Asbestos Management Team (AMT) Training

Asbestos Management Team (AMT) Training
For Education Staff Version 9 – April 2015 MAIN TITLE SLIDE: Asbestos Management Team (AMT) Training – for Education Staff Facilitator’s tips Have available a hard copy of the following documents: Policy for the management of asbestos-containing material in department-owned facilities Asbestos Management Plan (AMP) for DET Facilities Working on Department of Education and Training Facilities document Asbestos Warning Signage Case Studies (laminated) AMP Attachments 1-6 (laminated) Handout – Asbestos Management Action Plan Handout – Asbestos Management Quick Reference Guide Attendance Register – details transferred to the online ‘Attendees’ work sheet located in your region’s Schedule spread sheet in S: Drive

Checklist Attendance Register Program – session times Refreshments
Venue - Emergency Procedures Toilets Mobile phones BEMIR Training Environment login SLIDE: Checklist Messages Housekeeping Attendance Register – participants sign-on sheet Program – session & break times Refreshments Emergency Procedures Toilets Mobile Phones BEMIR Training Environment Login only – participants are requested to login to BEMIR only during the hands-on workshop. Please refrain from logging into Outlook to ensure the group pace can be maintained without distractions. Facilitator’s tips Get participants to switch mobile phones either off or to silent. To ensure that participants are engaged in the session and not distracted by incoming get the group to turn their computer monitors to the side so that they are not easily visible. Additionally request that participants do not turn on their computers until after the session break.

Asbestos Management in DET Facilities
Asbestos Management Policy Welcome & Overview Asbestos Management Plan Additional resources Roles & Responsibilities SLIDE: Asbestos Management in DET Facilities Program Messages Welcome & Overview Introductions Asbestos Management Policy High level overview of what this policy is and where to find it. Asbestos Management Plan What it is, where to find it and how to use it. High level overview of the following sections Responsibilities Asbestos Registers Work Area Access Permits (WAAPs) Incident Management - Response and IMR Completion BEMIR – Hands On – systems training Opportunity to learn and use the system Focus on updating Facility contacts Creating, editing and closing WAAPs and adding attachments Creating, editing and closing IMR Generating Asbestos Registers Additional Resources Working on Department of Education and Training (DET) Facilities document BEMIR Workshop Incident Management Work Area Access Permits

Who do we have at training?
Name Role/location Your work background Something you are passionate about SLIDE: Who do we have at training? Facilitator’s tips This needs to be a quick round robin due to timing especially for large group size Introductions of all participants to break the ice and build rapport Get participants focusing on their contribution Help to remember peoples names, regions and experience to then deliver effectively

External wall sheeting
What is asbestos Naturally occurring fibrous material Used during 1940’s – 1980’s Used in various products including construction materials Asbestos banned since 31 December 2003. Asbestos-containing material (ACM) Any material, object, product or debris that contains asbestos. Can take several physical ‘forms’ depending on its method of manufacture and application SLIDE: What is asbestos Facilitator’s tips Play the ‘History of Asbestos’ accessed via DHPW’s BEMIR ‘More about Asbestos’ icon. Messages Asbestos is a naturally occurring mineral that was mined and used extensively by Australian industry in a wide range of products, manufactured between the 1940’s to the 1980’s. Asbestos was used because of its abundance, low cost, strength, flexibility, fire resistance and insulating qualities. It was sometimes added into other materials to enhance their performance. Materials or products that contain some type of asbestos are referred to as Asbestos- Containing Material or ACM. You can see some examples of ACM here in the vinyl floor tiles, debris appearing in soil, toilet partitioning and external wall sheeting. There are many more products that could contain asbestos including: adhesives Fire doors pipes underlay for carpet sprayed wall & ceiling coatings. In Australia, the manufacture and importation of most products containing asbestos was phased out in the 1980s. A nationwide ban, on importing and using all forms of asbestos, took effect on 31 December 2003. The ban does not cover asbestos materials or products, already in use at the time the ban was implemented. Vinyl floor tiles Debris in soil Toilet partitioning External wall sheeting

Chief Health Advisor on Asbestos
Doctor Keith Adam Senior Occupational Physician & Chief of Professional Services – Health Services Australia Practising as a specialist in occupational medicine for over 20 years. He has been a consultant to a number of organisations regarding asbestos related matters. He has also advised the department in relation to health matters relating to asbestos. SLIDE: Dr Keith Adam (Hyperlink on ‘Asbestos in Schools’ image – Dr Keith Adam’s vodcast) Messages Dr Keith Adam has been practicing as a specialist in occupational medicine for over 20 years and is a consultant to a number of organisations regarding asbestos-related matters. He advises the department specifically, in relation to asbestos-related health matters in department-owned facilities. Dr Adam has produced 4 vodcasts designed to give you valuable information about asbestos which you can access from the department’s Asbestos Management website. The vodcasts available include: Asbestos in Schools What is Asbestos? Health Effects What can we do following exposure? Listen carefully to the ‘Asbestos in Schools’ vodcast. Link to Mediasite Vodcast - click on ‘Asbestos in Schools’ picture Alternatively found on the Asbestos management in department-owned facilities website on Dr Keith Adam’s page Additional Resources available through BEMIR Q3 under FAQ section - Why is Asbestos a hazard? Q5 under FAQ section - What are the health effects of Asbestos? Chief Health Advisor on Asbestos

Policy for the management of asbestos-containing material in department-owned facilities
TITLE SLIDE: Policy for the management of asbestos-containing material in department-owned facilities Messages Now we have a clear understanding of what is asbestos and the term ACM, let’s look at the policy and the procedures that are in place to help us risk manage asbestos in our facilities. This training will take you through the policy document and an overview of the procedure document that is called the Asbestos Management Plan (AMP). The AMP is a comprehensive document that is a complete manual of how to manage anything related to ACM in department-owned facilities. Our focus for today is to pull out 4 critical areas from this document and give you a level of awareness around them and to ask you to go away and review both documents post this training to provide the additional detail and tools to support you. So let’s start with the policy. The policy provides an overview of the management of ACM in department- owned facilities The detailed management, responsibilities and procedures are outlined in the AMP Facilitator’s Tip Have a hard copy of the policy available to display to your audience Policy

The Department’s policy & procedures
Available online via the OnePortal Quick links ‘Asbestos Management’ or access the URL SLIDE: The Department’s policy and procedures Facilitator’s tips Go online and navigate to this website. Via OnePortal Quick links ‘Asbestos management’ (OnePortal hyperlink contained in image). Show participants the policy document and the relevant pages Policy for the management of asbestos-containing material in department- owned facilities Asbestos Management Plan (AMP) for DET Facilities Asbestos Awareness Pack (pack for annual staff training) Messages The Department’s policy and procedures are available from the Asbestos Management website located via the OnePortal Quick links ‘Asbestos Management’. Access the ‘Asbestos Management – Policy, plan and guidelines’ page from the link in the navigation bar. All staff at locations where ACMs are assumed or confirmed to be present, must read the policy in full, as well as sections of the Asbestos Management Plan that are relevant to their role. Policy

Policy for the management of asbestos-containing material (ACM) in department-owned facilities
Contains Relevant legislation & policy links WH&S Act 2011 WH&S Regulation 2011 How to Manage and Control Asbestos in the Workplace Code of Practice 2011 Statement of Intent Measures that ensure ACM is managed Responsibilities (overview) Building Manager Nominated Officer Departmental Staff Service Providers SLIDE: Policy (Hyperlink under ‘Policy’ image) Messages The policy outlines key information relating to the management of ACM in all department-owned facilities. The policy document contains: Links to relevant legislation and policy dealing with asbestos management; The department’s Statement of Intent - identifying how they will measure and ensure that ACM is managed within the legislative guidelines; and An overview of the responsibilities of departmental employees and service providers in the management of asbestos-containing material. The policy and procedures must be implemented within all department-owned facilities where assumed and/or confirmed ACM is present including: Schools; Early Childhood Education & Care Centres; Environmental Education Centres; All Regional and Central Offices. The policy must be adhered to by: All departmental staff; Parents & Citizens Associations (P&C) and volunteers; All service providers including Building & Asset Services (BAS); and Department engaged service providers and contractors. It is important that you read this document in full. The application of this policy is articulated in the Asbestos Management Plan (AMP), which is discussed shortly. Therefore, the Policy MUST ALWAYS be used in conjunction with the Asbestos Management Plan. Policy

Statement of Intent Policy
Asbestos management measures – adopted by DET Initial identification & registration of ACM Managing asbestos in-situ & periodic inspections of ACM Asbestos warning signage Safe business procedures & work practices Progressive removal of ACM (based on risk) Education & awareness programs Asbestos Registers (BEMIR) A Work Area Access Permit (WAAP) process to control building-related work. SLIDE: Statement of Intent Messages Statement of Intent - Outlines the Queensland Government’s intention around the management of ACM in their facilities Appropriate measures are needed to ensure that ACM is managed and potential asbestos-related risks are controlled. The following measures have been developed and adopted by DET based on the requirements of: the Work Health and Safety Legislation; and the Queensland Government Asbestos Management Policy for its Assets. Facilitator’s tip: Discuss each of these giving an example or where it fits Initial identification & registration of ACM – the Department of Housing & Public Works (DHPW) have done this and created asbestos registers for all government buildings classified as workplaces built up until 31 December 2003. Managing asbestos in-situ & periodic inspections of ACM – Building and Asset Services (BAS) manage this as part of annual condition assessments and DET’s Asbestos Audit Program. Asbestos warning signage – Awareness Safe business procedures & work practices – Policy for the management of asbestos-containing material in department-owned facilities & DET’s AMP. Progressive removal of ACM (based on risk) – BAS do this as requested by DET – ARP program. Education & Awareness programs – Asbestos Management Team (AMT) training; the Asbestos Awareness – annual presentation; Poster – asbestos management – your role. Asbestos Registers (BEMIR) – Electronic register. Work Area Access Permit (WAAP) process to control maintenance, installation, construction or refurbishments related work – (permit to work) – No work is done on site without this. being created approved and issued to the service provider (exception can apply for emergent out of hours repairs where BAS has coordinated the work). DET has detailed procedures for the management of asbestos in DET Facilities. These procedures have been included in: the department’s Asbestos Management Plan for DET Facilities and must be read in conjunction with the Policy for the management of asbestos- containing material in department-owned facilities. Policy

Policy Department of Housing and Public Works (DHPW)
Queensland Government’s management authority for ACM Advise DET on asbestos management Building and Asset Services (BAS) manage in-situ ACM Corrective actions – repair or replace Updating of Asbestos Register (removals, condition and scores) Annually – Condition assessment of facilities and high risk ACM Includes the inspection of building components known or suspected of containing asbestos. 1 in 3 year Asbestos Audit Program inspection & review of existing assumed & confirmed ACM Identification & recording of new ACM SLIDE: Department of Housing & Public Works Messages The policy clearly identifies DHPW Building and Asset Services (BAS) as the primary Service Provider in the management of in-situ ACM (in-situ – in its original place). They have a range of responsibilities which include: Make safe Corrective action – repair or replace Updating of Asbestos Register – BEMIR to reflect current condition and score for ACM including current status levels of ACM Annually – Condition assessment of facilities and high risk ACM – state schools, early childhood, education & care facilities. Includes the inspection of building components known or suspected of containing asbestos. Where required make safe, repair and or programmed for replacement 1 in 3 year Asbestos Audit Program inspection & review of existing assumed & confirmed ACM Identification & recording of new ACM Policy

Built Environment Materials Information Register (BEMIR)
Electronic environmental management system Designed and managed by DHPW Building Managers – compulsory use of BEMIR when any work is undertaken on the facility: Maintenance Refurbishment Installation Construction SLIDE: BEMIR Messages The policy talks about the use of BEMIR - the Built Environment Materials Information Register. The electronic system manages most of the information relating to ACM in department-owned facilities Supports the Building Manager or Nominated Officer to manage all building-related works undertaken at the facility including work area access permits and incident management. We will be covering these further in the training as BEMIR is an important part of how we manage asbestos risk. Policy

Policy BEMIR - Critical asbestos management components Mandatory
Asbestos Register Electronic Register Identifies assumed & confirmed presence of asbestos Items that have been removed Locations, physical state & BEMIR score for ACM Work Area Access Permit (WAAP) Required for all maintenance, construction, installation, refurbishment works Written & signed authorisation to service providers Granting conditional access to specific work area(s) Sign off process that work has been carried out in accordance with legislative requirements and area left clean and tidy Incident Management Report (IMR) Records details of asbestos incidents Assist in preparation of communication & briefs Information forwarded to WHSQ to notify them of the incident Mandatory SLIDE: BEMIR – Critical asbestos management component Messages It is compulsory for all Building Managers of DET facilities to ensure the use of the Built Environment Materials Information Register (BEMIR) when any work including maintenance, refurbishment, installation and construction is being undertaken in DET facilities. BEMIR is an electronic environmental management system designed and managed by DHPW to assist government agencies with the management of environmentally significant matters within Government controlled facilities. Q: Why do you think that mandatory compliance around these 3 areas is critical? Possible answers Critical to capture all data associated with the management of asbestos-related issues in Government agencies. The Government has introduced BEMIR to ensure compliance with current legislation. Using BEMIR to manage environmental matters ensures consistent procedures are implemented across government agencies. BEMIR allows agencies to efficiently monitor and report environmental management issues and provide appropriate resources and support. Need to maintain a comprehensive database to reduce the risk of injury or illness. Policy

Asbestos Management Contacts
Contacts located on the department’s website via OnePortal Quick links ‘Asbestos Management’ General Management of ACM in DET Facilities – Environmental Management Unit Media Enquiries – Community Engagement & Partnerships (CEP) Asbestos-related incidents Schools – Infrastructure Managers ECEC – Centre Director SLIDE: Asbestos Management Contacts Messages For further information regarding specific asbestos management queries visit the Asbestos Management website. Locate the ‘Contacts’ page in the navigation bar for the relevant contact details. SECTION END Activity - Policy Quiz Could do a quick Quiz for understanding depending on how you are going for time. Use these questions as a guide only feel free to add or change. What does ACM stand for – give an example What are 2 of the 8 measures to control asbestos-related risks? What is 1 critical component that BEMIR does? If maintenance work is being done in a facility what is a precautionary measure that must be taken? Policy

Asbestos Management Plan (AMP) for DET Facilities
TITLE SLIDE: Asbestos Management Plan for DET Facilities Messages This section outlines the contents of the Asbestos Management Plan (AMP) for DET Facilities There will be an emphasis on these priority areas: Responsibilities WAAPs Asbestos Registers Incident Management & Response – dealing with the situation and the completion of the IMR There will be a case study activity/discussion at the end of this section. Explain to participants that even though we will go through this document in detail it is their responsibility to read this document in full. Facilitator’s tip Have a copy of the current Asbestos Management Plan available as a teaching tool – ideally spiral bound for ease of use Plan

The AMP must be used in conjunction with the Policy.
The Asbestos Management Plan (AMP) for DET Facilities The AMP contains A detailed reference guide on the procedures to be followed Essential information on responsibilities Flow diagrams to guide users through the required processes and procedures SLIDE: Asbestos Management Plan Messages The Asbestos Management Plan (AMP) details the procedures for the management of asbestos-containing material in department-owned facilities. It includes: Procedures to ensure legislative compliance around the ongoing management of ACM; as well as Flow charts for the management of incidents involving assumed or confirmed ACM. Some of the critical sections covered in the AMP include: Responsibilities and roles, specific to the management of ACM within department- owned facilities; The Built Environment Materials Information Register (BEMIR) – the Department of Housing and Public Works’ (DHPW) online environmental management system; Asbestos Registers – what they are and how to read them; The Work Area Access Permit (WAAP) Process – details when they are required and the work flow required, to manage a WAAP from creation to closure; and Incident Management Reporting – how to report an incident within required timelines. Remember, the Asbestos Management Plan must be used in conjunction with the policy. The AMP must be used in conjunction with the Policy. Plan

Why have the AMP? Plan Minimise risk Meet legislative requirements
Health, safety & well-being of students and staff is the highest priority of DET Meet legislative requirements In the vast majority of cases, ACM is safe and does not pose a health risk if: Undisturbed In sound condition SLIDE: Why have the AMP? Messages The department’s committed to ensuring that any ACM found in DET facilities is managed in such a way as to minimise the risk to students, staff, service providers, parents/caregivers and other visitors on site. Over time the condition of ACM may change and there are situations from time to time where these materials may be inadvertently disturbed as part of day-to-day use or incorrect work methods used by service providers. Also the condition of ACM can deteriorate over time depending on conditions, exposure etc... So the aim of the AMP is to MINIMISE RISK to everyone involved and to take care, record and schedule ACM for replacement where the condition changes to poor or a high risk. It is important for those processes to be standardised, communicated and implemented so that health and safety are ensured in every facility with assumed and/or confirmed ACM. Plan

What’s in the AMP Plan The Asbestos Management Plan sections include:
Introduction Definitions Different types of ACM Regulatory Framework Responsibilities Managing Risks Associated with ACM Workplace Heath & Safety Queensland Built Environment Materials Information Register (BEMIR) Asbestos Register Work Area Access Permit (WAAP) Process Incident Management Reporting Incident Management and Response Attachments SLIDE: What’s in the AMP’ - Overview Messages Review each section. Crucial sections we will go though are the 5 underlined. These are the crucial areas that your training audience will need to be most familiar with. Plan

Responsibilities Roles & responsibilities
Building Managers Nominated Officers Administrative Officers Schools Officers Parents & Citizens Association (volunteers) DET Staff ECEC Centre Directors Regional Directors (schools) Infrastructure Managers Infrastructure Advisors There are several different people who have responsibilities around asbestos management Building & Asset Services (BAS) Service Providers Internal Auditors Project Managers Regional & Central Office Project Coordinators Infrastructure Services Branch SLIDE: Roles & Responsibilities Messages Different stakeholders have responsibilities around the management of asbestos within department-owned facilities. The Asbestos Management Plan (AMP) identifies these roles and their responsibilities. This is the complete list of people that need to have a level of awareness around Asbestos Management. We will go though the key roles and responsibilities today, so for those roles not discussed, or for the full list of responsibilities for all roles, you will need to go to the AMP. DET Staff – any person working for DET. Building Managers – School Principals, Regional and Central Office personnel who manage their facilities. Nominated officers – the Building Manager can delegate some of their responsibilities to a departmental officer who holds a position at a level in the public service award A03 and above, or a promotional teaching position in a Head of Program or School Leader position. Please ensure that you read in full, the sections that relate to your role. Building Managers at a department workplace may include: At Schools, the Principal or Executive Principal; At Early Childhood Education and Care (ECEC), the Centre Director; and At Regional Offices, the Office Manager. Building Managers can provide formal delegations to the Nominated Officer to undertake their roles in relation to asbestos management. Take a moment to review this list. Responsibilities

Not to undertake make safe repairs
DET Staff Notify a member of the Asbestos Management Team (AMT) of any concerns regarding the disturbance of building materials Not allow access to service providers to carry out work unless specifically authorised to do so by the BM or NO Adhere to departmental policies and procedures for the management of ACM Not to undertake any work, however minor, without explicit approval of the BM or NO Attend the Asbestos Awareness – annual presentation facilitated by the Building Manager SLIDE: Responsibilities – DET Staff Messages Section 5.1 AMP DET Staff at locations where facilities have assumed and/or confirmed ACM are required to: Adhere to departmental policies and procedures for the management of ACM. Notify a member of the Asbestos Management Team (AMT) of any concerns regarding the disturbance of building materials. Not allow access to Service Providers to carry out work unless specifically authorised to do so by the Building Manager or Nominated Officer (must be in receipt of a WAAP). Not to undertake any facilities work, however minor, without Building Manager or Nominated Officer approval e.g. hanging pictures on walls, installing new curtains, etc. (must be in receipt of a WAAP). Not to undertake make safe repairs (leave it to BAS, or BAS engaged service provider). Participate in asbestos awareness – annual presentation in Schools and Regional Offices. Inform the BM, NO or WHSO (where applicable) with any concerns in relation to health or asbestos management processes. Staff must not allow maintenance or construction work to be undertaken in the presence or vicinity of students, other staff or visitors. Remember, if you see any damage or disturbance to the facilities including buildings or grounds, do not handle the material but report it immediately to a member of the Asbestos Management Team (AMT), i.e. Building Manager, Nominated Officer or Administrative Officer so it can be managed in accordance with DET’s procedures. Not to undertake make safe repairs Inform the BM, NO or WHSO (where applicable) with any concerns in relation to health or asbestos management processes BM – Building Manager NO – Nominated Officer Responsibilities

Responsibilities DET Building Managers (BMs) (AMP section 5.2)
1of 7 Accountable for the management of any asbestos-related matters. Required to adhere to departmental policies & procedures in asbestos management. Use BEMIR to create, authorise and close Work Area Access Permits (WAAPs). Provide formal delegations to the Nominated Officer in relation to asbestos management. The Nominated Officer’s role can only be delegated to a classified officer position of A03 or above, or a promotional teaching or school leader position. Use the ‘Poster - Asbestos Management, your team’ template (available from the website) to confirm delegations and display in a clearly visible location in staffrooms. Ensure that all Nominated Officers (permanent or acting) with an approved delegation attend Asbestos Management Team (AMT) Training prior to commencement in the role. Ensure that Nominated Officers know their responsibilities in ACM management & comply. SLIDE: Responsibilities – DET Building Managers (1 of 7) Facilitator’s tips Make sure each dot point is discussed. As you go through the responsibility slides, on each slide ask the group for either An example of how they do one of the points - E.g. might be we have a warning sign at the reception area an a portable sign that is used by the work area. For a story/example situation. - E.g. Might be we had an incident last year and we were all in a state as to where to find information on what to do. Because of that we have all been shown where to find information. Messages Building Managers at locations where facilities have assumed and/or confirmed ACM are required to: Be accountable for the management of any asbestos-related matters. Adhere to departmental policies & procedures in asbestos management. Use BEMIR to create, authorise and close Work Area Access Permits (WAAPs). Provide formal delegations to the Nominated Officer to undertake their roles in relation to asbestos management. The Nominated Officer’s role can only be delegated to a classified officer position of A03 or above, or a promotional teaching or school leader position Delegation is provided through written confirmation and use of the ‘Poster - Asbestos management, your team’ template from the Asbestos Management website This template needs to be retained for audit purposes and should be displayed in staffrooms Ensure that Nominated Officers (permanent or acting) with an approved delegation by the Building Manager attend Asbestos Management Team (AMT) Training prior to commencement in role. Ensure that all Nominated Officers know their responsibilities and comply with DET’s asbestos management policies and procedures. Responsibilities

Responsibilities DET Building Managers ......continued
2 of 7 Ensure staff and P&C attend an Asbestos Awareness – annual presentation at locations where facilities are assumed and/or confirmed to have ACM Keep the attendance register for audit purposes. Ensure that all relevant school staff have online access to BEMIR and when those staff cease employment at the centre then the system access is deleted. Ensure that the asbestos register & AMP are readily available to all staff, P&C, visitors & service providers. Ensure at least 1 asbestos warning sign is publically visible & meets size specifications. Ensure that under no circumstances is DET equipment to be provided to service providers for their use during or after works. SLIDE: Responsibilities – DET Building Managers (2 of 7) Messages Ensure that all staff (permanent and casual) and P&C attend the Asbestos Awareness - Annual Presentation each year where facilities are known to have assumed and/or confirmed ACM and keep the attendance registers for audit purposes. Ensure that all relevant school staff have online access to BEMIR and when those staff cease employment at the centre then the system access is deleted. Ensure that the asbestos register and the asbestos management plan are readily available to all staff, P&C, visitors and service providers. Ensure that at least one publicly visible Asbestos – warning sign (notice to all contractors – asbestos register) example in section 6.5 of the AMP, should be located at the facility’s central control point (e.g. reception, front counter etc.) as a minimum. Ensure that under no circumstances is DET equipment to be provided to service providers for their use during or after works. Responsibilities

Responsibilities DET Building Managers ......continued 3 of 7
Advise the Infrastructure Manager of any WHSQ Improvement or Infringement Notices Including required & implemented remedial actions (schools only) Record in MyHR WH&S Review asbestos-related incidents and internal asbestos management procedures annually with the site’s WHSO (where applicable). Adhere to the department’s policy and procedures for the management of assumed or confirmed asbestos-related incidents. Record incident details in BEMIR within 1 hour of discovery Individuals directly involved in an incident should have an injury/illness record added to MyHR WH&S Provide support and advice to employees where concerns are raised. SLIDE: Responsibilities – DET Building Managers (3 of 7) Messages Advise the Infrastructure Manager of any Workplace Health and Safety Queensland “Improvement” or “Infringement” notices including required & implemented remedial actions (schools only). Record the infringement in MyHR WH&S. Review asbestos-related incidents and internal asbestos management procedures annually with the site’s Workplace Health and Safety Officer (where applicable) and where appropriate, make recommendations which may support improvements to DET’s asbestos management procedures to the department. Adhere to the department’s policy and procedures for the management of assumed or confirmed asbestos-related incidents. Record incident details in BEMIR within 1 hour of discovery Individuals directly involved in an incident should have an injury/illness record added to MyHR WH&S Provide support and advice to employees where concerns are raised. Responsibilities

Responsibilities DET Building Managers (BMs) Processes to be in place
4 of 7 General Consider the extent of work & potential risks relating to any facilities activities to be undertaken – Brief all staff to ensure that they are aware of activities including cleaners. Ensure that an adequate number of people have access to BEMIR. Ensure that Facility Contacts within BEMIR are up-to-date. Ensure risk management strategies are in place if BEMIR is unavailable. Ensure Staff & P&C members understand they are not to engage any service providers for work, however minor, without explicit approval of Building Manager or Nominated Officer must be in receipt of a WAAP. All building-related work Create and close WAAPs in BEMIR. Authorise WAAPs – name & signature required not the Facility ID Stamp. SLIDE: Responsibilities – Building Managers – Processes to be in Place (4 of 7) Messages General Consider the extent of work and potential risks relating to any activities to be undertaken and where considered necessary brief all staff (particularly cleaners, as they can be first on site) to ensure that they are aware of these activities. Ensure that an adequate number of people have access to BEMIR. Ensure that the Facility Contacts within BEMIR are up-to-date. Ensure risk management strategies are in place if BEMIR is unavailable. (See section 8.7) Ensure Staff and P&C members understand they are not to engage any service providers for work, however minor, without explicit approval of Building Manager or Nominated Officer (must be in receipt of a WAAP). All building-related work Create and close WAAPs in BEMIR which notifies BAS of the work undertaken and enables them to update the Asbestos Register if required Authorising WAAPs – the authorising officer must complete the client details and sign the WAAP prior to issuing. Use of the Facility ID Stamp by schools in lieu of the authorising officer signature is not permitted. Responsibilities

Responsibilities DET Building Managers……processes to be in place
5 of 7 All building-related work….continued Request a safe work method statement from the service provider prior to the removal, repair or disturbance of ACM. All asbestos-related removal works must be undertaken outside of operational hours. Asbestos-related remedial works can be conducted during operational hours however the work area must be cleared of students and staff, and access is restricted whilst the service providers are working. For school managed projects, BM/NO to coordinate a start-up meeting prior to commencement of all building-related works. - Start-up Meeting template available from the Asbestos Management website For all building-related works managed by other parties, BM/NO to attend start-up meeting and receive a completed start-up meeting report from the Project Manager/Coordinator. SLIDE: Responsibilities – Building Managers – Processes to be in Place (5 of 7) Messages Request a safe work method statement from the service provider prior to the removal, repair or disturbance of ACM. All asbestos-related removal works must be undertaken outside of operational hours. Asbestos-related remedial works can be conducted during operational hours however the work area must be cleared of students and staff, and access is restricted whilst the service providers are working. For school managed projects, the Building Manager or Nominated Officer to coordinate a start-up meeting prior to commencement of all building-related works - use the start-up meeting template (available from the Asbestos Management website). For all building-related works managed by other parties, the Building Manager or Nominated Officer to attend the start-up meeting and receive a completed start-up meeting report from the Project Manager/Coordinator. Responsibilities

6 of 7 Provide all service providers including their employees with a site identification badge prior to commencement of work. Ensure that inspection of area where work was undertaken is carried out with the service provider prior to re-use of areas. Ensure that the WAAP has been signed off by the service provider. Scan and attach all supporting documentation to the WAAP in BEMIR before closing the record. The hardcopy WAAP and all supporting documentation must be retained in an Asbestos Management file as per the Queensland Government’s General Retention and Disposal Schedule for Administrative Records. Asbestos-related incidents Incident response procedures are adhered to – see AMP attachments 1- 2 SLIDE: Responsibilities – Building Managers – Processes to be in Place (6 of 7) Messages Provide all service providers including their employees with a site identification badge prior to commencement of work. Ensure that inspection of area where work was undertaken is carried out with the service provider prior to re-use of areas. Ensure that the WAAP has been signed off by the service provider. Attach all relevant supporting documentation to the signed copy of the WAAP from the service provider at the completion of the work and file in the Asbestos Management folder. Scan and attach all supporting documentation to the WAAP in BEMIR before closing the record. The hardcopy WAAP and all supporting documentation must be retained in an Asbestos Management file as per the Queensland Government’s General Retention and Disposal Schedule for Administrative Records. Asbestos-related incidents Incident response procedures are adhered to – see AMP attachments 1-2. Responsibilities

7 of 7 Create an IMR in BEMIR within 1 hour of discovery by the school of an assumed or confirmed asbestos-related incident. Ensure the IMR is updated throughout the duration of the remediation works through to completion Ensure the IMR is closed upon finalising the asbestos-related incident Prepare the asbestos-related incident notification letter for parents/caregivers within 24 hours of discovery by the school of an asbestos-related incident. Record the date parents/caregivers were notified within the IMR. Where required, ensure an electronic copy of ACM Disposal Form and the Sampling Data Collection Form are obtained from the service provider & saved into BEMIR. Advise the site’s WHSO of remedial works and processes undertaken in relation to assumed or confirmed asbestos-related incidents. SLIDE: Responsibilities – Building Managers – Processes to be in Place (7 of 7) Messages Create an Incident Management Report in BEMIR within 1 hour of first discovery by the School of an assumed or confirmed asbestos-related incident Ensure the IMR is updated throughout the duration of the remediation works through to completion. Ensure the IMR is closed upon finalising the asbestos-related incident. The associated WAAP generated for remedial/rectification works should be closed before the IMR. Prepare the asbestos-related incident notification parent/caregiver letter within 24 hours of first discovery by the School of an asbestos-related incident (schools only). Template available from Asbestos Management website. Record the date parents/caregivers were notified within the IMR. Where required ensure that an electronic copy of the data collection sheet for any asbestos removal or asbestos sample testing results are obtained from the service provider and saved into BEMIR electronically (refer to document name in the WAAP when closing) – for works in which BAS is not involved. Advise and consult with the site’s Workplace Health and Safety Officer (where applicable) of remedial works and the processes undertaken in relation to assumed or confirmed asbestos-related incidents. Responsibilities

AMT Nominated Officers (NO)
April 17, 2017 AMT Nominated Officers (NO) Adhere to departmental policies and procedures for the management of ACM Attend start-up meetings on behalf of the Building Manager Create, authorise and issue hardcopies, and close Work Area Access Permits created from BEMIR Update the IMR throughout the duration and close upon finalising Provide all service providers with a site identification badge prior to commencing work Assist with preparation & notification of asbestos related incidents to parents/caregivers within 24 hours SLIDE: Responsibilities – AMT Nominated Officers Messages Section 5.3 AMP A nominated officer should be a departmental officer who holds a position at a level in the public service award AO3 and above, or a promotional teaching position in a Head of Program or School Leader position. AMT Nominated Officers at locations where facilities have assumed and/or confirmed ACM are required: Adhere to departmental policies and procedures for the management of ACM; Attend start-up meetings on behalf of the Building Manager; Create, authorise and issue hardcopies, and close Work Area Access Permits created from BEMIR; Provide all service providers including their employees with a site identification badge prior to commencement of work; Ensure that under no circumstances is DET equipment to be provided to services providers for their use during works; Ensure that inspection of areas where work was undertaken is carried out with service providers prior to re-use of areas; Ensure any associated written material that has been provided as part of a works is attached to the WAAP and uploaded into BEMIR – hardcopies of supporting documentation must be retained; Adhere to departmental policies and procedures for the management of asbestos related incidents including section, Corrective Actions to be Undertaken by BAS; Create an electronic IMR in BEMIR within 1 hour of first discovery by the school of an asbestos-related incident; Assist with the preparation of the asbestos related incident notification letter to parents/caregivers within 24 hours of first discovery by the School of an asbestos-related incident (schools only); Update the IMR throughout the duration of the asbestos-related incident for reporting purposes; Close the IMR upon finalising the asbestos related incident and any follow-up activities. Ensure that no DET equipment is provided to services providers for their use during works Ensure supporting documentation provided by the Service Provider is attached to the WAAP and uploaded into BEMIR Create an electronic IMR in BEMIR from information provided by the BM or NO within 1 hour Inspect areas where work was undertaken with service providers prior to re-use of areas Responsibilities

AMT Administrative Officers
April 17, 2017 AMT Administrative Officers Adhere to departmental policies and procedures for the management of ACM Create and close WAAP in BEMIR from information provided by the BM or NO Create an electronic IMR in BEMIR from information provided by the BM or NO within 1 hour Ensure any supporting documentation that has been provided by the Service Provider is attached to the WAAP in BEMIR SLIDE: Responsibilities – AMT Administrative Officers Messages Section 5.4 AMP AMT Administrative Officers at locations where facilities have assumed and/or confirmed ACM are required to: Adhere to departmental policies and procedures for the management of ACM; Create and close WAAP in BEMIR from information provided by the Building Manager or Nominated Officer (approval of the WAAP must only be undertaken by the Building Manager or the Nominated Officer); Create an electronic IMR in BEMIR from information provided by the Building Manager or Nominated Officer within 1 hour of first discovery by the School of an asbestos-related incident; Upon advice provided by the Building Manager or Nominated Officer, update the IMR throughout the duration and close upon finalising the asbestos-related incident; Ensure any associated written material that has been provided as part of any works is attached to the WAAP in BEMIR. *Note: the hardcopy supporting documents need retained. Upon advice provided by the BM or NO, update IMR throughout the duration and close upon finalising BM – Building Manager NO – Nominated Officer Responsibilities

Schools Officers/Facilities Officers
April 17, 2017 Schools Officers/Facilities Officers * Note: Schools Officers cannot be assigned the Nominated Officer’s role Not allow access to service providers to carry out work unless specifically authorised to do so by the BM or NO - must be in receipt of a WAAP Adhere to departmental policies and procedures for the management of ACM Ensure that under no circumstances is DET equipment to be provided to services providers for their use during works Obtain a period WAAP before commencing any maintenance activities SLIDE: Responsibilities – Schools Officers/Facilities Officers Messages Section 5.5 AMP Schools Officers play a vital role in the department’s asbestos management procedures to ensure the safety and wellbeing of the school community and service providers. Schools Officers at locations where facilities have assumed and/or confirmed ACM are required to: Adhere to departmental policies and procedures for the management of ACM; Not allow access to service providers to carry out work unless specifically authorised to do so by the Building Manager or Nominated Officer (must be in receipt of a WAAP); Ensure that under no circumstances is DET equipment to be provided to services providers for their use during works; Not to undertake ANY work on assumed or confirmed ACM including make safe repairs; Obtain a WAAP before commencing any maintenance activities (see Section routine day-to-day WAAP). Period WAAP In addition, schools are required to issue Schools Officers with a period WAAP for ‘Routine Day-to- Day tasks’. A period WAAP provides the Schools Officer with a current asbestos register at the time of issuing and should be used to determine if a maintenance activity can be undertaken or not in relation to assumed or confirmed presence of ACM. Schools Officers are reminded not to undertake any work on assumed or confirmed ACM including make safe repairs. All corrective actions must be undertaken by BAS. Special Requirement when period WAAPs are issued to employees. As employees are not to undertake any work on ACM, the following statement is to be inserted in the “Special Conditions” section of the WAAP when creating electronically in BEMIR. “Requirements in the attached “General Conditions of Access”, “Special Conditions of Access (Asbestos)” and Sections A and B in the “After the Work is Completed” section of the WAAP do not apply to DET employees as DET employees are not to undertake ANY work on ACM.” *Note: Schools Officers cannot be assigned the Nominated Officer’s role. A nominated officer should be a departmental officer who holds a position at a level in the public service award AO3 and above, or a promotional teaching position in a Head of Program or School Leader position. Not to undertake ANY work on assumed or confirmed ACM including make safe repairs BM – Building Manager NO – Nominated Officer Responsibilities

Parents & Citizens’ Members or Volunteers
April 17, 2017 Parents & Citizens’ Members or Volunteers Not to undertake ANY work on assumed and/or confirmed ACM Adhere to departmental policies and procedures for the management of ACM Not to undertake work or engage service providers to do maintenance work, no matter how minor, without BM or NO approval – must be in receipt of a WAAP Attend the Asbestos Awareness – annual presentation facilitated by the Building Manager Must obtain a WAAP before commencing any work. SLIDE: Responsibilities – Parents & Citizens’ Members or Volunteers Messages Section 5.6 AMP Parents & Citizens’ members or volunteers at locations where facilities have assumed and/or confirmed ACM are required to: Adhere to departmental policies and procedures for the management of ACM; Not to undertake ANY work on assumed and/or confirmed ACM; Not to undertake work or engage service providers to do maintenance work, no matter how minor, without Building Manager or Nominated Officer approval (must be in receipt of a WAAP); Obtain a Work Area Access Permit (WAAP) before commencing any work; Notify a member of the Asbestos Management Team (AMT) of any concerns regarding the disturbance of building materials; Attend the Asbestos awareness – annual presentation facilitated by the Building Manager at locations where facilities are assumed and/or confirmed to have ACM. Notify a member of the Asbestos Management Team (AMT) of any concerns regarding the disturbance of building materials BM – Building Manager NO – Nominated Officer Responsibilities

Principal Contractors/Service Providers
April 17, 2017 Principal Contractors/Service Providers Obtain a WAAP from the Building Manager or Nominated Officer With all employees & subcontractors Review BEMIR asbestos register Sign WAAP (final section of page 1 or addendum) Comply with WAAP General Conditions & Special Conditions of Access Give minimum 2 weeks notice prior to commencement or work Have a site specific asbestos removal control plan & supporting documentation Organise asbestos surveying & sampling if in any doubt of building material SLIDE: Responsibilities – Principal Contractors/Service Providers (Before work commences) Messages Contractors and service providers need to complete the following prior to ANY work commencing on a DET facility: Provide a minimum of 2 weeks notice prior to the commencement of work (this excludes unplanned or emergent maintenance); Obtain a WAAP from the Building Manager or Nominated Officer. The contractor or service provider and all their employees & subcontractors are required to: sight and review details in the asbestos register; Take necessary precautions when BEMIR is not available; Use the BEMIR asbestos register as a guide only. The asbestos registers should not be relied on solely as the completeness and accuracy cannot be guaranteed. If the building was constructed up to 31 December 1994 and something is not listed in BEMIR, then it should be treated as assumed ACM until proven otherwise. For buildings constructed up to 31 December 2003, assume ACM for plant and equipment only. If you are unsure if a material contains asbestos then you should assume that ACM is present until sample testing is conducted. Read and understand the “General Conditions of Access” and Special Conditions of Access (Asbestos) or any other special conditions imposed by the Building Manager or Project Manager Principal Contractor/Service Provider must sign page 1 of the WAAP, the Before the Work Commences section and all employees & subcontractors MUST sign the “List of Subcontractors” section or addendum. Be in receipt of Site Identification Badges for issuing to all employees and subcontractors. Ensure a site specific risk assessment has been completed prior to work starting. Obtain specific approvals from regulatory authorities prior to the commencement of work e.g. stamped building compliance drawings. Provide a site specific asbestos removal control plan and supporting documentation if undertaking asbestos removal work. Obtain required regulatory authority approvals Before work commences Obtain & issue Site ID Badges to all employees & subcontractors Conduct a site specific risk assessment Responsibilities

Principal Contractors/Service Providers
April 17, 2017 Principal Contractors/Service Providers Ensure work is conducted in accordance with WH&S legislation Not conduct any asbestos-related work in the vicinity of students or staff Comply with DET asbestos management policies & procedures If an asbestos-related incident occurs, respond as per DET incident procedures restricting access to the area & inform BM or NO Provide asbestos survey/sampling on standard templates to BM or NO if testing occurred SLIDE: Responsibilities – Principal Contractors/Service Providers (Undertaking all facilities-related works) Messages Contractors and service providers need to complete the following while undertaking all facilities- related work in DET facilities: Ensure that all work is conducted in a safe and competent manner and any ACM work is carried out in accordance with the requirements of the WH&S legislation; Comply with DET asbestos management policies and procedures; Not conduct any asbestos-related work in the presence or vicinity of staff, students or visitors, whether in classrooms/buildings or external. All asbestos removal work must be conducted outside the operational hours of the facility; Provide to the DET Officer managing the works: the ACM Survey & Sampling Data using the standard templates available from the Department of Housing & Public Works (DHPW) website, if asbestos sample testing has been undertaken; and the ACM Disposal Form if asbestos removal has occurred. Technical specifications, guidelines and standard templates can be found at the Department of Housing and Public Works website. Ensure no DET equipment is used during the works; Conduct the re-occupancy inspection with the Building Manager or Nominated Officer prior to clearance for re-use. Then complete and sign page 2 of the WAAP. Ensure all documentation associated with the work has been provided to the Building Manager or Nominated Officer; If an asbestos-related incident occurs, respond as per DET incident management procedures restricting access to the area & informing the Building Manager or Nominated Officer. Undertaking all facilities-related works Conduct the re-occupancy inspection prior to clearance for re-use then complete and sign WAAP (page 2) Provide ACM disposal forms to BM or NO where asbestos removal has occurred Ensure no DET equipment is used during works Responsibilities

Let the professionals take care of these activities!
April 17, 2017 Corrective actions undertaken by BAS When an incident occurs involving assumed and/or confirmed ACM being disturbed, discovered or concerns are raised regarding the physical state of materials, ONLY Building & Asset Services (BAS) can be engaged to undertake the work. Includes testing rectification works professional clean clearance for re-use disposal of items SLIDE: Corrective actions undertaken by BAS Messages When an incident occurs involving assumed and/or confirmed ACM being disturbed, discovered or concerns are raised regarding the physical state of materials, ONLY BAS can be engaged to undertake the work. Includes testing, rectification works, professional clean, clearance for reuse or disposal of items. Asbestos-related incidents will be immediately addressed to make the area safe & ensure student/staff welfare. Key Message: Let the professionals take care of the clean Where a potential or confirmed asbestos incident has occurred, BAS (or their nominated contractor) must undertake the repairs and clean. Remember… Let the professionals take care of these activities! Responsibilities

Building and Asset Services (BAS) (or its contractors)
April 17, 2017 Building and Asset Services (BAS) (or its contractors) Ensure a WAAP is received from the BM or NO and BAS or their contractors sign WAAP before commencing work Arrange and supervise approved remedial works including a professional clean and/or rectification works Provide advice & support to the DET BM or NO Update BEMIR asbestos register to reflect outcome of sample results Ensure asbestos removal and cleaning are carried out outside the site’s operational hours SLIDE: Responsibilities – Building & Asset Services (BAS) (or its contractors) Corrective Actions Messages While undertaking corrective actions in DET Facilities, Building and Asset Services (BAS) or its contractors are responsible for the following: BAS or its contractors provide advice & support to the DET Building Manager (BM) or Nominated Officer (NO) including: restricting the site inspecting and advising on appropriate course of action arranging samples of dust, debris or materials for testing arranging specialist technical advice as required provide an itemised list of items that have been disposed; Ensure a WAAP is received from the Building Manager or Nominated Officer; BAS or their contractors sign the WAAP prior to commencement of work; Arrange and supervise approved remedial works including a professional clean and/or rectification works; Ensure asbestos removal and cleaning are carried out outside the site’s operational hours; Engage specialist personnel as required; Provide copies of test results of dust, debris or materials to the Building Manager or Nominated Officer and the Infrastructure Manager (schools only); Update BEMIR asbestos register to reflect outcome of sample results; Provide advice & support to the Building Manager or Nominated Officer. Provide copies of test results of dust, debris or materials to the BM or NO Engage specialist personnel as required Corrective Actions Responsibilities

Building and Asset Services (BAS) (or its contractors)
April 17, 2017 Building and Asset Services (BAS) (or its contractors) Establish and maintain exclusion zones and other reasonable conditions imposed by the WAAP Not conduct any asbestos related work in the presence or vicinity of staff or students Ensuring works are carried out in accordance with WH&S legislation Ensure that all work is conducted in a safe and competent manner Provide all supporting documentation to the BM or NO SLIDE: Responsibilities – Building & Asset Services (BAS) (or its contractors) Corrective Actions Messages While undertaking corrective actions in DET Facilities, Building and Asset Services (BAS) or its contractors are responsible for the following: Not conduct any asbestos related work in the presence or vicinity of staff or students, whether in classrooms/buildings or external; Establish and maintain exclusion zones and other reasonable conditions imposed by the WAAP (during removal or remediation works); Ensure that their employees are inducted in safe work procedures for ACM; Ensure appropriate safe work practices are in place, including Safe Work Method Statements (SWMSs), and that work is carried out in accordance with relevant conditions set down in the Work Health and Safety legislation and Codes of Practice; Ensure that all work is conducted in a safe and competent manner; Ensure that appropriate and thorough clean-up of site occurs; Notify Building Manager or Nominated Officer by in the first instance of clearance/preliminary clearance to reoccupy the restricted area; Inspect restricted area with Building Manager or Nominated Officer prior to providing clearance for reuse; Ensure that the WAAP is signed by BAS or their contractor after the work is completed; and Provide all documentation to the Building Manager or Nominated Officer (e.g. clearance certificates, disposal certificates, test results etc.). BAS conduct work in accordance with safe work methods. Corrective Actions Ensure that the WAAP is signed by BAS or their contractor after the work is completed Ensure that appropriate and thorough clean-up of site occurs Inspect restricted area with Building Manager or Nominated Officer prior to providing clearance for reuse Responsibilities

Managing asbestos-related risks
April 17, 2017 Managing asbestos-related risks As per DET’s Statement of Intent, appropriate measures are needed to ensure that ACM is managed and potential asbestos-related risks are controlled. Identification & registration Managing in- situ & periodic inspections Progressive removal Education & awareness Safe business procedures & work practices SLIDE: Managing Risks – Managing asbestos-related risks Messages What is the risk associated with ACM? Inhalation of airborne respirable-sized asbestos fibres and developing asbestos- related disease. High levels of exposure to these airborne fibres over a prolonged period of time increase the likelihood of asbestos-related diseases. How can the risk be minimised? Awareness of potential health risks posed by ACM. Avoiding damage to ACM and minimising the release of fibres when working with ACM. Identification & registration (slide 38) DHPW’s BEMIR Asbestos Register Asbestos warning signage Managing in-situ & periodic inspections (slide 39) Necessary components of an effective asbestos management strategy are periodic inspections and monitoring of the condition and risk posed by ACM. Monitoring of the condition and risk posed by ACM remaining in the workplace. These inspections also provide a level of confidence in the accuracy of the Asbestos Register in BEMIR Inspections must be carried out by a competent and certified person/business with experience in ACM assessment of condition risk and sampling. Maintaining the accuracy of the Asbestos Register. Risk assessments Maintenance Condition Assessment An annual visual inspection of buildings and building-related assets by BAS Limited to an evaluation of a facility’s maintenance needs and high risk ACM 1 in 3 year Asbestos Audit Program Progressive removal (see slide 40) Education & awareness (see slide 41) Safe Business Procedures & Work Practices Proper planning for any building-related work or other activity with the potential to disturb ACM (either intentionally or accidentally). Safe Work Method Statement (SWMS) required for all maintenance, installation, refurbishment and construction related works involving or working on ACM or removal. Asbestos removal work can only be undertaken outside of the facility operational hours. No-one, other than the service provider, is permitted on DET sites while asbestos is being removed. Whilst testing of and/or maintenance is being undertaken on assumed or confirmed ACM, the area is to be cleared of students and staff, and access restricted whilst the service provider is working. Contractors must hold required certification including: General Construction Induction, BAS Practical Asbestos Training Course, Asbestos Removal Certificate (Class A/B). Managing Risks

Asbestos Register Managing Risks
April 17, 2017 Asbestos Register Work Health and Safety Regulation 2011, previously required asbestos registers for all buildings classified as workplaces constructed up to 31 December 2003. Schools constructed post-2003 have registers created for the purpose of creating & issuing WAAPs. The ‘central asbestos register’ is maintained by Building & Asset Services (BAS). Identifies assumed, confirmed, removed or not present (tested or not tested) status of asbestos-containing material (ACM) within department-owned sites. Following the 16 May 2014 amendments to Queensland’s Work Health and Safety legislation, only buildings constructed up to 31 December 1989 are assumed to have asbestos-containing material used in their construction, unless proven otherwise. DET has adopted DHPW’s risk based approach as follows - if the room or specific area is not listed in BEMIR, then: For buildings constructed up to 31 December 1989, assume ACM For buildings constructed post-1989 to 31 December 2003, assume ACM for plant and equipment only SLIDE: Asbestos Register Messages Work Health and Safety Regulation 2011, requires asbestos registers for all buildings classified as workplaces constructed up to 31 December 2003. All schools constructed post-2003, will have registers created for the purpose of creating & issuing WAAPs. The central asbestos register is maintained by BAS and identifies assumed, confirmed, removed or not present (tested or not tested) status of asbestos-containing material (ACM) within department-owned sites. Details include: the location and type of ACMs; The physical state based on the level of its encapsulation, its condition and its stability; and A BEMIR score between which can be used to help prioritise any remedial actions by ranking the items of ACM from highest to lowest risk. Following the 16 May 2014 amendments to Queensland’s Work Health and Safety legislation, only buildings constructed up to 31 December 1989 are assumed to have asbestos containing materials used in their construction, unless proven otherwise. The asbestos registers should not be relied on solely as the completeness and accuracy cannot be guaranteed. If the building was constructed up to 31 December 1989 and the room or specific area is not listed in BEMIR, then it should be treated as assumed ACM until proven otherwise. For buildings constructed post-1989 up to 31 December 2003, assume ACM for plant and equipment only If you are unsure if a material contains asbestos then you should assume that ACM is present until sample testing is conducted. If ACM has been identified at the workplace, then legislation requires asbestos warning signage to be installed and maintained to indicate its presence. DET practice is for signage to be displayed on the front counter at the reception. Managing Risks

Managing Risks Inspections
April 17, 2017 Inspections Identification of ACM in buildings & decisions on how it will be managed are determined by a series of inspections. Maintenance Condition Assessments (coordinated centrally) A visual inspection of buildings and building-related assets by BAS Limited to an evaluation of a facility’s maintenance needs and high risk ACM including: Deteriorated or unstable ACM that is not sealed ACM that may be subject to abrasion or rapid deterioration over time Friable ACM that is not effectively sealed Asbestos Audit Program (coordinated centrally) Inspection & review of all existing assumed & confirmed ACM Identification & recording of new ACM Current audit process includes details down to six elevations in each room within those buildings that contain assumed or confirmed ACM Direct any anomalies or queries associated with the existing data in BEMIR in the following sequence for rectification: 1. Initially your BAS regional contact, then 2. Regional facility contact, then 3. 2012 – 2013 (Finalised) 2013 – 2014 2014 – 2015 (In progress) SLIDE: Managing Risks – Inspections Messages Necessary components of an effective asbestos management strategy are periodic inspections and monitoring of the condition and risk posed by ACM. These inspections also provide a level of confidence in the accuracy of the Asbestos Register in BEMIR Maintenance Condition Assessment An annual visual inspection of buildings and building-related assets by BAS. Limited to an evaluation of a facility’s maintenance needs and high risk ACM. Examples of higher risk ACM are: Deteriorated or unstable ACM that is not sealed ACM that may be subject to abrasion or rapid deterioration over time Friable ACM that is not effectively sealed Asbestos Audit Program Inspection & review of existing assumed & confirmed ACM. Identification & recording of new ACM. DET expanded the audit process commencing the financial year to include all buildings (contains ACM or not) and where ACM is assumed or confirmed, detail down to each room within those buildings. Direct any anomalies or queries associated with the existing data in the following sequence to achieve data updates, amendments or response to questions in the following sequence: initially - your BAS regional contact, if not adequately addressed then, regional facility contact, if not adequately addressed then, Managing Risks

Managing Risks Progressive removal of ACM
April 17, 2017 Progressive removal of ACM The Government’s risk management strategy for ACM includes the removal of ACM based on its assessed condition and level of risk. DET’s policy is that: All ACM identified as being in poor physical condition (Physical state 1 or 2 or having a BEMIR score of 76 or greater) is made safe and prioritised for removal through the Asbestos Removal Program (ARP). In addition to this removal strategy, the progressive removal of ACM is to be considered for all capital and minor works projects involving the refurbishment and upgrade of existing facilities. Based on the likelihood of extensive disturbance to friable ACM, the need for excessive control measures to mitigate risk and cost as part of the refurbishment works, consideration will be given to the removal of all identified friable ACM in the work area. Where renovation, refurbishment, demolition or maintenance works are to occur, existing ACM is not to be enclosed, encapsulated or sealed. All removal work must be done outside of school operating hours. Managed Risks – Removal of ACM Messages: The Government’s risk management strategy for ACM includes the removal of ACM based on its assessed condition and level of risk. DET’s policy is that: All ACM identified as being in poor physical condition (Physical state 1 or 2 or having a BEMIR score of 76 or greater) is made safe and prioritised for removal through the Asbestos Removal Program (ARP). In addition to this removal strategy, the progressive removal of ACM is to be considered for all capital and minor works projects involving the refurbishment and upgrade of existing facilities. Based on the likelihood of extensive disturbance to friable ACM, the need for excessive control measures to mitigate risk and cost as part of the refurbishment works, consideration will be given to the removal of all identified friable ACM in the work area. Removal must be undertaken by a licenced person (service provider). The service provider must provide the Building Manager or Nominated Officer with an Asbestos Removal Control Plan (ARCP). All removal work must be done outside of school operating hours. Once the ACM removal work has been completed, a thorough inspection of the site must be undertaken to ensure there is no visible evidence of dust or debris and the site is cleared to for reuse. BAS update asbestos register records once a WAAP is closed in BEMIR and from details provided in the data capture forms. Any items removed must be recorded in BEMIR. This is actioned following the saving of supporting documents to the WAAP. * Where renovation, refurbishment, demolition or maintenance works are to occur, existing ACM is not to be enclosed, encapsulated or sealed. Managing Risks

AMT schools/educational workplaces FMT schools/educational workplaces
Red Tape Reduction - AMT or FMT schools Infrastructure Operations monitor weekly, the BEMIR environmental status for all department-owned schools/educational workplaces and provide advice regarding required procedures when the status changes. AMT schools/educational workplaces Schools/educational workplaces where the BEMIR asbestos environmental status indicates assumed, confirmed or unknown Implement DET’s asbestos management policy and procedures including formation of an Asbestos Management Team (AMT) AMT training (4hrs) provided for all AMT members Asbestos Awareness – annual presentation required to be undertaken by all staff and P&C WAAPs issued for all maintenance, construction, installation and refurbishment All asbestos –related incidents managed as per DET’s guidelines & IMRs completed in BEMIR within 1 hour. hardcopy supporting documents retained and attached electronically to the Work Area Access Permit (WAAP) or Incident Management Report (IMR) in BEMIR prior to closure Asbestos warning signage and Asbestos Management posters (your team/your role) must be displayed FMT schools/educational workplaces Schools/educational workplaces where the BEMIR asbestos environmental status indicates not present (tested/not tested) Implement Working on DET Facilities document for all maintenance, refurbishment, installation and construction Assign BEMIR users to a Facilities Management Team (FMT) FMT training (1.5hrs) provided for FMT members only WAAPs issued for all maintenance, construction, installation and refurbishment hardcopy supporting documents retained and attached electronically to the Work Area Access Permit (WAAP) in BEMIR prior to closure Red Tape Reduction – AMT or FMT school Messages: Key changes to business activities include: AMT Schools/Educational Workplaces The following items or activities are now only required in department-owned schools/educational workplaces where ACM is “confirmed”, “assumed” or “unknown” in the BEMIR environmental status field; formation of an Asbestos Management Team (AMT). training provided for AMT members. Asbestos Awareness – annual presentation only required to be undertaken by all staff and P&C members or volunteers in department-owned schools/educational workplaces where ACM is “confirmed”, “assumed” or “unknown” in BEMIR environmental status field. hardcopy supporting documents need to be retained and should be scanned and attached electronically to the Work Area Access Permit (WAAP) or Incident Management Report (IMR) in BEMIR prior to closure. All department-owned schools/educational workplaces where the BEMIR environmental status field does not state “confirmed”, “assumed” or “unknown” are only required to: assign roles and responsibilities consistent with being able to create, authorise and close Work Area Access Permits (WAAPs) in BEMIR. these roles and delegations are the same as an AMT member in relation to WAAP requirements and inspections following completion of work (i.e. Building Manager (BM), Nominated Officer (NO) and Administrative Officer (NO)). these roles are assigned to a Facilities Management Team (FMT) in lieu of the current Asbestos Management Team (AMT) at these locations. training for a FMT member is for Work Area Access Permits (WAAPs) only (estimated 1.5hr duration) and must be undertaken to ensure competency for this role. FMT members that have previously attended the 4hr AMT training have already completed the BEMIR WAAP training module and are not required to attend this reduced training package. This training is delivered by your regional facility personnel and schools will be advised when sessions are available. hardcopy supporting documents need to be retained and scanned and attached electronically to the Work Area Access Permit (WAAP) in BEMIR prior to closure. ALL REQUIRED PROCEDURES FOR SCHOOLS/EDUCATIONAL WORKPLACES All department-owned schools/educational workplaces that “contain - assumed or confirmed asbestos-containing material” (ACM) Department-owned schools/educational workplaces where the BEMIR environmental status field states; “confirmed”, “assumed” or “unknown” are required to implement DET’s Asbestos Management – Policy, Plan and Guidelines. These locations are required to implement the following: Appointment of an Asbestos Management Team (AMT) – personnel assigned roles and responsibilities for the management of facilities including undertaking required asbestos management procedures. Displaying the ‘Poster – asbestos management, your team’ in staffrooms to identify trained Asbestos Management Team members (available from the Asbestos Management website). Displaying the ‘Poster – asbestos management, your role’ in staffrooms (available from the Asbestos Management website). Staff delegated Asbestos Management Team roles undertake Asbestos Management Training prior to commencing in the role. All staff participates annually in the Asbestos Awareness – annual presentation facilitated by the Building Manager (Principal) and an attendance register is maintained. The Building Manager (Principal) delivers the Asbestos Awareness – annual presentation to all P&C executive members and active members. The Building Manager completes and returns the School Asbestos Management Team and BEMIR Data Collection issued in Semesters 1 & 2 to identify asbestos management and BEMIR requirements. Work Area Access Permits (WAAPs) are created and generated in BEMIR and physical signed-off by the Building Manager or their Nominated Officer. Following completion of work, the work site/area is inspected by the Service Provider and the Building Manager or Nominated Officer and the WAAP is signed off indicating clearance and that area is available for re-use. Work Area Access Permits (WAAPs) are closed in BEMIR once the WAAP and all supporting documentation has been scanned and attached to the WAAP in BEMIR - note: hardcopy documents must be retained as per the Qld Government retention/disposal schedule. Incident Management Reports (IMRs) are created in BEMIR within one hour of the incident discovery. Upon resolution of the incident, the IMR must be updated including scanning and attaching all supporting documentation and then closed in BEMIR. All department-owned schools/educational workplaces that “do not contain - assumed or confirmed asbestos-containing material” (ACM) Department-owned schools/educational workplaces where the BEMIR environmental status field does not state; “confirmed”, “assumed” or “unknown” are not required to implement DET’s Asbestos Management – Policy, Plan and Guidelines. These locations are commonly referred to as having “no asbestos identified”. Continue assigning roles and responsibilities to create, authorise and close Work Area Access Permits (WAAPs) in BEMIR. The roles and delegations for WAAPs, are the same as trained AMT members in relation to WAAP requirements and inspections following completion of work (i.e. Building Manager (BM), Nominated Officer (NO) and Administrative Officer (NO)). These roles will be assigned to a Facilities Management Team (FMT) in lieu of the current Asbestos Management Team (AMT) at these locations. School Principal (Building Manager – BM) required to appoint a Facilities Management Team (FMT) to continue undertaking WAAP requirements. FMT members to undertake BEMIR WAAP training, estimated 1.5hr duration. (Note; FMT members that have previously attended the 4hr AMT training have already completed the BEMIR WAAP module and are not required to participate in this training. Regional facility personnel will deliver the FMT training and advise when sessions are available). The Building Manager completes and returns the School Facilities Management Team Data Collection issued in Semesters 1 & 2 to identify the current status and requirements. Work Area Access Permits (WAAPs) are closed in BEMIR once the WAAP and all supporting documentation has been scanned and attached to the WAAP in BEMIR. Managing Risks

Education & Awareness Managing Risks
April 17, 2017 Education & Awareness To minimise potential exposure to ACM at the workplace where ACM is assumed and/or confirmed, ensure all staff are aware of: The issues associated with ACM; The department’s asbestos management policy and procedures; their roles and responsibilities. Asbestos Management resources for display Including: Asbestos Warning Sign WAAP Door Sign Poster – Asbestos Management – your role Poster – Asbestos Management – your team Asbestos Management Team (AMT) training For staff assigned to the Asbestos Management Team or responsible for managing facilities Asbestos Awareness – annual presentation Vodcast facilitated annually by the Building Manager with all staff & P&C Asbestos Management website OnePortal Quick links ‘Asbestos Management’ SLIDE: Education & Awareness Messages To minimise potential exposure to ACM at the workplace where ACM is assumed and/or confirmed, ensure all staff are aware of: The issues associated with ACM; The department’s asbestos management procedures; their roles and responsibilities. DET has implemented a number of education and awareness initiatives including: The 4hr Asbestos Management Team (AMT) training – for staff assigned to the Asbestos Management Team and responsible for managing facilities. The Asbestos Awareness – annual presentation – to be presented annually by the Building Manager to all staff & P&C members where facilities are known to have assumed and/or confirmed ACM. The attendance register must be kept for audit purposes. The Asbestos Management website – hosting the policy, plan and resources to support asbestos management in all DET facilities The Asbestos Management Kit available from the Asbestos Management website containing the ‘Poster – asbestos management – your role’ – promoting key messages designed to make staff more aware of their responsibilities in managing asbestos in DET facilities. the ‘Poster – asbestos management – your team’ – to be completed by the school to identify staff assigned to the Asbestos Management Team. Managing Risks

Planning Project Works
April 17, 2017 Planning Project Works See the AMP (attachment 3*) for the detailed procedure for managing all building-related works. DET requires the Building Manager (BM) or Nominated Officer (NO) to ensure: The scope of project work is fully identified. The current BEMIR asbestos register is checked – sample testing by BAS may be required. Review the Asbestos in Soil Site Management Plan if applicable. Undertake the tender process – all tender documentation must include the Working on DET Facilities document*. Ensure Service Providers comply with relevant asbestos licensing requirements as stated in the Asbestos Management Plan (AMP). Issue a purchase order and a contract. The ‘Working on DET Facilities’ document must be attached. Coordinate the ‘Start-up Meeting’ – use DET template*. Issue a Work Area Access Permit (WAAP) to the Service Provider. Communicate to all staff when work will commence and finish. Monitor the project until completion. Inspect the site for reuse and physically sign-off the WAAP with the Service Provider ensuring that all supporting documentation for any sample testing or asbestos removals is obtained. Update and close the WAAP in BEMIR ensuring all additional relevant information is scanned and attached to the WAAP. The hardcopy WAAP and all supporting documentation must be retained in an Asbestos Management file as per the Queensland Government’s General Retention and Disposal Schedule for Administrative Records. * Note: the Asbestos Management Plan for DET Facilities and all supporting documentation is available from the website accessed via the OnePortal Quick links ‘Asbestos Management’ SLIDE: Planning Project Works Facilitator’s tip Refer participants to Attachment 3 of the AMP. Messages See the AMP (attachment 3*) for the detailed procedure for managing all building-related works. DET requires the Building Manager (BM) or Nominated Officer (NO) to ensure: The scope of project work is fully identified; The current BEMIR asbestos register is checked – sample testing by BAS may be required: For buildings constructed – up to 31 December 1989: if the specific location/s of a building to be worked on is not recorded in BEMIR, then you must treat the material to be worked on for that building as assumed ACM until proven otherwise. Asbestos sample testing is required to confirm the presence and type of ACM. For buildings constructed – post-1989 up to 31 December 2003: the building’s plant and equipment should be audited to identify asbestos-containing material. For buildings constructed from – 1 January 1990: the whole building can be described as having “No Asbestos Identified”. The building's construction date would need to be identified to assist with this and the asbestos register will be updated appropriately as part of the 1 in 3 year Asbestos Audit Program. Review the Asbestos in Soil Site Management Plan if applicable – should be located in BEMIR in the Facility Documents. Undertake tender process – all tender documentation must include the Working on DET Facilities document. Ensure Service Providers comply with relevant asbestos licensing requirements as stated in the Asbestos Management Plan (AMP). Coordinate the ‘Start-up Meeting’ – use DET template* Issue a Work Area Access Permit (WAAP) to the Service Provider Monitor the project until completion Inspect the site for reuse and physically sign-off the WAAP with the Service Provider ensuring that all supporting documentation for any sample testing or asbestos removals is obtained. Update and close the WAAP in BEMIR ensuring all additional relevant information is scanned and attached to the WAAP. The hardcopy WAAP and all supporting documentation must be retained in an Asbestos Management file as per the Queensland Government’s General Retention and Disposal Schedule for Administrative Records. * Note: the Asbestos Management Plan for DET Facilities and all supporting documentation is available from the website accessed via the OnePortal Quick links ‘Asbestos Management’ Managing Risks

Managing Risks Precautionary measures - work being conducted
April 17, 2017 Precautionary measures - work being conducted DET policy requires Service Providers to use safe work practices. When a Service Provider is undertaking ACM removal work No DET personnel, students or school community members are to be on site ONLY authorised service providers When a Service Provider is undertaking sample testing and/or maintenance Area or room is cleared of students/staff Access to area is restricted during the work and until the area has been inspected and a clearance given for normal re-use At all times, barriers and signage must be in place SLIDE: Precautionary Measures - Work being conducted Messages DET Policy requires: When a Service Provider is conducting work involving ACM, they should be using safe work practices which include precautionary measures around the area of work. These precautionary measures include making sure no one is to be onsite when ACM removal work is being undertaken. When undertaking maintenance or sample testing of assumed and/or confirmed ACM, no staff or students are to be in the room/work area. Access to the area must be restricted during the work and until the area has been inspected and a clearance given for normal re-use. Only authorised service providers should be in the vicinity of the area outlined in the WAAP. Key Message: Clear out before building related work begins No students or staff are to be in the area or room while building related work is underway. Asbestos removal work must take place outside of operational hours. Remember… Clear out before building-related work begins Managing Risks

Work Area Access Permits (WAAPs)
April 17, 2017 Work Area Access Permits (WAAPs) Managing Risks

Managing Risks WAAPs – serve a purpose
April 17, 2017 WAAPs – serve a purpose Grants permission to access an area to carry out work Identifies ‘General & Special Conditions of Access’ relevant to the location Provides the service provider with the current Asbestos Register to identify the presence of assumed or confirmed ACM Formalises the clearance inspection process Providing all supporting evidence is attached to a WAAP at closure, the Asbestos Register can be updated. Closing off a WAAP electronically allows BEMIR to be updated (accuracy) SLIDE: WAAPs – serve a purpose Messages Grants permission to access an area to carry out work Identifies ‘General & Special Conditions of Access’ relevant to the location Provides the service provider with the current Asbestos Register to identify the presence of assumed or confirmed ACM Formalises the clearance inspection process Providing all supporting evidence is attached to a WAAP at closure, the Asbestos Register can be updated. Closing off a WAAP electronically allows BEMIR to be updated (accuracy) Note: WAAPs do not; Signify approval of the scope of work Alter any contractual or statutory obligations for the work Provide approval for any variation to the contract for the work Managing Risks

Managing Risks When are WAAPs required?
April 17, 2017 When are WAAPs required? A WAAP is required for …… ALL maintenance, installation, refurbishment and construction related works that has the potential to disturb ACM or NOT. Every time a Service Provider is on site…… for any building-related works then a WAAP is to be issued. SLIDE: When are WAAPs required Messages A WAAP is required for all maintenance, installation, refurbishment and construction related works that has the potential to disturb ACM or NOT. Every time a Service Provider is on site for any building-related works then a WAAP is to be issued. Additional Messages WAAPs are to be prepared prior to the service provider’s arrival on site where possible. The Building Manager, Nominated Officer or Administrative Officer are to check BEMIR and create the WAAP electronically from BEMIR in readiness for the work. The service provider must also provide DET notice prior to their arrival to do planned or unplanned work (except in after hours emergencies). Key Message: ‘No WAAP, no work, no way!’ BEMIR Work Area Access Permits or WAAPs are a "permit to work". Service providers must have a current WAAP before any building-related works starts at the facility. Facilitator’s tip: refer participants to page 52 and review the Typical Situations listed at the top of the page Q: Would you need to issue a WAAP for servicing of office equipment? – No WAAPs are NOT required for; Day to day gardening General cleaning Servicing of office equipment (printers, photocopiers) Laundry services General waste removal by a local council to the tip Remember… No WAAP, no work, no way! Managing Risks

WAAP activated & generated
April 17, 2017 The WAAP Process Required for ALL building-related works including maintenance, installation, refurbishment & construction. Managed by the Building Manager (BM) or Nominated Officer (NO). Asbestos Management Team BM – Building Manager NO – Nominated Officer AO – Administrative Officer Log-in to BEMIR WAAP created Prior to the Service Provider’s arrival by the BM, NO or AO  WAAP activated & generated Activate created WAAP Generate to print WAAP with Asbestos Register  WAAP authorised BM or NO must authorise WAAP with signature Service provider checks WAAP, updates details & signs page 1 Copy given to Service Provider SLIDE: The WAAP Process Messages A WAAP is required for ALL maintenance, installation, refurbishment and construction related works that has the potential to disturb ACM or NOT. Issuing WAAPs A WAAP should be created in BEMIR by the Building Manager, Nominated Officer or Administrative Officer prior to the Service Provider’s arrival. Only the Building Manager or Nominated Officer can authorise a WAAP. A WAAP must be authorised before it can be issued to a service provider. Before issuing the WAAP the authorising officer must complete the client details and sign the WAAP. Use of the Facility ID Stamp by schools in lieu of the authorising officer signature is not permitted. Service Providers could include BAS staff/contractors DET maintenance staff/school officers P&C members or volunteers If there are more than 3 workers, then the addendum must be completed and attached to the WAAP. The service provider is responsible to get all their employees/contractors to sign the addendum and then provide the copy to the Building Manager/Nominated Officer along with the signed off WAAP at the completion of the work. The service provider managing the project is responsible for ensuring that all their staff and contractors/subcontractors on site have viewed the asbestos register. For more information about the WAAP process, refer to the User Guides available from the OnePortal BEMIR page, or refer to section 10 of the Asbestos Management Plan for DET Facilities. Note: If the WAAP has been created for rectification/remedial works as a result of an asbestos-related incident, ensure the WAAP is finalised & closed before the Incident Management Report (IMR). * Note: The hardcopy WAAP and all supporting documentation must be retained in an Asbestos Management file as per the Queensland Government’s General Retention and Disposal Schedule for Administrative Records. * Note  - notification generated to Facility Contacts WAAP finalised BM, NO or AO update electronic WAAP in BEMIR and retain hardcopy documentation All supporting documents must be scanned and attached to the electronic WAAP in BEMIR  Work completed. Site inspected & cleared for reuse by BM or NO & Service Provider WAAP signed off (page 2) by BM or NO & Service Provider. All documentation given to BM or NO WAAP closed in BEMIR  The hardcopy WAAP and all supporting documentation must be retained in an Asbestos Management file as per the Queensland Government’s General Retention and Disposal Schedule for Administrative Records.

Work Area Access Permits
April 17, 2017 Work Area Access Permits SLIDE: WAAP – Page 1 of 4 Messages What is a WAAP? When is it required? A Work Area Access Permit is a written and signed authorisation granting conditional access to a specific work area for the purpose of carrying out building-related work or activity which may or may not potentially disturb ACM. A WAAP is required for all maintenance, installation, refurbishment and construction related works of any description whether the work has the potential to disturb ACM or NOT. Therefore every time a service provider comes on site a WAAP is to be issued. A WAAP is to be prepared prior to the service provider arriving on site where possible. When is a WAAP not required? A WAAP is not required for day-to-day gardening General cleaning Servicing of office equipment Laundry services General rubbish removal Who should issue a WAAP? WAAPs must be authorised by the Building Manager or Nominated Officer before being issued to the Service Provider. Key point: The authorising officer must ensure the ‘Client’ details are completed fully. Use of the Facility ID Stamp by schools in lieu of the authorising officer signature is not permitted. Use of the Facility ID Stamp by schools in lieu of the authorising officer signature is not permitted. Managing Risks

April 17, 2017 SLIDE: WAAP – Page 2 of 4 Messages
After the work is completed, the Principal Contractor or Service Provider must complete page 2 and return the signed WAAP and any relevant documentation to the Building Manager or Nominated Officer. Facilitator’s tip: Blank permits can be printed from: it_blank.pdf

General Conditions of Access Discuss the general conditions of access and get participants to give examples e.g. access to the work site is via Smith Street entrance from 9am – 10:30am; 11:00 – 12:30pm; and 1:45 – 2:45pm.

Special Conditions of Access (Asbestos)

Conditions of Access Managing Risks
April 17, 2017 Conditions of Access General and Special Conditions of Access are attached to the WAAP. They are a standardised control measure used to minimise & control health and safety risks associated with the work. Service Providers and workers performing the work outlined in the WAAP must comply with the minimum requirement of the Conditions of Access provided. General Local instructions Warning signs & barriers Safe work practices SLIDE: WAAPs – Conditions of Access Messages Note: If the WAAP is produced from BEMIR then the conditions of access will be printed as part of the WAAP. If a WAAP was produced from a back-up hard copy (where BEMIR was not available electronically) then a copy of the general and special conditions of contract should also be provided with the manual copy to the service provider. Once BEMIR is available again electronically, any manual permits are to be created in the system to ensure the permits can be closed electronically for, reporting and updating of data by BAS as required. Special Safe work practices when carrying out work involving ACM Managing Risks

Managing Risks A period WAAP
April 17, 2017 A period WAAP A period WAAP may only be issued to an employee (Schools Officer/Facilities Maintenance Staff) in limited situations where there is no risk of disturbance of ACM. The employee must have ready access to, and understand the facility’s current BEMIR Asbestos Register. The employee must not undertake any work on ACM including make safe repairs. It should not be issued for periods extending over 12 months. A period WAAP can be considered for: Routine Day-to-day Tasks (Schools Officer/Facilities Maintenance Staff) Minor tasks not involving any ACM such as hanging a picture, drilling holes to put up a simple shelf, relocating a noticeboard or preparing surfaces for minor paint touch-ups. SLIDE: A Period WAAP Messages A period WAAP may only be issued to an employee (Schools Officer/Facilities Maintenance Staff) in limited situations where there is no risk of disturbance of ACM. The employee must have ready access to, and understand, the facility’s current BEMIR Asbestos Register. The employee must not undertake any work on ACM including make safe repairs. It should not be issued for periods extending over 12 months. A period WAAP can be considered for: Routine Day-to-day Tasks (Schools Officer/Facilities Maintenance Staff) Minor tasks not involving any ACM such as hanging a picture, drilling holes to put up a simple shelf, relocating a noticeboard or preparing surfaces for minor paint touch-ups. Service Maintenance Work (preventative & statutory) Servicing fire/security systems, servicing air-conditioning systems A period WAAP should NOT be used; For periods extending over 12 months; When the Building Manager or Nominated Officer are not confident that potential risks have been adequately assessed. The Building Manager or Nominated Officer must conduct a regular review to make sure that the criteria are being met – the conditions of access are being complied with. *Note: Special Requirement when issuing period WAAPs to employees. As employees are not to undertake any work on ACM, please insert the following statement in the “Special Conditions” section of the WAAP when creating electronically in BEMIR. “Requirements in the attached “General Conditions of Access”, “Special Conditions of Access (Asbestos)” and Sections A and B in the “After the Work is Completed” section of the WAAP do not apply to DET employees as they are not to undertake ANY work on ACM.” Managing Risks

Managing Risks Multiple Buildings 1 WAAP 5 WAAPs
April 17, 2017 Multiple Buildings One or several Work Area Access Permits (WAAPs) may need to be produced depending on the scope and staging of work. The service provider takes control of the work area until they sign-off the WAAP indicating that the work area is available for re-use, so multiple WAAPs may be needed to support day to day functioning or stages of a project. Asbestos Vinyl removal in several buildings – all work completed in one weekend 1 WAAP Classroom renewal projects affecting 5 blocks – work scheduled over 10 weeks with 2 weeks/building 5 WAAPs SLIDE: Issuing WAAPs – Multiple buildings Messages Depending on the scope of the work involved and number of buildings, it may be necessary to create an individual WAAP for various stages of the works which cover more than one building. The service provider takes possession of the specific work area in a facility identified on the WAAP. The area remains under their control until the service provider signs off the ‘service provider’ section of the WAAP which then provides ‘clearance’ for the school to again reoccupy the space. BEMIR has the capability of copying details from a previous permit to assist in streamlining this process. When copying an existing WAAP, the exact same details are transferred to the new WAAP however the service provider details may be altered. This functionality may be useful for issuing Period WAAPs or for issuing a WAAP for routine maintenance. Managing Risks

Managing Risks Closing WAAPs - Supporting Documentation
April 17, 2017 Closing WAAPs - Supporting Documentation Required supporting documentation such as (not limited to): Test results Clearance certificates Contractor reports Disposal notice Scope of work Safe Work Method Statement (SWMS) Asbestos Removal Control Plans (ARCP) Building plans Photos Saving supporting documentation : All supporting documentation should be scanned and saved as an attachment against the WAAP in BEMIR before the record is closed. The hardcopy WAAP and all supporting documentation must be retained in an Asbestos Management file as per the Queensland Government’s General Retention and Disposal Schedule for Administrative Records. SLIDE: Closing WAAPs – supporting documentation Messages Before closing the WAAP, all supporting documentation should be scanned and attached to the record in BEMIR. The hardcopy WAAP and all supporting documentation must be retained in an Asbestos Management file as per the Queensland Government’s General Retention and Disposal Schedule for Administrative Records. Managing Risks

Managing Risks Closing a WAAP
April 17, 2017 Closing a WAAP A WAAP can only be closed after the Building Manager or Nominated Officer have inspected the work area with the Service Provider. The Service Provider must provide confirmation that The work described in the WAAP is completed. The work met statutory requirements and the Safe Work Method Statement. The work area was cleaned and thoroughly inspected. The work area is available for return to normal use. Building Manager or Nominated Officer must Must check that the work area is clean and there is no dust or debris. Receive advice from the Service Provider that the work has been completed and that the work area is ready for return to normal use. SLIDE: Closing a WAAP Messages A WAAP can only be closed after the Building Manager or Nominated Officer have inspected the site with the Service Provider. Closing off a WAAP requires confirmation from the Service Provider that: The work described in the WAAP is completed; The work met statutory requirements and the Safe Work Method Statement; The work area was cleaned and thoroughly inspected; The work area is available for return to normal use. The Building Manager or Nominated Officer must: Check that the work area is clean and that there is no dust or debris. receive advice from the Service Provider that the work has been completed and that the work area is ready for normal reuse. include any notes that the Service Provider may have provided, within the WAAP’s ‘Update asbestos register’ section for BAS’s reference. BAS will use this information to update the asbestos register Ensure all supporting documentation is scanned and attached to the WAAP in BEMIR before the record is closed. The hardcopy WAAP and all supporting documentation must be retained in an Asbestos Management file as per the Queensland Government’s General Retention and Disposal Schedule for Administrative Records. Managing Risks

BEMIR WAAPs & corresponding Facility Site Maps
April 17, 2017 BEMIR WAAPs & corresponding Facility Site Maps Continue using the corresponding facility site map saved in BEMIR when creating WAAPs for service providers undertaking maintenance, installation, refurbishment and construction related works. Ensures the correct corresponding BEMIR asset/improvement and associated asbestos register is available for the service provider undertaking work or reporting an asbestos incident. Process Projects and Asset Management Systems (PAMS) validate data updates and load updated site Maps into OnePortal EMU then map old to new functional location descriptions in BEMIR & provide to the Department of Housing and Public Works (DHPW) DHPW migrate new functional location descriptions into the BEMIR sandpit and then production environments Once the BEMIR update occurs, the corresponding facility site map is then uploaded by EMU into BEMIR SLIDE: BEMIR WAAPs and corresponding Facility Site Maps Facilitator’s tip Refer participants to Attachment 3 of the AMP. Messages What to do: Continue using the corresponding facility site map saved in BEMIR when creating WAAPs for service providers undertaking maintenance, installation, refurbishment and construction related works. Background: Using the current facility site map saved in BEMIR when creating work area access permits (WAAPs) or asbestos incident management reports (IMRs) will ensure the correct corresponding BEMIR asset/improvement and associated asbestos register is available for the service provider undertaking work or reporting an asbestos incident. Currently, Infrastructure Services Branch (ISB) are working with schools/educational workplaces, validating and finalising data updates including updated facility site maps loaded onto OnePortal. Following the validation and loading of updated site maps into OnePortal, a further exercise mapping old to new functional location descriptions in BEMIR is also being undertaken and then migrated electronically into BEMIR by Department of Housing and Public Works. Once the BEMIR update occurs, the corresponding facility site map is also uploaded into BEMIR. The above activities are completed sequentially, ensuring relevant confirmations are obtained from school Principals in relation to site map updates. This ensures a high level of data integrity for site maps that are also used as a reference for updating BEMIR. The updating of BEMIR continues as a priority following the loading of approved maps onto OnePortal. If you have any questions in relation to BEMIR functional location updates, please send an with your query to If your query relates to OneSchool naming conventions or site maps then If you have any questions in relation to BEMIR functional location updates, please send an with your query to or, if the query relates to; OneSchool naming conventions or site maps then Managing Risks

Managing asbestos-related incidents
April 17, 2017 Managing asbestos-related incidents

Incident Management What is an asbestos-related incident?
April 17, 2017 What is an asbestos-related incident? An asbestos-related incident is an event involving assumed or confirmed asbestos-containing material (ACM) being disturbed in a method not consistent with legislative requirements. Specifically, any direct action that exposes ACM and has the potential to release fibres e.g. damaging, abrading, breaking, scratching, abrasive cleaning, sanding, scraping, sampling, cutting, drilling, penetrating or removing. Causes include: Accidental damage; Potential work method issue; Policy or AMP not followed; Deterioration Vandalism/Fire Weather event Undetermined cause (i.e. damaged material, discovery or exposed in soil) SLIDE: What is an asbestos-related incident? Messages An asbestos-related incident is an event involving assumed or confirmed asbestos- containing material (ACM) being disturbed in a method not consistent with legislative requirements. Specifically, any direct action that exposes ACM and has the potential to release fibres e.g. damaging, scratching, abrasive cleaning, sanding, cutting, drilling. An Incident Management Report (IMR) is required for ALL assumed or confirmed asbestos-related incidents resulting from: Accidental damage; Potential work method issue; Policy or AMP not followed; Deterioration; Vandalism/Fire; Weather event; or Undetermined cause (i.e. damaged material, discovery or exposed in soil). Incident Management

Incident Management Asbestos debris in grounds
April 17, 2017 Asbestos debris in grounds Discovered Where suspected ACM debris is found on the surface or in the grounds, the material must not be handled but left where it is found and the incident reported immediately to a member of the Asbestos Management Team (i.e. the Building Manager, Nominated Officer or Administrative Officer). Required management The area must be secured and BAS contacted. The Building Manager or Nominated officer must follow the procedures for managing an asbestos-related incident including advising parents and caregivers. BAS will inspect the area and take appropriate remedial action which may include the development of an Asbestos in Soil Site Management Plan. To ensure the effectiveness of an Asbestos in Soil Site Management Plan, the identified area should be visually inspected at regular intervals, after high traffic events or after a period of prolonged rain or drought. The Building Manager or Nominated Officer is responsible for ensuring that BAS undertake reinspections. See attachment 5 of the AMP for the required procedures or refer to Section 12 of the Asbestos Management Plan for further detail. SLIDE: Asbestos debris in grounds Messages Discovered Where suspected ACM debris is found on the surface or in the grounds, the material must not be handled but left where it is found and the incident reported immediately to a member of the Asbestos Management Team (i.e. the Building Manager, Nominated Officer or Administrative Officer). Required management The area must be secured and BAS contacted. The Building Manager or Nominated Officer must follow the procedures for managing an asbestos-related incident including advising parents and caregivers. BAS will inspect the area and take appropriate remedial action which may include the development of an Asbestos in Soil Site Management Plan. To ensure the effectiveness of an Asbestos in Soil Site Management Plan, the identified area should be visually inspected at regular intervals, after high traffic events or after a period of prolonged rain or drought. The Building Manager or Nominated Officer is responsible for ensuring that BAS undertake reinspections. See attachment 5 of the AMP for the required procedures or refer to section 12 of the Asbestos Management Plan for further detail. Key Message Under no circumstances should staff, students or parents handle the material! Under no circumstances should staff, students or parents handle the material! Incident Management

Incident Management Asbestos debris located during project works
April 17, 2017 Asbestos debris located during project works Where an Asbestos in Soil Site Management Plan (ASMP) has been prepared, it must be used when planning project works. Service Providers undertaking building-related works where an Asbestos in Soil Site Management Plan (ASMP) is available, must use Safe Work Method procedures when excavating. If assumed/confirmed ACM is excavated during building-related work and appropriate Safe Work Method procedures (SWMP) are utilised for this type of event, work can continue as per the SWMP. The service provider must inform the Building Manager (BM) or Nominated Officer (NO). The BM or NO must follow the procedures for managing an asbestos-related incident/discovery including contacting BAS and advising parents and caregivers for the “initial discovery only” of asbestos debris in soil for the project. BAS will inspect the site, undertake remedial action if required and review the Service Providers’ asbestos in soil SWMP. If an Asbestos in Soil Site Management Plan (ASMP) is not available at the time of discovery, the DET project coordinator/manager will request BAS to arrange for the development of an ASMP for project. The BM or NO should be kept informed by the service provider, BAS or the DET project coordinator/manager if engaged. SLIDE: Asbestos debris located during project works Messages Where an Asbestos in Soil Site Management Plan (ASMP) has been prepared, it must be used when planning project works. Service Providers undertaking building-related works where an Asbestos in Soil Site Management Plan (ASMP) is available, must use Safe Work Method procedures when excavating. If assumed/confirmed ACM is excavated during building-related work and appropriate Safe Work Method procedures (SWMP) are utilised for this type of event, work can continue as per the SWMP. The service provider must inform the Building Manager (BM) or Nominated Officer (NO). Where Safe Work Method procedures were used upon discovery of ACM in Soil, work on the project can continue while Building and Asset Services (BAS) are managing the inspection and development of the ASMP if required and the clearance. The BM or NO must follow the procedures for managing an asbestos-related incident/discovery including contacting BAS and advising parents and caregivers for the “initial discovery only” of asbestos debris in soil for the project. BAS will inspect the site, undertake remedial action if required and review the Service Provider’s asbestos in soil Safe Work Method procedure. If an Asbestos in Soil Site Management Plan is not available at the time of discovery, then the DET project coordinator/manager will liaise with BAS for the development of an Asbestos in Soil Site Management Plan. The Building Manager or Nominated Officer should be kept informed by the service provider, BAS or the DET project coordinator/manager if engaged. NOTE: Where BAS has managed the (inspection, clearance and ASMP development) following the initial discovery of debris in soil for the project. If further asbestos in soil is discovered and the required Asbestos in Soil Safe Work Method procedures (SWMPs) is being utilised during the excavation activities, this is not considered to be a new incident/discovery. The BM is not required to engage BAS for subsequent inspections/clearances as the service provider is required to follow their endorsed SWMP (this is to occur when the ASMP is developed by the independent hygienist for the project upon initial discovery) and legislative requirements for this situation. Incident Management

Managing an asbestos-related incident
April 17, 2017 Managing an asbestos-related incident Initial Management Response BM or NO required to: Ensure the area is secure Inform Building & Asset Services Inform Infrastructure Manager Create WAAP for BAS rectification works Inform the Project Coordinator if engaged Incident reported to a member of the Asbestos Management Team Reporting Within 1 hour of discovery, BM, NO or AO required to: Create Incident Management Report in BEMIR completing - Incident Details - Initial Response Action Taken Discovery of an assumed or confirmed asbestos-related incident *Note: Do not handle the material SLIDE: Managing an asbestos-related incident Messages Asbestos-related incidents must be managed in accordance with the department’s policy and required procedures. In the event of an incident, the person who discovered the incident or assumed asbestos- containing material (ACM) is not to handle the material. They must leave the assumed ACM in place and immediately report it to a member of the Asbestos Management Team (i.e. the Building Manager, Nominated Officer or Administrative Officer). Additionally, staff members must also secure the area before notifying a member of the AMT. Initial Management Response The Building Manager or Nominated Officer will: Ensure the area is secure and advise the Infrastructure Manager; Notify Building & Asset Services to commence rectification works and create a Work Area Access Permit in BEMIR; and If the incident occurred during works managed by a Project Coordinator (PC), then the PC must be contacted and informed of the incident. Reporting Within 1 hour of discovery, BM, NO or AO required to create Incident Management Report in BEMIR generating notification to Infrastructure Services Branch (ISB). Required to complete: Incident Details – writing a factual description of the incident including: the cause if known; If related to a service provider’s work, then provide the WAAP details for the initial work; Were students and\or staff in the vicinity when the incident occurred? Initial Response Action Taken. Communication Within 24 hours, BM or NO required to create and distribute asbestos-related incident parent/caregiver letter. Process: Use letter template from available from the Asbestos Management website to draft letter; Send draft letter to Regional Director (or their delegate) for approval; Upon receipt of approval, distribute letter to parents/caregivers; and Update IMR with date parent/caregiver letter distributed. Management Note: If the incident occurred during works managed by a Project Coordinator (PC), the PC is to manage the incident including the investigation and issuing of breach notices if applicable. BM/NO required to manage incident. BAS will manage the rectification works including a professional clean of the affected area/s and the disposal of any goods and/or equipment to make the area available for normal use. BM, NO or AO required to update the IMR to reflect the incident status including: Testing undertaken and the results Related rectification Work Area Access Permits Corrective Action Taken Date for reuse Items for disposal Finalise Reporting When area/s cleared for reuse, BM, NO or AO required to close the IMR ensuring all fields are complete ensuring all fields are complete and supporting documentation scanned & attached. For more information about completing an Incident Management Report refer to the User Guide - Incident Management Reports (IMRs) available from the OnePortal BEMIR page, or refer to section 11 of the Asbestos Management Plan for DET Facilities. Management BM or NO required to manage incident. BM, NO or AO required to update IMR to reflect incident status including: Testing undertaken & results Related rectification Work Area Access Permits Corrective Action Taken Date for reuse Items for disposal Communication Within 24 hours, BM or NO required to create and distribute Asbestos-related incident parent/caregiver letter. Process: Use letter template from website to draft letter Send draft letter to Regional Director (or their delegate) for approval Upon receipt of approval, distribute letter to parents/caregivers Update IMR with date parent/caregiver letter distributed Finalise Reporting When area/s cleared for reuse, BM, NO or AO required to close the IMR in BEMIR ensuring all fields are complete and supporting documentation scanned & attached. Note: if a Project Coordinator is engaged then they must manage the incident including the investigation & issue breach notices if applicable

Incident Management Report
April 17, 2017 Incident Management Report The BEMIR Incident Management Report (IMR) serves as a record of a disturbance to confirmed/assumed asbestos-containing material (ACM) and how this incident is managed by the school or educational workplace until the area/s is cleared for reuse. Purpose Single point of truth regarding current status of a confirmed or assumed asbestos-related incident Automatic forwarding of advice to the Facility Contacts Can be viewed by all DET officers with access to BEMIR Assists in the preparation of the parent/caregiver letter advice for schools only Allows Central Office to forward notification advice to WH&S Queensland – dangerous events Provides details to assist the Infrastructure Services Branch to create and update Ministerial Information Briefing Notes SLIDE: Incident Management Report (IMR) Messages The BEMIR Incident Management Report (IMR) serves as a record of a confirmed/assumed asbestos incident and how it is being managed by the school or educational workplace until the area/s is cleared for reuse. Purpose Single point of truth regarding current status of a confirmed or assumed asbestos-related incident. Automatic forwarding of advice to the Facility Contacts. Can be viewed by all DET officers with access to BEMIR. Assists in the preparation of the parent/caregiver letter advice for schools. Allows Central Office to forward notification advice to WH&S Queensland for ‘Dangerous events’. Provides details to assist the Infrastructure Services Branch to create and update Ministerial Information Briefing Notes. Incident Management

Creating an Incident Management Report (IMR)
April 17, 2017 Creating an Incident Management Report (IMR) Within 1 hour of discovery, the Building Manager, Nominated Officer or Administrative Officer must create the IMR in BEMIR for all assumed or confirmed asbestos-related incidents. SLIDE: BEMIR – Creating an Incident Management Report (IMR) Messages The Incident Management Report must be managed by the Building Manager, Nominated Officer or Administrative Officer at the location. An incident management report is required for all assumed or confirmed asbestos-related incidents and must be created in BEMIR within 1 hour of discovery. Both the Incident Details and Initial Response Action Taken sections of the IMR must be completed. When creating the IMR: Be clear and concise; Record the facts only; and Ensure each field is completed. Facilitator’s tip: Review the required fields discussing appropriate factual responses. See the User Guide – Incident Management Reports (IMRs) located on the BEMIR OnePortal page if you require further information. Q: What may be some common ACM related incidents? Accidental damage e.g. ball hitting a wall Potential work method issue e.g. service provider not following correct procedures during installation Policy or AMP not followed e.g. teacher installing book shelving – screwing brackets into walls without approval or knowledge of wall sheeting Deterioration Vandalism/Fire e.g. forced entry causing damage to door/ wall sheeting Weather event e.g. heavy rainfall resulting in erosion and ACM debris exposure Undetermined cause (i.e. damaged material or exposed in soil)

Parent/Caregiver Letter
April 17, 2017 Parent/Caregiver Letter Within 24 hours of a confirmed or assumed incident, the Building Manager must provide parents & caregivers with a written letter on school letterhead advising them of: The cause of the incident (known/suspected) If ACM is confirmed or assumed The intention of planned remedial works Which area(s) is restricted until a clearance for reuse is provided Template available from the Asbestos Management website or the AMP. School creates the draft letter Parent/Caregiver Proforma School sends draft letter to Regional Director (RD) or their delegate RD approves then returns letter to meet 24hr requirement School issues parents/caregivers letter within 24hrs* * Date letter issued recorded in the IMR. SLIDE: IMR – Parents/Caregivers Letter Messages The asbestos-related incident parent/caregiver letter must be sent to all parents and caregivers of students in the school where restricted access has occurred. The flowchart here identifies the process to be undertaken. The Asbestos-related Incident Parent/Caregiver letter template is available from the Asbestos Management website. The letter must be authorised by the Regional Director or their delegate and then distributed to parents and caregivers within 24hrs of the incident. The Building Manager/ Nominated Officer needs to record the date the letter was issued to parents/caregivers in the IMR. Note: Any follow up communication of an asbestos incident can be done via the school newsletter Incident Management

Updating and closing an IMR
April 17, 2017 Updating and closing an IMR An IMR cannot be closed until the asbestos-related incident has been resolved and the record updated. SLIDE: BEMIR – Updating and closing an Incident Management Report (IMR) Messages An IMR in BEMIR cannot be closed until the incident has been resolved and the record updated. Select Incident Management from the Navigation Bar. Use the Incident Management Search selecting the ‘Active’ status and then click on ‘Search’. Alternatively, you can refine the search by specifying a date range. Click on the Report No. to open the required Incident Management Report (IMR). To edit the IMR, select ‘Edit’ at the bottom of the report. If the Testing and Results field is not accessible in edit mode, any results available will need to be entered in the Corrective Action Taken field. Locate the Related Work Area Access Permits section and select the drop down box to view available WAAPs issued for all rectification work including decontamination resulting from the incident. The date of the WAAP must be the same date or a future date as the IMR date. If a WAAP is created with a date prior to the IMR date the WAAP will not appear in the 'attach'. If the WAAP is not available from the drop down list, then scroll down to the Corrective Action Taken field and record the WAAP number and Principal Contractor/Service Provider’s details. To locate a specific WAAP, select Access Permits from the Navigation Bar. The latest ten WAAPs will appear in the Search Results field. To locate a specific permit use the Access Permit Search specifying the status and the date range then select ‘Search’. Locate the required permit and click on the Permit Number to open the permit. *Note: if the incident is as a result of ‘a potential work method issue’ from approved works, then the initiating Work Area Access Permit details (WAAP number & service provider information) should be recorded within the Incident Details – Additional Information field. Ensure all external correspondence including the parent/caregiver letter is recorded in the External Correspondence Notification field. Update the Corrective Action Taken field to include: Actions undertaken by stakeholders during the course of the incident including BAS’s make safe repairs. Test results if the ‘Testing and Results’ section is unavailable. The ‘Related Work Area Access Permit’ information including the permit number and Principal Contractor/Service Provider’s details if the WAAP has previously been closed or is not available from the drop down menu. Review the IMR to ensure all relevant fields have been updated and all supporting documentation scanned and attached to the IMR. Note: hardcopies of supporting documentation do not need to be retained if attached electronically. To close the IMR, simply select ‘Close Report’ located in the menu bar above the Incident Details. *Note: Once the IMR has been closed, the ‘ Report’ function should not be selected otherwise a new IMR alert will be generated to all key personnel. For more information about the process see the User Guide - Incident Management Reporting located on the OnePortal BEMIR page or refer to section 11 of the Asbestos Management Plan for DET Facilities. *Note: the related WAAP issued for the rectification/professional clean should be closed in BEMIR before the IMR is updated and then closed.

Asbestos Management – Your Role
No WAAP, no work, no way! Clear out before building related work begins Be asbestos aware, act with care Let the professionals take care of the clean Poster available from the Staff – asbestos information and training page of the Asbestos Management website. Key Messages SLIDE: Asbestos management – your role Messages The following 4 key messages clearly summarise the responsibilities of all department staff and the required procedures to support effective asbestos management in department-owned facilities. No WAAP, no work, no way! Remember - BEMIR Work Area Access Permits (WAAPs) are a "permit to work". Service providers must have a current WAAP before any building related work starts at the facility. Clear out before building related work begins No students or staff, are to be in the area or room while building related work is underway. Asbestos removal work must take place outside of operational hours. Be asbestos aware, act with care Only external service providers are to undertake building related work with assumed or confirmed asbestos-containing material. Departmental staff are not to undertake building related work with assumed or confirmed asbestos- containing material. Know your asbestos management team and report any damage, incidents or concerns. Let the professionals take care of the clean External service providers are responsible for cleaning up after their own building related work. Where an asbestos incident (including accidental damage) has occurred, BAS or their nominated contractor must undertake the repairs and clean.

Case Study Discussions
April 17, 2017 Case Study Discussions SLIDE: Case Study Discussions Activity Case Study Discussion Activity Case studies & AMP Attachments 1-6 (available from S:\Common\Training Officers - Asbestos Management\SCHOOLS AMT and FMT Training Resources) Break the group into 4 groups (about 6 in each group) Explain that this is a case study discussion exercise and that they will each be given a different scenario They will need to; Read the scenario as a group Discuss as a group how to move forward in dealing with or resolving the situation and to also explain what the asbestos register indicated in relation to what asbestos was confirmed or assumed to be presented as part of the case study. Capture their thoughts anyway they like (flipchart, notes, diagram, skit) but they will need to present back to the other groups their scenario and plan to address the issue. They will get 15mins to discuss and prepare and 10mins to present back Prompt them during the preparation about the flow charts On completion of the presentation debrief the group. Point out the flow charts and get the groups to review this tool if they didn’t use it as part of the scenario Incident Management

Session break April 17, 2017 SLIDE: Session break
Give them a 15 min break depending on how you are tracking for time

BEMIR Workshop SLIDE: BEMIR Workshop – How to use the system Facilitator’s note: This section should be as hands on a possible for the End User (EU). They should have a login to the BEMIR Training environment. The aim of this section is to get them comfortable in using BEMIR, know where to go when they need to refresh or teach others and to make sure all the facility details are up to date in the system. You can use this slide show to run the whole session You can use the notes but have the system on screen You could do a combination by switching screens. Message: BEMIR (approx.) 2 hour module Covers core information for a facility user to be able to understand, access and use BEMIR managing facilities. It will use the BEMIR Training Environment only. It is critical that you follow the processes outlined in here to avoid any mistakes in the BEMIR – Production Live Environment. * Please note: all screenshots are taken from the training environment containing fictional examples for the purposes of training only.

Program Asbestos Management Plans (asbestos register) BEMIR Home Page
April 17, 2017 Program Asbestos Management Plans (asbestos register) BEMIR Home Page Access & Navigation Incident Management Record Work Area Access Permits (WAAPs) SLIDE: BEMIR Workshop Messages This module of the course is broken into 5 sections ; Accessing BEMIR and understanding its layout and navigation Updating Facility Information – contacts and adding documents WAAPs IMR Asbestos Management Plans – Asbestos Registers Q: Is anyone currently using BEMIR Their responses will give you a gauge of the experience in the room, anyone you call draw from during the session. If you get a yes then ask Q: How do you find using the system. This will tell you if they find it easy or hard. If they say easy then support the group with saying yes it is not a hard system to use. If they say hard or problems acknowledge them and move on. Updating Facility Information Adding Support Documentation

Navigate to the OnePortal Quick links ‘BEMIR’
April 17, 2017 BEMIR Access Navigate to the OnePortal Quick links ‘BEMIR’ SLIDE: BEMIR Access Messages To access BEMIR, users should navigate to the OnePortal Quick links and select BEMIR from the drop down selection. Then click on the green arrow located beside the Quick links box. BEMIR Workshop

Access via the ‘BEMIR’ OnePortal page
April 17, 2017 BEMIR Access Access via the ‘BEMIR’ OnePortal page SLIDE: BEMIR Access Messages The OnePortal BEMIR page allows users to access both: BEMIR – Production Live Environment BEMIR – Training Environment Support information also located on this page includes Quick Reference Guides BEMIR Support via the DET Service Centre BEMIR User Accounts BEMIR Workshop

BEMIR Workshop Logging in to BEMIR Log in procedure
April 17, 2017 Logging in to BEMIR Log in procedure Enter your User Name Enter your password Click Log in Reset Password function Click the hyperlink Reset Password An containing the Set Password hyperlink will be sent to the user. The user creates and sets a new password. The BEMIR Log in box will then re-open. Issues Contact the Service Centre on for technical support. SLIDE: Logging into BEMIR Facilitator’s tip: Walk them through this process . They should not be logged into any system yet. Messages Log in procedure Enter your User Name Enter your password Click Log in Reset Password function Click the hyperlink Reset Password An containing the Set Password hyperlink will be sent to the user. The user creates and sets a new password. The BEMIR Log in box will then re- open. Issues Contact the Service Centre on for technical support. BEMIR Workshop

BEMIR Workshop BEMIR Home Page
April 17, 2017 BEMIR Home Page The BEMIR home page for the location will be displayed when a successful login has occurred. SLIDE: BEMIR Home Page Messages BEMIR Home Page features 4 key sections plus the search feature. ‘I want to’ Section ….displays icons to access essential BEMIR features including: WAAPs IMRs Reports Asbestos Register Blank WAAP ‘I want more’ Section ….displays icons to access additional DHPW support and resources including: BEMIR user manuals (User Resources) Training and awareness vodcasts (More about Asbestos) ‘Administration’ Section ‘Quick Reference Guides’ Search feature including additional functionality. Use the search feature to access the View Facility page for additional site information. BEMIR Workshop

Enter the facility into the search function
April 17, 2017 BEMIR – View Facility page Use the Home Page search function to locate the View Facility page to view: 1. Facility Details 2. Improvements 3. Environmental Material Status 4. Facility Contact 5. Functionality Menu Enter the facility into the search function 5 1 2 3 4 SLIDE: BEMIR – View Facility page Messages The View Facility page provides a summary of the Facility information which was previously displayed across 3 separate tabs on the old BEMIR page. To access the page enter the facility into the search function and then select the location to open the View Facility page. The page features: Facility Details Improvements Environmental Material Status Facility Contact Functionality Menu – access to Facility Documents, Access Permit, IMR, Facility Contacts Where a BEMIR user has access to more than one facility, the facility must be entered into the search function and selected before accessing the menu functionality.

BEMIR – Training Environment
April 17, 2017 BEMIR – Training Environment Focus: Updating BEMIR Facility Information Facility Contacts maintenance Adding and viewing Facility’s Documents SLIDE: Sandpit Training – Updating Facility Information Facilitator’s tip: Sandpit Environment only This section will cover: Facility Contacts maintenance Adding and viewing Facility’s Documents BEMIR Workshop

BEMIR Workshop Facility Contacts Maintenance
April 17, 2017 Facility Contacts Maintenance Facility Contacts need to be maintained to ensure the automated notifications are received by the people who need the information. Locate the View Facility page via the search function. View the existing Facility Contact list located to the right of the Facility Details. Select Facility Contacts from the menu bar to edit the list or add a new contact. SLIDE: Facility Contacts - Maintenance Facilitator’s tip Please ensure that all participants are logged into the Training Environment - It will have training in the URL. Messages Updating Facility Information This feature of BEMIR allows an agency to record key contacts such as the Officer-in- Charge, AMT or FMT members and Regional Infrastructure Staff. Each Facility must ensure they have nominated relevant staff to receive notifications for Work Area Access Permits and Incident Reports. These contacts are then displayed on the BEMIR home page for quick reference of relevant staff within the Facility. PROCESS Undertake the following steps: Locate the View Facility page via the search function. View the existing Facility Contact list located to the right of the Facility Details. Select Facility Contacts from the menu bar to edit the list or add a new contact. Discuss the importance of ensuring that both school and regional office contacts are current to ensure effective communication and appropriate response and support in the event of an incident. BEMIR Workshop

Identify required notifications
Facility Contacts maintenance – Create New Contact Locate and select the Create New function above the Facility Contacts list. Identify required notifications Complete the Create Facility Contact details. Ensure all mandatory fields are completed and select the relevant radio box to identify the required notifications – WAAPs and/or IMRs Select Create to save the new contact SLIDE: Facility Contacts – Add a contact Messages PROCESS Undertake the following steps: Locate and select the Create New function above the Facility Contacts list. Complete the Create Facility Contact details. Ensure all mandatory fields are completed and select the relevant radio box to identify the required notifications – WAAPs and/or IMRs Select Create to save the new contact. BEMIR Workshop

BEMIR Workshop Facility Contacts maintenance - Edit/remove a contact
April 17, 2017 Facility Contacts maintenance - Edit/remove a contact From the Facility Contacts page, locate the contact to be updated and select the Edit function to the right of the entry. Complete the Edit Facility Contact details to update the record, then select Save. To remove an active contact from the Facility Contacts, select to Edit the contact. Locate and uncheck the Active box, then select Save. SLIDE: Facility Contacts Maintenance – Edit/delete a Contact Messages PROCESS Undertake the following steps: To edit and active contact From the Facility Contacts page, locate the contact to be updated and select the Edit function to the right of the entry. Complete the Edit Facility Contact details to update the record, then select Save. To remove an active contact To remove a active contact from the Facility Contacts, select to Edit the contact. Locate and uncheck the Active box, then select Save. Important: You need to have the right hierarchy setting to be able to edit or remove an active contact from the Facility Contacts. The Edit function will not be visible if you do not have the appropriate security level to adjust records. A new Facility Contact record should be created for each new contact to ensure the integrity of previous records and data. * Important: a new Facility Contact record should be created for each new contact to ensure the integrity of previous records and data. BEMIR Workshop

BEMIR Workshop Facility’s Documents – viewing and editing
April 17, 2017 Facility’s Documents – viewing and editing To view any general facility documentation, locate the View Facility page via the search function. Select the Facility’s Documents functionality located in the menu bar. Available documentation will be displayed in the Facility Document Listing. To view the document select the Document Name. Edit functionality for each document allows the user to update the document description, the document type, date and the status of the document (active/inactive). SLIDE: Facility’s Documents – viewing and editing Messages When general documentation is received for a school such as a site map, energy plan or history report, they can be stored in BEMIR. In this section we will walk through the process of viewing and then adding Facility’s Documents to BEMIR. PROCESS – Viewing Facility’s Documents Undertake the following steps: To view any general facility documentation, locate the View Facility page via the search function. Select the Facility’s Documents functionality located in the menu bar. Available documentation will be displayed in the Facility Document Listing. To view the document select the Document Name. Edit functionality for each document allows the user to update the document description, the document type, date and the status of the document (active/inactive). BEMIR Workshop

BEMIR Workshop Facility’s Documents – adding a general document
April 17, 2017 Facility’s Documents – adding a general document From the View Facility page, select the Facility’s Documents functionality located in the menu bar. To add a new document, select Create New from the Facility Document Listing menu bar. The Add Facility Document page requires the document details must be completed including the description, type and document location. Ensure the Active and Viewable By Tenant boxes are checked before selecting Create. The new document will be visible from the Facility’s Documents list. SLIDE: Facility’s Documents – adding a general document Messages When general documentation is received for a school such as a site map, energy plan or history report, they can be stored in BEMIR. In this section we will walk through the process of adding a new general document to the Facility’s Documents in BEMIR. PROCESS Undertake the following steps: From the View Facility page, select the Facility’s Documents functionality located in the menu bar. To add a new document, select Create New from the Facility Document Listing menu bar. The Add Facility Document page requires the document details must be completed including the description, type and document location. Ensure the Active and Viewable By Tenant boxes are checked before selecting Create. The new document will be visible from the Facility’s Documents list. BEMIR Workshop

April 17, 2017 BEMIR – Training Environment Focus: Work Area Access Permits (WAAPs) Search for and view existing permits Create new permit Activate and generate permit Attach supporting documentation Update, finalise and close permit SLIDE: Training Environment – Work Area Access Permits (WAAPs) Messages This section covers the following; Search for and view existing permits Create new permit Activate and generate permit Attach supporting documentation Update, finalise and close permit BEMIR Workshop

WAAP – search for and view existing permits
April 17, 2017 WAAP – search for and view existing permits From the View Facility page, select the Access Permit functionality located in the menu bar. The most recent 20 permits will appear in the Permits list on the Access Permits page. Select the Permit Number to open the required WAAP. Alternatively, filter for a WAAP record by using the search function. Identify the required permit’s status and active date then select Search. SLIDE: WAAP – search for and view existing permits Messages PROCESS Undertake the following steps: WAAP – search for and view existing permits From the View Facility page, select the Access Permit functionality located in the menu bar. The most recent 20 permits will appear in the Permits list on the Access Permits page. Select the Permit Number to open the required WAAP. Alternatively, filter for a WAAP record by using the search function. Identify the required permit’s status and active date then select Search.

WAAP – create new permit ‘Step 1’
April 17, 2017 WAAP – create new permit ‘Step 1’ Select the Work Area Access Permit icon from the I want to section; or From the View Facility page, select the Access Permit functionality located in the menu bar. On the Access Permits page locate and select the New Access Permit functionality in the search box. SLIDE: WAAP – creating new permit Messages PROCESS Undertake the following steps: WAAP – viewing and searching for existing permits Select the Work Area Access Permit icon from the I want to section; or From the View Facility page, select the Access Permit functionality located in the menu bar. On the Access Permits page locate and select the New Access Permit functionality in the search box. The available improvements will be listed on the Issue New Access Permit – Step 1 page. Select the applicable improvement/s by checking the relevant box to the right of the improvement then select Next. The available improvements will be listed on the Issue New Access Permit – Step 1 page. Select the applicable improvement/s by checking the relevant box to the right of the improvement then select Next.

WAAP – create new permit ‘Step 2’
April 17, 2017 WAAP – create new permit ‘Step 2’ Complete the mandatory fields on the Issue New Access Permit – Step 2 page, ensuring the Work Description and Reason for Access details for the identified improvement/s are concise and accurate. Select Create. Now follow the steps to Activate a WAAP. The available improvements will be listed on the Issue New Access Permit – Step 1 page. Select the applicable improvement/s by checking the relevant box to the right of the improvement then select Next. SLIDE: WAAP – creating new permit ‘Step 2’ Messages PROCESS Undertake the following steps: Complete the mandatory fields on the Issue New Access Permit – Step 2 page, ensuring the Work Description and Reason for Access details for the identified improvement/s are concise and accurate. Select Create. Now follow the steps to Activate a WAAP. * Calendar/time picker

April 17, 2017 WAAP – activate permit Select the Work Area Access Permit icon from the I want to section; or From the View Facility page, select the Access Permit functionality located in the menu bar. Locate the required permit from the Access Permits list and click on the Permit Number to open the permit. Review the Permit Details and select Edit if the details require updating. Select Activate Permit and select OK in the pop-up box to activate the permit. The Permit Details Status should now be identified as Active. Additional functionality will appear in the menu bar. SLIDE: WAAP – activate permit Messages PROCESS Undertake the following steps: Select the Work Area Access Permit icon from the I want to section; or From the View Facility page, select the Access Permit functionality located in the menu bar. Locate the required permit from the Access Permits list and click on the Permit Number to open the permit. Review the Permit Details and select Edit if the details require updating. Select Activate Permit and select OK in the pop-up box to activate the permit. The Permit Details Status should now be identified as Active. Additional functionality will appear in the menu bar.

April 17, 2017 WAAP – generate permit Select the Work Area Access Permit icon from the I want to section; or From the View Facility page, select the Access Permit functionality located in the menu bar. Locate and select an Active permit from the Access Permits list. Select Generate Permit from the menu bar and then select Open from the pop-up menu. Select the print icon from the PDF menu bar and print two copies - the signed copy stays with the school and the second copy is provided to the service provider for reference. SLIDE: WAAP – generate permit Messages PROCESS Undertake the following steps: Select the Work Area Access Permit icon from the I want to section; or From the View Facility page, select the Access Permit functionality located in the menu bar. Locate and select an Active permit from the Access Permits list. Select Generate Permit from the menu bar and then select Open from the pop-up menu. Select the print icon from the PDF menu bar and print two copies - the signed copy stays with the school and the second copy is provided to the service provider for reference.

WAAP – attach supporting documentation
April 17, 2017 WAAP – attach supporting documentation Locate and select an Active permit from the Access Permits list. Select Permit’s Documents from the menu bar. To View existing attached documents select All Documents. Select Create New from the menu bar on the Access Permits Document Listing page. SLIDE: WAAP – generate permit Messages PROCESS Undertake the following steps: Locate and select an Active permit from the Access Permits list. Select Permit’s Documents from the menu bar. To view existing attached documents select All Documents. Select Create New from the menu bar on the Access Permit Document Listing page. Complete the Add Access Permit Document mandatory fields including the description, type and document location. Ensure the Active and Viewable By Tenant boxes are checked before selecting Create. The new document will be visible from the permit’s All Documents list. Complete the Add Access Permit Document mandatory fields including the description, type and document location. Ensure the Active and Viewable By Tenant boxes are checked before selecting Create. The new document will be visible from the permit’s All Documents list.

WAAP – update, finalise and close
April 17, 2017 WAAP – update, finalise and close Select the Work Area Access Permit icon from the I want to section; or From the View Facility page, select the Access Permit functionality located in the menu bar. Locate and select an Active permit from the Access Permits list. Select Edit from the menu bar and update the required Permit Edit fields including contractor name and permit date/time if required and Save. Select Finalise Permit Details from the menu bar and complete the required Finalise Permit fields with information from page 2 of the hardcopy WAAP as provided by the service provider. When the record is complete, select Close Permit. Tip To finalise an access permit without supporting documentation see the Quick Reference Guide – Managing WAAPs in BEMIR located on the OnePortal BEMIR page. SLIDE: WAAPs – Finalising and closing Messages The Access Permit must be finalised when the Contractor/Service Provider has advised that the work has been completed, that all the asbestos-related activities (if applicable) have been undertaken in accordance with relevant statutory requirements, signed the hard-copy Access Permit and has advised that the work site is ready for re-occupation. Once the area has been inspected by the Building Manager or Nominated Officer with the Contractor/Service Provider to ensure that there is no dust or debris and the work has been completed then the WAAP must be finalised by updating and saving the details and then closing. This finalisation may be completed by either the Building Manager, Nominated Officer or Administrative Officer. Undertake the following; Select the Work Area Access Permit icon from the I want to section; or From the View Facility page, select the Access Permit functionality located in the menu bar. Locate and select an Active permit from the Access Permits list. Select Edit from the menu bar and update the required Permit Edit fields including contractor name and permit date/time if required and Save. Select Finalise Permit Details from the menu bar and complete the required Finalise Permit fields with information from page 2 of the hardcopy WAAP as provided by the service provider. When the record is complete, select Close Permit.

April 17, 2017 BEMIR – Training Environment Focus: Incident Management Report Search for and view existing report Create new report Update report Attach supporting documentation Finalise and close report SLIDE: Training Environment – Incident Management Reports (IMRs) Messages This section is designed to assist you to report and manage an asbestos-related incident in BEMIR. Remember an IMR must be submitted within 1 hour of the incident discovery. It provides an official record of the information and actions which were taken at the time of the incident. This section covers the following; Search for and view existing report Create new report Update report Attach supporting documentation Finalise and close report BEMIR Workshop

IMR – search for and view existing report
April 17, 2017 IMR – search for and view existing report Select the Incident Management Report icon from the I want to section; or From the View Facility page, select the Incident Management Report functionality located in the menu bar. The most recent 20 incidents will appear in the Existing Incident Management List page. Select the Report No. to open the required incident. Alternatively, filter for a report by using the search function. Identify the required incident’s status and date range then select Search. SLIDE: IMR – search for and view existing report Messages PROCESS Undertake the following steps: Select the Incident Management Report icon from the I want to section; or From the View Facility page, select the Incident Management Report functionality located in the menu bar. The most recent 20 incidents will appear in the Existing Incident Management List page. Select the Report No. to open the required incident. Alternatively, filter for a report by using the search function. Identify the required incident’s status and date range then select Search.

April 17, 2017 IMR – create new report Select the Incident Management Report icon from the I want to section; or From the View Facility page, select the Incident Management Report functionality located in the menu bar. On the Existing Incident Management Listing page locate and select the Add Incident Management Report in the search box. Complete the mandatory fields in both the Incident Details and Initial Response Action Taken sections in the New Incident Management Report then select Create. SLIDE: IMR – create new report Messages PROCESS Undertake the following steps: Select the Incident Management Report icon from the I want to section; or From the View Facility page, select the Incident Management Report functionality located in the menu bar. On the Existing Incident Management Listing page locate and select the Add Incident Management Report in the search box. Complete the mandatory fields in both the Incident Details and Initial Response Action Taken sections in the New Incident Management Report then select Create.

April 17, 2017 IMR – update report Select the Incident Management Report icon from the I want to section; or From the View Facility page, select the Incident Management Report functionality located in the menu bar. On the Existing Incident Management Listing page locate and select the Report No. to open the required incident. Select Edit from the menu bar. Complete the required Update Incident Management Report fields and add Testing & Results, External Correspondence Notifications and Corrective Action. Select Save located below the tracking details. SLIDE: IMR – update report Messages PROCESS Undertake the following steps: Select the Incident Management Report icon from the I want to section; or From the View Facility page, select the Incident Management Report functionality located in the menu bar. On the Existing Incident Management Listing page locate and select the Report No. to open the required incident. Select Edit from the menu bar. Complete the required Update Incident Management Report fields and add Testing & Results, External Correspondence Notifications and Corrective Action, ensuring the Follow-up action box is selected when the incident has been resolved. *Note: the WAAP created for BAS to attend and rectify should be closed prior to selecting and then adding the related WAAP record. Select Save located below the tracking details.

IMR – attach supporting documentation
April 17, 2017 IMR – attach supporting documentation Locate and select an Active incident from the Existing Incident Management Listing. Select Incident’s Documents from the menu bar. Select Create New from the menu bar on the Incident Report Document Listing page. Complete the Add Incident Report Document mandatory fields including the description, type and document location. Ensure the Active and Viewable By Tenant boxes are checked before selecting Create. The new document will be visible from the incident’s All Documents list. SLIDE: WAAP – attach supporting documentation Messages PROCESS Undertake the following steps: Locate and select an Active incident from the Existing Incident Management Listing. Select Incident’s Documents from the menu bar. Select Create New from the menu bar on the Incident Report Document Listing page. Complete the Add Incident Report Document mandatory fields including the description, type and document location. Ensure the Active and Viewable By Tenant boxes are checked before selecting Create. The new document will be visible from the incident’s All Documents list.

IMR – finalise and close report
April 17, 2017 IMR – finalise and close report Select the Incident Management Report icon from the I want to section. On the Existing Incident Management Listing page locate and select the Report No. to open the required incident. Select Edit from the menu bar. Finalise the required Update Incident Management Report ensuring the related WAAP created for BAS to attend and rectify has been selected and then added. Ensure the Follow-up action completed box is selected and Corrective Action Taken added. Select Save. From the View Incident Management page, select Close Report from the menu bar. The incident Status will be identified as Closed. SLIDE: IMR – finalise and close report Messages PROCESS Undertake the following steps: Select the Incident Management Report icon from the I want to section. On the Existing Incident Management Listing page locate and select the Report No. to open the required incident. Select Edit from the menu bar. Finalise the required Update Incident Management Report ensuring the related WAAP created for BAS to attend and rectify has been selected and then added. Ensure the Follow-up action completed box is selected and Corrective Action Taken added. Select Save. From the View Incident Management page, select Close Report from the menu bar. The incident Status will be identified as Closed.

BEMIR Workshop Asbestos Register – generate a hard-copy
April 17, 2017 Asbestos Register – generate a hard-copy Select the Asbestos Register icon from the I want to section on the Home page. Complete the Asbestos Register – Selection Criteria fields identifying the preferred Output Format. Excel: to add the file to your desktop. Use Excel filters to locate required improvements rather than print out all improvements at the school or facility. Adobe PDF: to keep a hard-copy on file. Select All Improvements and then Generate Report. Select to Open or Save the register. Only keep the current asbestos register on file (PDF) or on your desktop (Excel version). Replace in January and then in July each year. SLIDE: Asbestos Register – generate a hard-copy Messages In the event that BEMIR is not accessible, it’s essential that schools have a Hard-copy version available as part of managing the risks at schools and educational workplaces where ACM is assumed, confirmed or unknown. The hard-copy should be updated every six months and all previous versions destroyed or the saved files deleted. PROCESS Undertake the following steps: Select the Asbestos Register icon from the I want to section on the Home page. Complete the Asbestos Register – Selection Criteria fields identifying the preferred Output Format. Excel: to add the file to your desktop. Use Excel filters to locate required improvements rather than print out all improvements at the school or facility. Adobe PDF: to keep a hard-copy on file. Select All Improvements and then Generate Report. Select to Open or Save the register. Only keep the current asbestos register on file (PDF) or on your desktop (Excel version). Replace in January and then in July each year. BEMIR Workshop

BEMIR Workshop BEMIR – Production Live Environment
April 17, 2017 BEMIR – Production Live Environment Navigate to the BEMIR OnePortal page via the ‘Quick links’. Click on the BEMIR – Production Live Environment hyperlink. SLIDE: BEMIR – Live Access Facilitator’s tips If time allows and all users have correct log-ins and passwords then move from the Sandpit Environment to the Live Access. You need to check that all computers are logged out. Then can you get them to go to the live site via the OnePortal process. Messages Stop! We are now going to use the LIVE environment. So can you log out of internet explorer. You will need to Save the BEMIR home page to favourites so that you have quick access to this information on a day to day basis. BEMIR Workshop

DET Asbestos Management Resources
April 17, 2017 DET Asbestos Management Resources SLIDE: DET Asbestos Management Resources Message This section outlines the support and information available for BEMIR users and key personnel responsible for the management of asbestos at their location. Resources

Resources OnePortal BEMIR page BEMIR information BEMIR Issues
April 17, 2017 OnePortal BEMIR page BEMIR information System access BEMIR – Production Live Environment BEMIR – Training Environment Quick Reference Guides WAAPs Managing WAAPs IMRs BEMIR Troubleshooting BEMIR User Accounts Create/Update/Delete BEMIR Issues Contact the Service Centre on during operating hours from 7:30am to 5:30pm, Monday to Friday. Alternatively navigate to the Service Centre Online via OnePortal and Log-a-job. SLIDE: OnePortal BEMIR page Messages The BEMIR OnePortal page provides hyperlinks to both BEMIR Environments. The page also provides Quick Reference Guides related to BEMIR functionality and processes and support information. BEMIR Users are directed to contact the Service Centre for troubleshooting by logging- a-job via the OnePortal Service Centre Online application or by phoning Resources

Resources Asbestos Management Website
Access the website for further information Online via the OnePortal Quick links ‘Asbestos Management’ URL - Resources including: Asbestos management – policy, plan and guidelines Policy for the Management of Asbestos-Containing Material in department -owned facilities Asbestos Management Plan for DET Facilities Poster – Asbestos Management, your role Poster – Asbestos Management, your team Quick Reference Guides Staff – asbestos information and training Asbestos Awareness – annual presentation Service providers and contractors – working on department-owned facilities Working on Department of Education and Training (DET) Facilities document SLIDE: Asbestos Management Website Messages For more information, access the Asbestos Management website via the department’s OnePortal Quick links or type ‘ DET Asbestos Management’ into your internet search field to locate: The Asbestos Management Policy; The Asbestos Management Plan; Working on DET Facilities document; Quick Reference Guides; Start-up Meeting template; and Staff information and training resources. Resources

Resources Asbestos Awareness – annual presentation
April 17, 2017 Asbestos Awareness – annual presentation Designed to be facilitated annually by the Building Manager at locations where facilities are assumed and/or confirmed to have ACM All DET staff and P&C members or volunteers are required to participate Vodcast available from the Staff – asbestos information and training page located on the Asbestos Management website A record of attendance must be retained Approximately 25 minutes SLIDE: Asbestos Awareness – annual presentation Messages The Asbestos Awareness presentation kit is available from the Asbestos Management website and is designed to be delivered annually by the Building Manager at locations where ACM is assumed and/or confirmed. All DET Staff and P&C members or volunteers are required to participate annually in the Asbestos Awareness presentation. All new employees must participate in the asbestos awareness presentation during their induction. The presentation is designed to take approximately 25 minutes to deliver and a record of attendance must be retained for audit purposes. Locate the Asbestos Awareness presentation page on the ‘Asbestos Management’ website. Know what it is Where to find it – Online Resources (also on the QRG) When and who needs to run them Resources

Resources Asbestos Management Team (AMT) Training Handouts
April 17, 2017 Asbestos Management Team (AMT) Training Handouts Asbestos Management Team (AMT) Training References BEMIR systems information troubleshooting Websites & hyperlinks online resources vodcasts Asbestos Management Action Plan identifies clearly the initiatives to be implemented following Asbestos Management Team (AMT) training ensures processes meet legislation ensures Asbestos Management training objectives are met creates consistency Facilitator’s tip: Distribute copies of the Quick Reference Guide to all participants. Walk through each of the headings on the form and make sure everyone is comfortable with the content. SLIDE: Asbestos Management Team (AMT) Training Handouts Messages Asbestos Management Team (AMT) training References This gives you information at a glance of where to find and who to contact if and when they need information relating to asbestos management. Asbestos Management Action Plan This document covers the key initiatives that need to be implemented within your facility. The checklist provides participants with a gauge to assess that the required measures have been implemented within a timely manner. It is also a good reference tool for you to remember the requirements that are ongoing. Creates: Consistency of the message and expectations A reminder of what needs to be in place Objectives of this initiative (Asbestos Management in DET Facilities) are met including that more people are aware of what needs to be in place to effectively manage the risks associated with Asbestos Management. Have you collected your handouts? Resources

Training Evaluation Online Training Evaluation URL
April 17, 2017 Online Training Evaluation URL Your feedback assists us to improve training! Please complete the evaluation online or alternatively collect an evaluation form from your trainer. SLIDE: Online Training Evaluation Messages Please copy this URL into your web browser and complete the online feedback collection. It is important for us to get your feedback to ensure the Asbestos Management Team (AMT) training meets your needs. We also use your feedback as confirmation of your attendance and certificates will be generated for those confirmed participants. Training Evaluation

Thank you for participating!
April 17, 2017 Thank you for participating! SLIDE: The End

Asbestos Management Team (AMT) Training

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