ad Hoc Grid Analyze Data Form Toolbar Return to Planning Homepage Create a New Document Open a Document Explore Save Refresh Print Adjust Comment Lock/Unlock Cells © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

47. 47 Right-click Menu © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

48. 48 Page Members The page axis lets users set up combinations of members that may span dimensions allowing users to work with data in smaller, logical views. Each item on the page axis can have members selected from one or multiple dimensions. Users see only members to which they have access. Users specify any number of page drop down lists, and select members using relationship functions or attributes. Users can then switch among member sets to work with by selecting them from the page axis. © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

49. 49 Data Form Cell Colors White : default; data can be entered into these cells Yellow : ”dirty” cells, whose values changed but are not yet saved Light blue/Gray : read-only cells © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

50. 50 Data Entry Typing values in cells Copy and Paste data © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

51. 51 Adjusting Cells Adjust by a Percentage Adjust using a Mathematical Operator © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

52. 52 Adjusting by a Percentage Adjusting data by a percentage allows users to increase or decrease the cell value or a range of cells by a percentage. The Adjust Data feature can be accessed via: Edit menu Adjust icon on the Planning toolbar © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

53. 53 Adjusting using Mathematical Operator +Addition /Division %Percentage *Multiplication +-Subtraction Previously entered numbers can be adjusted by typing in mathematical operators into the cell. © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

54. 54 Adding Cell Comments Planners can also add supplemental cell information to explain to budget reviewers the assumptions they have made while developing the plan Comments must be added for the following situations: –Reduction –Cross Entity Reallocation All labor reduction requires a position number except: –Grad Assistants, part-time employees and student assistants © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

55. 55 Saving and Refreshing Data Save: data entered updated in the new budget data Refresh : clears changes that were not saved and ensures that the most current data is displayed © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

56. 56 © 2014 Huron Consulting Group. All rights reserved. Proprietary & Confidential. Exercise Exercise 2: Adjusting Data in a Data Form Open a form from the task list and change page members Enter data in a form Copy and paste data Increase and decrease data values Add a comment to a cell Submit data Attach a document to a cell

57. Introduction to Hyperion Financial Reports

58. 58 Introduction to Hyperion Financial Reporting Reports Financial Reports are developed by Administrators and can be accessed in the Hyperion Planning Task Lists. Financial Reports utilize data from Planning and display a report based on specifications. © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

59. 59 Introduction to Hyperion Financial Reporting Reports Currently, the financial reports in the task list are set up so that users have to select an Entity prior to viewing the report. The selection made will adjust the report to display only data related to the selected Entity. © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

60. 60 Introduction to Hyperion Financial Reporting Reports © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

61. 61 Exercise Exercise 3: Financial Report Open a financial report from the task list and select an entity Change the page of a financial report © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

62. 15 Minute Break

63. Smart View © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

64. 64 Smart View Ribbon Start: opens the Smart View Panel where the user can add, edit and delete data source connections Edit: allows users to undo and redo ad hoc functions, copy and paste data points, and create and manage functions using Function builder Data: allows users to refresh data in the current spreadsheet or the entire workbook General: provides access to the Options dialog box, Smart View Help, and, Sheet Information © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

65. 65 Connecting to Essbase First time connecting to Essbase Connecting to Essbase © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

66. 66 © 2014 Huron Consulting Group. All rights reserved. Proprietary & Confidential. Exercise Exercise 4: Setting up a Smart View Connection Set the Smart View Connection URL

67. 67 Ad Hoc Analysis Ad Hoc Analysis: allows users to select the data values and set restrictions or guidelines on the information that is being analyzed. It is often used as a tool to explore data Enables users to view data for specific dimensions from the data source without writing spreadsheet functions © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

68. 68 Aliases Aliases are alternate names for database member names Aliases are stored in alias tables as part of a database. Dimensions can be associated with multiple alias tables. Users can select an alias table for the current worksheet or for a connection –If more than one alias table is created for a dimension, users can select the alias table to display © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

69. 69 Point of View The Point of View (POV) bar displays members not defined in the grid. By changing the POV, users can dynamically change what data displays and calculates. © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

70. 70 Refresh There are multiple ways to refresh the grid: Click the Refresh button in the Essbase Ribbon Click Refresh on the POV toolbar Double-click on a blank cell in the worksheet © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

71. 71 © 2014 Huron Consulting Group. All rights reserved. Proprietary & Confidential. Exercise Exercise 5: Smart View Ad Hoc Grid Create an Ad Hoc Grid Change the Alias Table Change the POV Refresh the Grid

72. 72 Zoom Smart View allows for zooming in on a member in a grid to display data for their children and descendants By default, using Zoom In zooms in to the children of the selected member –Within the Essbase Smart View options, users can also set the default zoom function © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

73. 73 Pivoting Users can pivot a dimension between rows and columns, if there are two or more dimensions in the row or column that contains the dimension the user wants to pivot Users can also pivot a member; if users do so, the other member in its group is also pivoted © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

74. 74 Keep Only and Remove Only Users can keep or remove members and their associated data from the grid as follows: To keep only the currently selected members, select the member cells to keep. From the Essbase or Planning ribbon, click Keep Only. All other members in the dimension are removed. To remove only certain members, select the cells to be removed. From the Essbase or Planning ribbon, click Remove Only. © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

75. 75 Query Designer Query Designer is used to create report layouts and select members to match user specifications. Query Designer is much like ad hoc analysis, but includes extra functionality that can be useful. With Query Designer, users can: Design queries from default reports Extract queries from existing reports Share queries with other users © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

76. 76 © 2014 Huron Consulting Group. All rights reserved. Proprietary & Confidential. Exercise Exercise 6: Smart View Ad Hoc Functionality Create a free form grid Zoom in and out of members Pivot members Keep and remove members from the grid

77. 77 Formatting Ad Hoc Grids Smart View Formatting Consists of selections made in the Cell Styles and Formatting pages of the Options dialog box Excel Formatting User’s formatting selections, including conditional formatting, are applied and retained on the grid when refresh or ad hoc operations are performed Preferable for highly formatted reports, and users must use Excel formatting for data sources whose application-specific colors are not supported by the Excel color palate © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

78. 78 Cascade Reports Users can create separate reports for any or all members of one dimension in a report based on an ad hoc grid. These reports are cascaded across the worksheets or Excel workbooks © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

79. 79 © 2014 Huron Consulting Group. All rights reserved. Proprietary & Confidential. Exercise Exercise 7: Smart View Ad Hoc Additional Functionality Create a query using query designer Format an ad hoc grid Create a cascade report

80. 80 Support Discussion Firefox or Smart View installation Technical Administrator Hyperion Planning Technical Susan Qi – Access ID al8527 Budget Process Budget Office Representative © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.

81. 81 Questions © 2015 Huron Consulting Group. All rights reserved. Proprietary & Confidential.