1. Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Integrating Word, Excel, and Access

2. Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Objectives Integrate data among Word, Excel, and AccessIntegrate data among Word, Excel, and Access Import an Excel worksheet into AccessImport an Excel worksheet into Access Copy a Word table to AccessCopy a Word table to Access Link an Access table to Excel and WordLink an Access table to Excel and Word Link an Access table to WordLink an Access table to Word

3. Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Unit Introduction Typical business to-do list:Typical business to-do list: Create sales chartsCreate sales charts Order new productsOrder new products Complete purchase ordersComplete purchase orders Produce proposals for new contractsProduce proposals for new contracts Using integration to perform tasksUsing integration to perform tasks Build Access database to store recordsBuild Access database to store records Link Access database to Excel workbookLink Access database to Excel workbook Also link Access database to Word reportAlso link Access database to Word report

4. Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Integrating Data Among Word, Excel, and Access Integrating data from three programsIntegrating data from three programs Enter data into an Access databaseEnter data into an Access database Make calculations using data in ExcelMake calculations using data in Excel Link Word report to Excel data and tableLink Word report to Excel data and table Importing Excel worksheet into AccessImporting Excel worksheet into Access Enter data into table directly or via importEnter data into table directly or via import Access import tool: Get External DataAccess import tool: Get External Data

5. Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Integrating Data Among Word, Excel, and Access Copying a Word table into AccessCopying a Word table into Access Copy and paste into new or existing tableCopy and paste into new or existing table Linking Access table to Excel and WordLinking Access table to Excel and Word Keep data current in all three applicationsKeep data current in all three applications Use Copy and Paste Special commandsUse Copy and Paste Special commands Linking an Access table to WordLinking an Access table to Word You can reformat the linked table in WordYou can reformat the linked table in Word

6. Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Integrating Data Among Word, Excel, and Access Excel data imported to an Access tableExcel data imported to an Access table Excel data Excel data imported to Access and named Tours table Field Name changed from Participants to Guests during the import process

7. Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Integrating Data Among Word, Excel, and Access Word report linked to Excel and AccessWord report linked to Excel and Access Table copied from Access and pasted as a link Table linked to Excel and to Access

8. Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Importing an Excel Worksheet into Access Ways to import Excel data to AccessWays to import Excel data to Access Import Excel data into new Access tableImport Excel data into new Access table Append Excel data to an existing tableAppend Excel data to an existing table How to import Excel data into AccessHow to import Excel data into Access Click the Get External Data tab in AccessClick the Get External Data tab in Access Click Excel button in the Import GroupClick Excel button in the Import Group Navigate to Excel file and select an optionNavigate to Excel file and select an option Follow Import Spreadsheet WizardFollow Import Spreadsheet Wizard

9. Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Importing an Excel Worksheet into Access Options in Get External Data dialog boxOptions in Get External Data dialog box The file path will be different on your computer

10. Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Importing an Excel Worksheet into Access Changing field names in imported tableChanging field names in imported table Guests entered in the Field Name box Field name changes in column heading

11. Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Importing an Excel Worksheet into Access Excel table imported to AccessExcel table imported to Access

12. Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Copying a Word Table to Access Copy table in Word, Paste in AccessCopy table in Word, Paste in Access Pasted Word table is not linkedPasted Word table is not linked Changes in one table do not affect otherChanges in one table do not affect other Two methods for adding Word tableTwo methods for adding Word table Paste table into new, blank Access tablePaste table into new, blank Access table Paste table into existing Access tablePaste table into existing Access table Rule for pasting into existing tableRule for pasting into existing table Tables to have same number of recordsTables to have same number of records

13. Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Copying a Word Table to Access Selecting the location for copied dataSelecting the location for copied data Add New Field selected

14. Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Linking an Access Table to Excel and Word Benefits of linking three programs:Benefits of linking three programs: Use each program’s strengthsUse each program’s strengths Reduce amount of data entryReduce amount of data entry Use Copy and Paste Special toolsUse Copy and Paste Special tools Step 1: link Access table to Excel fileStep 1: link Access table to Excel file Step 2: link Excel data to Word fileStep 2: link Excel data to Word file Effects of changing table in AccessEffects of changing table in Access Data in Excel and Word will also changeData in Excel and Word will also change

15. Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Linking an Access Table to Excel and Word Copied data formatted in ExcelCopied data formatted in Excel Accounting Number Format

16. Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Linking an Access Table to Excel and Word Excel data pasted into WordExcel data pasted into Word Linked table

17. Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Linking an Access Table to Word Use Copy and Paste Special toolsUse Copy and Paste Special tools Effect of updating Access tableEffect of updating Access table Linked table in Word also updatedLinked table in Word also updated Reason for excluding Excel linkReason for excluding Excel link Excel-type calculations are not neededExcel-type calculations are not needed Pasted table can be formatted in WordPasted table can be formatted in Word Rule for enabling content in linked filesRule for enabling content in linked files Open linked files in order of creationOpen linked files in order of creation

18. Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Linking an Access Table to Word Completed Word reportCompleted Word report Burns changed to Abrams Revenue updated to $75,000

19. Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Summary Edits to Access data are reflected in linked Excel or Word dataEdits to Access data are reflected in linked Excel or Word data Get External Data: Access import toolGet External Data: Access import tool Import Spreadsheet Wizard: adapts Excel data to an Access tableImport Spreadsheet Wizard: adapts Excel data to an Access table A Word table is pasted into an Access table without linksA Word table is pasted into an Access table without links Link Word, Access, and Excel data to utilize each program’s strengthsLink Word, Access, and Excel data to utilize each program’s strengths