1. Professional Letter Writing
Writing Workshop

2. Define Your Purpose
Why am I writing this letter? What has transpired to make you want to write the letter?
What do I hope to get out of it?
What do you expect to get out of it?
What is the best way to achieve this?
What information do I need to provide?
Dates; previous attempts; advertisement details; addresses; names; references; account numbers

3. Purposes To inquire To apologize To confirm To request
To agree with request
To provide good or bad news
To enclose documentation

4. The First Paragraph
Introduce the subject matter and state your purpose

5. The Body of the Letter
One or more paragraphs clearly and logically creating the information for the reader
Focus on education; work experience, ability to work with others; interest in the field; interest in the company; responsibilities from previous positions

6. The Final Paragraph Rephrase your recommendation
Positive and unambiguous
Focus on appointment time or availability too

7. Tone Avoid jargon Use simple, short sentences
Be clear and to the point

8. Layout
Be clear and consistent

9. Closing
Sincerely
Faithfully
Best wishes
Best
Warmly