2. W rking with W rds Word Processing and Digital Publishing o o 5

3.  2001 Prentice Hall5.2 Chapter Outline The Word Processing Process The Wordsmith’s Toolbox The Desktop Publishing Story Tomorrow’s Word Tools “ This newfangled writing machine has several virtues…” Mark Twain

4.  2001 Prentice Hall5.3 The Word Processing Process –Entering text –Editing text –Formatting text and document layout What does it include?

5.  2001 Prentice Hall5.4 Entering Text Entering text is similar to using a typewriter Our life is frittered away by detail. An honest man has hardly need to count more than his ten fingers You must save your work periodically or you may lose it “I … cannot imagine now that I ever wrote with a typewriter.” Arthur C. Clarke

6.  2001 Prentice Hall5.5 Editing Text Editing is the process of rewriting and refining a document Text can be deleted, inserted, moved, copied, and searched

7.  2001 Prentice Hall5.6 Formatting Text Text formatting commands allow you to change the look of the document. You can change the format of: –Characters and lines –Paragraphs –Entire documents WYSIWYG “what you see is what you get”

8.  2001 Prentice Hall5.7 Formatting Characters Character size is measured in points, with one point equal to 1/72 inch. A 20 pts A 40 pts 80 pts 120 pts 200 pts A A A

9.  2001 Prentice Hall5.8 Formatting Characters A font is a size and style of typeface such as:

10.  2001 Prentice Hall5.9 Arial Formatting Characters Serif Fonts are embellished with fine lines at the ends of the main strokes like these fonts: Sans-serif Fonts have plain, clean lines like these:

11.  2001 Prentice Hall5.10 Formatting Paragraphs Justification allows you to adjust the left/right margins in four different formats.

12.  2001 Prentice Hall5.11 Formatting the Document –Style sheets –Headers, footers, margins –Multicolumn tables –Inserting multi-media –Footnoting and hyphenation –Corrections features –HTML conversion Changing the document formats include:

13.  2001 Prentice Hall5.12 The Wordsmith’s Toolbox Outliners and Idea Processors Synonym Finders Digital References Spelling Checkers Grammar and Style Checkers Form Letter Generators Word Processing enhanced features include:

14.  2001 Prentice Hall5.13 Outliners and Idea Processors - Arranging information into levels - Rearranging ideas Outliners/Idea processors are effective when: - Hiding and revealing levels of detail - Used by visual thinkers

15.  2001 Prentice Hall5.14 Synonym Finders The thesaurus is an invaluable tool for finding just the right word. Synonyms and Antonyms can be found in the thesaurus.

16.  2001 Prentice Hall5.15 Digital References Digital references locate information very quickly. Writers rely on dictionaries, quotation books, encyclopedias, atlases, almanacs, and other references.

17.  2001 Prentice Hall5.16 Spelling Checkers Spell Checker flags words that do not match words in their dictionary. “It’s a darn poor mind that can only think of one way to spell a word.” Andrew Jackson

18.  2001 Prentice Hall5.17 Grammar and Style Checkers Grammar-and-style checking software analyzes each word in context, and offers suggestions for common grammatical errors and stylistic foibles.

19.  2001 Prentice Hall5.18 Form Letters  Enter names in a database  Create a form letter  Merge the two together Mail merge allows word processors to produce personalized letters and labels.

20.  2001 Prentice Hall5.19 Collaborative Writing Tools Groupware is software designed to be used by a workgroup. –It often allows documents to be shared –It can keep track of a document’s history and editing changes –The ‘owner’ of the document controls the final document changes

21.  2001 Prentice Hall5.20 The Desktop Publishing Story –Writing text –Editing text –Producing drawings and other graphics –Designing a basic format Desktop publishing includes:

22.  2001 Prentice Hall5.21 What Is Desktop Publishing? –Arranging text and graphics on pages –Typesetting and printing pages –Binding pages into a finished publication. Desktop publishing includes:

23.  2001 Prentice Hall5.22 Desktop Publishing Tools Scanner Some of the desktop publishing tools include: Software such as: –QuarkXpress –PageMaker –Adobe InDesign High resolution printer

24.  2001 Prentice Hall5.23 Tomorrow’s Word Tools: Web Publishing –Electronic mail now outnumbers post office deliveries of letters –CD-ROM encyclopedias outsell their paper counterparts –The Internet offers mass publishing possibilities Although printed material may not go away any time soon, consider this:

25.  2001 Prentice Hall5.24 Electronic Books Students will download textbooks rather than carry them from the bookstore Updates will come via the Internet Recent technology encourages the future of electronic books:

26.  2001 Prentice Hall5.25 Electronic Dictation and Intelligent Word Processing Intelligent word processors use artificial intelligence to assist the user in creating, editing, and finalizing a document. Speech-recognition software uses your voice to input words into a word processor. This software has improved, but still has weaknesses.