1. The Data Distribution Portal (DDP)
CalREDIE Local User Call
MINI-REFRESHER TRAINING
10 June 2015

2. Data Distribution Portal
What is it…?
Data Distribution Portal
(DDP)
Labs
ELR
CalREDIE TB
Data Warehouse
Physicians
CMR PP
UDF
DCDC
The Data Distribution Portal (DDP) is the CalREDIE user’s access into the Data Warehouse where CalREDIE data is stored. Every night, the Data Warehouse is populated with all current CalREDIE data that has been entered or edited in the system from the previous day.
LHJs
App
Population

3. …and why should I use it? Efficient Easy-to-use Fast! “Big box” store
There are several advantages of the DDP.
It is an efficient way to access data in CalREDIE as it allows users to access CalREDIE information OUTSIDE of the CalREDIE application.
It can be easier to use than the CalREDIE application options for downloading data.
It’s fast. The DDP allows even large datasets to be downloaded very quickly, and in a format that can be imported into a wide variety of analysis programs.
There is a LOT of data in there

4. What’s in it? System tab data Patient tab Case Investigation tab
ELR data System contact data
User Defined Form tab data (CRF-level)
Clinical tab Epi tab
Lab tab EFC forms
Outbreak data
GI Foodborne GI Other/Unknown
Other/Unknown
Reports
ELR auto-import report
STD reports
The DDP provides access to system-level exports for all disease conditions tracked in CalREDIE, as well as exports of data from the User Defined Form tabs.
Outbreak data for three OB conditions.
The DDP also has several reports including the Electronic Lab Report (ELR) Auto Import Report which provides information about ELRs which have been received and automatically imported into CalREDIE; as well as several STD reports including the STD Field Record Report, Syphilis Summary Report, Open Field Records, Open Interview Records, and Early Syphilis Missing Interview Records, Early Syphilis Cases Awaiting State Review and Congenital Syphilis Issues Report.

5. How do I get to it?
Accessing the DDP by logging in using an ‘active’ CalREDIE username and password. If you do not already have a DDP account, call or the CalREDIE Help Desk and they can set one up. If you have to have an account set up for you, it takes overnight for new accounts to activate.
**image of login page for the DDP

6. DDP introductory screen
How does it work?
After entering username and password you see this screen. Access to the DDP is based on user group settings as established by user’s CalREDIE account and LHD.
Click on the “Extracts” icon…NEXT SLIDE
DDP introductory screen

7. DDP Data Extracts options
How does it work?
And user can then create either an export of system tab (CMR) data, UDF (CRF-level) data or Outbreak Extracts.
All system tab, UDF and Outbreak Data exports are generated as .tsv files which can be imported into your favorite program for statistical analysis (Excel, SAS, etc.)
Click BEGIN button under System Tab Exports to create one of 5 different types of exports…NEXT SLIDE
DDP Data Extracts options

8. Ddp system tab exPORTS

9. Exporting System Tab data
(review the 5 types of exports)
Export ALL incidents for a specific disease grouping(s) for a particular date range. Choose from a variety of date types (e.g. date incident was created in CalREDIE, disease onset date, CalREDIE “episode” date, disease diagnosis date or the date the incident was received)
Export information for one particular disease incident – need to already know the Incident ID and can export JUST that incident. No date range is necessary to enter for this choice.
Export of ALL incidents for a specific disease for a given date range
Export of all system contact data for a specific disease for a given date range
Export of all system lab data (the ELR data) for a specific disease for a given date range
“System Tab” data extract options

10. Exporting System Tab data
For the Export ALL disease grouping incidents option, user can choose from a variety of date types (e.g. date incident was created in CalREDIE, disease onset date, CalREDIE “episode” date, disease diagnosis date or the date the incident was received) and enter the range. After clicking the ‘Create’ button, once the data set is created, user gets pop-up message at the bottom of the screen that file has been created successfully. User can either open the file created or save it to a file location.
System Tab: Export all Disease Grouping Incidents

11. Exporting System Tab data
For the Export one Disease Grouping incident, need to know the specific disease and incident ID for the case of interest. No date range is necessary to enter for this choice
System Tab: Export one Disease Grouping Incident

12. Exporting System Tab data
For the Export all Disease Grouping Incidents per selected disease, System Contacts Extract and System Lab Extract - select a specific disease, date type and date range for the export.
System Tab: Export all Disease Grouping Incidents per selected disease, System Contacts Extract and
System Lab Extract

13. Ddp udf exports

14. DDP Data Extracts options
Exporting UDF data
For UDF (CRF-level) data exports, there is only 1 type of export. From this screen click BEGIN under “Complete UDF Data Exports”
DDP Data Extracts options

15. Exporting UDF data UDF data extracts
Then select disease grouping for the UDF export. User will only see allowed disease groupings.
UDF data extracts

16. Exporting UDF data UDF data extracts
User can select the disease of interest from the drop down menu, select the type of date for the export and then enter the date ranges. Click “begin” and the export is created and you can open it or save it as needed.
UDF data extracts

17. Ddp outbreak exports

18. Exporting Outbreak data
To get to the OB data, select Outbreak Extracts from the drop down menu in the side bar located under Extracts  Outbreak Extracts. The OB extracts currently available are for GI Foodborne OBs, GI Other/Unknown OBs and Unknown/Other Obs. Clicking on OB Extracts brings you to this screen…NEXT SLIDE
DDP Data Extracts options

19. Exporting Outbreak data
…user can select the outbreak of interest from the drop down menu, select the type of date and then enter the date ranges. Click “begin” and the export is created and you can open it or save it as needed.
Outbreak Data Extracts options

20. Ddp rEPORTS

21. Exporting Report data Report options
There are several types of reports available in the DDP; including the ELR Auto Import Report and several STD reports. To generate a report, select the report of interest and click begin.
Report options

22. Exporting Report data ELR Auto Import Report
The ELR Auto Import Report provides information about electronic laboratory reports which have been received and automatically imported into CalREDIE. Although many disease conditions may appear in the drop down menu, reports will only be generated for disease conditions which are part of the auto-import/auto-processed group in CalREDIE including chlamydia, gonorrhea, chronic Hep B and C, giardiasis, campylobacteriosis and coccidioidomycosis.
To create an ELR Auto Import report, enter the disease type, Date Start and Date End for the dates the lab result was auto inserted into CalREDIE, and the gender and age parameters for the report. Click BEGIN and…NEXT SLIDE
ELR Auto Import Report

23. ELR Auto Import Report results
Exporting Report data
The results of the ELR Auto Import Report will appear at the bottom of the DDP screen. The report can also be exported by selecting a format (such as PDF, Excel or Word – additional formats are available) from the drop down menu and clicking “Export”. After report is generated, open it or save the report as needed.
ELR Auto Import Report results

24. Exporting Report data 2014 December CREST 2014 May CREST
2014 April CREST
2014 January CREST
There are several STD reports available in the DDP. In general, the STD reports work similarly to the ELR Auto Import Report just demonstrated. However, for more information and instruction on the specific STD reports, please visit the STD Branch’s CalREDIE Resources page. Several CREST Calls have focused on the STD reports available in the DDP.

25. Ddp FUTURe

26. What can I expect in the future?
Phase 1
Remaining UDFs
Form changes
There are 2 phases for the future of the DDP:
Phase I is to continue to generate exports for the few remaining UDFs not currently available in the DDP, as well as updating exports to reflect form changes that have gone into effect.

27. What can I expect in the future?
PHASE II:
Data Distribution Portal (DDP)
Labs
ELR
CalREDIE TB
Data Warehouse
Physicians
CMR PP
UDF
DCDC
LHJs
App
Population
The 2nd phase involves the possible incorporation of Data from LHDs and programs not currently using CalREDIE
EDEJs and programs
SFT
Ad hoc
(Historic data?)

28. What if I want to know more?
Local User Call
CalREDIE Newsletter
CalREDIE Help/CalREDIE Help Desk
Monthly CalREDIE Local User Calls provide an update on the DDP – new conditions, reports or features available and also solicit suggestions about ways to improve user experience with the DDP.