1. 1 Faculty Activity and Assessment Reporting Report to FAAR Advisory Group November 29, 2007

2. 2 Objectives  Facilitate data-driven decision-making for department heads, deans and senior administrators  Improve timeliness, accuracy and consistency of internal and external reporting, including assessment activities  Provide means to showcase faculty contributions to UGA’s instruction, research and service missions  Meet needs of upcoming SACS reaffirmation

3. 3 Background  Cross-functional exploratory group formed in fall 2006 to discuss feasibility and desirability of an institutional system to capture faculty activities  A second exploratory group researched commercial and custom solution alternatives for a system to capture institutional information from student learning assessments

4. 4 Solution Selection Process  Reviewed the known faculty reporting systems and formats in UGA schools and colleges  Identified common data elements for faculty activity system  Vetted need for institutional assessment system with school/college administrators at Special Topics Workshop (Oct. 2006)  Recommended Digital Measures’ Activity Insight as campus-wide solution to meet both needs  Provost decided to support a commercial software solution to meet both sets of goals

5. 5 Opportunities  Create integrated source of faculty activity information  Create integrated source of assessment of student learning outcomes  Provide efficient, flexible, consistent reporting capabilities to satisfy internal and external needs  Use, review and improve accuracy of data from existing authoritative data sources  Enable effective, secure and appropriate campus- wide information sharing

6. 6 SACS Reaffirmation Budget Human Resources Registrar Curriculum Systems OFA/IROVPR Grad School Faculty CVs Faculty OFA/IR In-House School/College FAR Systems Faculty Member Reports Departmental Reports College Reports Digital Measures Faculty Activity Reporting Digital Measures Faculty Activity & Assessment Reporting Current SituationPhase I-Populating FAAR SACS Reaffirmation Assessment Reporting Phase II-Institutional FAAR Assessment Reports Institutional Reports Validating Authoritative Data Authoritative Data Sources

7. 7 Assessment--Dashboard FAAR Unit Assessment Dashboard Existing Processes Undergrad Major Assessment Graduate Program Assessment Program Review Faculty Activity 5-Year Program Planning Unit Data (link to OIR/FACTS) Reporting Annual reports Assessment reports Program review reports Accreditation reports Decision Making Resource allocation Program management Strategic planning Personnel evaluation Existing Needs

8. 8 Undergraduate Major Assessment Program Mission/Goals Institutional/Unit-specific Indicators Student Learning Outcome 1 Actions taken Assessment Data on Learning Outcome Student Learning Outcome 2 Actions taken Assessment Data on Learning Outcome Pre-filled from Existing Reports/ Ongoing use in Depts. FAAR Unit Assessment Dashboard Program-level Actions

9. 9 Benefits to UGA and You  Provide accurate and consistent information for data-driven decision-making  Capture assessment data to facilitate process improvement  Capture faculty contributions to UGA’s instruction, research and service mission  Facilitate reporting for internal and external needs

10. 10 Project Highlights  Completed: Identified common data elements and their authoritative sources Developed a framework for outcomes assessment reporting  In progress: Develop communication plan and training Develop processes for populating system information from program and/or authoritative sources Develop process for data validating and correcting authoritative sources  Phase I implementation: Capture data for upcoming SACS reaffirmation  Phase II implementation: Customize application for specific college needs Continue and expand use of system for continuous improvement and reporting

11. 11 FAAR Working Group Thank you

12. 12 Activities Database Main Menu (FOR PHASE I; draft as of 11/07) General Information Personal and Contact Information Permanent Data Yearly Data Positions Held at UGA Education Faculty Development Activities Attended Licensures and Certifications Workload Information

13. 13 Teaching Academic/Research Advising Directed Student Learning Continuing and Non-Credit Instruction Scheduled Teaching Scholarship/Research Artistic and Professional Performances and Exhibits Contracts, Grants, and Sponsored Research Intellectual Contributions Intellectual Property Presentations

14. 14 Public Service & Outreach Continuing and Non-Credit Instruction Public Service Other Service Institutional Service Professional Service Community Service