1. Information Systems Services SAP HR SuperUser Meeting 12 th October 2006

2. SAP HR SuperUser Meeting Welcome and Introductions: Chair: Mark Bulmer – Head of Information Systems Matthew Knight – Director of Human Resources Caroline Langham – HR Services Manager Tim Hunnybun – ISS Training Service Leader Sue Birch – SAP HR Business Analyst

3. SAP HR SuperUser Meeting Agenda: Welcome and Introductions – (MJB) HR Strategy – (MK) Central HR Fuctions – (CL) HR Projects: Delivered, current and future – (SB) SAP Training Update – (TH) The Role of a SAP SuperUser – (TH?) Open Discussion – (All) AOB Close

4. SAP HR SuperUser Meeting UNIVERSITY HR STRATEGY Effective people management -SRDS -Focus on basic processes Leadership capacity Reward and promotions Equality and diversity agenda Well being and health HR reporting and information

5. SAP HR SuperUser Meeting SYSTEMS IMPLICATIONS Data quality -Faculty control -Employee self service -Data clean up Basic HR procedures -SRDS (etc!) -Faculty management issues -Records management High quality, flexible reporting -School to council functionality -Trends and analysis -Open, professional and objective

6. CENTRAL HUMAN RESOURCES Recruitment Service Central HR Services (close links to Payroll Office) Pensions Office Human Resources CORPORATE SERVICES

7. Central HR Team What we do Crucial service to Staff/Faculties/Services relating to the creation, maintenance and development of staff employment contracts during the `life cycle’ of staff whilst at the University - advice and guidance - close liaison with Schools/Faculties/Services - appointments & changes to staff contracts - entering & updating data into SAP Human Resources CORPORATE SERVICES

8. Central HR Team - implementing changes to policies & procedures - close liaison with payroll - HR website & communication - supporting other activities (appointing panels) - management information and statistical returns Human Resources CORPORATE SERVICES

9. Central HR Team SAP Data All data relating to new appointments (up to gross) personal contractual payments costing HESA residence status & work permits Human Resources CORPORATE SERVICES

10. Changes to fte, costing, names, transfers, upgrading, maternity, paternity, adoption leave, multiple employments Monitoring & Liaison probation fixed term contracts work permits Organisation structure changes Regular updates increments pay revisions Human Resources CORPORATE SERVICES

11. Central HR Team SAP Developments work closely with SAP Team legislation (e.g. FTC, holidays) improvements to the system roll out ‘Patching’ other projects Human Resources CORPORATE SERVICES

12. Central HR Team HR Role in SAP Developments recommend changes test changes to the system assist with training support users out in faculties/services Human Resources CORPORATE SERVICES

13. Central HR Team Reporting, Management Information & Statistical Returns General reporting (Managers Desktop, ad-hoc query). Management reporting (HR Strategy, Key Performance Indicators) Statistical Returns (HESA, UCEA, benchmarking, earnings surveys etc. etc) Human Resources CORPORATE SERVICES