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Metadata 101 Amy Benson NELINET, Inc. November 7, 2005
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Overview Terms and definitions – What (the heck) do all those acronyms mean? Categories of metadata schemes and tools – How do they relate to each other? Uses and functions – What do you do with them? Staying power – Which ones do you really have to pay attention to?
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Standards Increase interoperability Lower use and participation barriers Build larger communities of users which can drive creation of a wider range of relevant services and tools (Windows vs Mac) Improve chances of long term survival of materials Prefer open over proprietary
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Categories Metadata containers – XML, RDF Metadata standards – MARC, MODS, DC, EAD, TEI, ONIX, FGDC, GILS Metadata content standards Transmission standards and protocols – METS, OAI, SOAP, Z39.50, SRW Identifiers – URI, URL, PURL, URN, DOI, ISTC
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Metadata - What is it? Data about data Information about any aspect of a resource - size, location, attributes, topic, origin, use, audience, creator, quality, access rights, reviews… the list is endless An aid to the discovery, identification, assessment, and management of described entities
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Types of Metadata Descriptive – What is it? Discovery – How can I find it? Structural – What files comprise it? Administrative – When was it created?
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Types of Metadata Identifiers – How can I get to it? Terms & conditions – Can I use it? Preservation – Which key characteristics of the resource need to be maintained?
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Metadata Terms Structured metadata Extensibility – Modify to suit local needs Granularity – Level at which item or collection of items is described Interoperability – Works with other systems – Share data across systems
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Metadata - Who needs it? Impact of metadata on collection access – Without metadata there is no service to users – Metadata provides the means for resource discovery, grouping, filtering, matching user needs – Keyword searching works only for resources that are text-based - excludes photographs, data sets, objects, maps, audio, video… Metadata itself as valuable content – Item descriptions, Finding aids, Reviews
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Metadata Description vs. discovery – Full description is important for collection inventory and management - less so for discovery – Full description of a resource includes much information that will never be part of a user’s search key Deep vs. shallow – Basic discovery metadata supports broad, cross- domain searching that can lead users to more complete search mechanisms and descriptions
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Interoperability Interoperability allows different computer systems, networks, and software to work together and share information Usually achieved by following standards Generally, an increase in specialization results in a decrease in interoperability Allows different systems to make use of same data
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Interoperability Advantages – Can increase awareness and use of collections – Reduces geographic and domain-specific isolation of collections – Creates new avenues for scholarship – Likely to assist / promote the longevity of data and collections – Holy Grail = one-stop access to the universe of online resources
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Interoperability Disadvantages – Consensus – Compromise – Delays – Loss of independence – Uniformity – Increased implementation difficulties – Loss of specificity and detail Worthy goal?
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Interoperability NINCH (National Initiative for a Networked Cultural Heritage) Guide to Good Practice first two of its six core principles: 1. Optimize interoperability of materials 2. Enable broadest use
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Interoperability Canadian Culture Online (CCO) Technical Standards and Guidelines – Technical requirements that CCO-funded projects must meet – Six metadata elements are required when describing objects to ensure interoperability title, creator, subject, date created, language, identifier
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XML eXtensible Markup Language – Based on SGML - Standardized General Markup Language – Developed by WWW Consortium (W3C) – Open standard (non-proprietary) – Uses language tags, similar to HTML Gone with the wind A structure for storing and tagging information, without prescribing how the information is displayed or used
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XML Data stored in XML can be of many types Its simple syntax is easy for machines to process Natural language tags make XML understandable to humans XML defines the syntax, but not the data elements that make up an XML document
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XML The structure of XML allows for hierarchical relationships – often necessary for complex documents, 3-D objects, archives, etc. XML is extensible – an important feature that allows tags to be created by users or a community of users XML-encoded data is easily transformed or re- purposed
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XML - Elements Example ]>
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XML – Record Example Weaving the Web Berners-Lee, Tim 6 January 2002 Interesting topic, but not too well written. nonfiction
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XML - Partial list of ONIX elements
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RecipeML
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XML Usually, tags, definitions, and requirements are defined and adhered to by a specific community – DTD (Document Type Definition) Describes the permissible data structure for an XML file – Schema Also describes the permissible data structure for an XML file Newer, XML-based way to define XML document types
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XML DTDs and Schemas DTDs and schemas – Lay out the logical structure of the data – Establish rules about which elements a document may have, which are required, which can repeat, etc. – Establish a root element, parent and child elements, and where data can be placed within hierarchy – DTDs can be placed within an XML file, or be external to it, and then referenced – Schemas are external
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XML – Simple DTD Example ]>
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XML – Ways to use XML XML-encoded data is able to be re-purposed: re-used in multiple contexts Due to its ability to be easily parsed, software can transform it in countless ways, thereby allowing: Easy migration paths Alternative displays On-the-fly response to user needs Transform XML for display via style sheets (XSL) and transformations (XSLT)
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XML - XSL XML prescribes the structure of a document/record, but not content or display XSL - eXtensible Stylesheet Language – XML uses stylesheets to display the code in user- friendly ways – Use different stylesheets to render the data in different ways – Similar to Cascading stylesheets used for HTML
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XML - XSLT XML Stylesheet Language Transformations (XSLT) – A markup language and programming syntax for processing XML – Is most often used to: Transform XML to HTML for delivery to standard web clients Transform XML from one set of XML tags to another
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XML File
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XML File Transformation
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XML vs Traditional Database Software If your information is… – Tightly structured – Fixed field length – Massive numbers of individual items You need a database If your information is… – Loosely structured – Variable field length – Massive record size You need XML
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XML Software Software – XMLSpy: http://www.xmlspy.com/ – XMetal: http://www.xmetal.com/ – AxKit: http://axkit.org/ – Cocoon: http://xml.apache.org/cocoon/ Used to – Assist with content authoring and coding – Apply dynamic transformations to XML content – Render HTML for standard web browsers, PDAs, cell phones, etc.
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Namespaces A namespace identifies a specific set of elements Namespaces allow metadata terms to be unambiguously used across applications – Defines what ‘Date’ or ‘Title’ means in a specific usage, or namespace Each namespace has a unique identifier associated with it
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Namespaces - Example Internet Ethics Duncan Langford Book ISBN 0333776267
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Namespaces - Example <d:student xmlns:s='http://www.develop.com/student' ' xmlns:w='urn:schemas.develop.com:workshop'> 3235329 Jeff Smith Emerging Metadata Topics XNL
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Resource Description Framework (RDF) A structured framework for multiple resource description schemas Problem: data providers offer well organized repositories of metadata, but use different description systems Solution: RDF - a way for machines to understand multiple description systems or metadata schemas and the relationship(s) between them
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RDF Allows interoperability among multiple resource description methods – Communities define and state their metadata schemas in XML documents – Systems use the definitions and statements to “understand” the metadata In practice the element sets are namespaces which are “called” or “stated” within RDF RDF schemas “owned” by known groups provide basis for trusted metadata
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RDF Example
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MARC Advantages – Rich set of descriptive elements – Highly interoperable within library community – Long, established history Disadvantages – Low extensibility – As is, not interoperable beyond the library world – Weak on administrative, rights, and other kinds of metadata important for digital resources
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MARC Future of MARC – Must MARC die? No. New life through XML MARC XML from the Library of Congress (LC) MODS: a version of MARC encoded in XML, developed by the Library of Congress Crosswalks between MARC and many other metadata schemas already exist
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MARC XML LC has developed a MARC XML schema, stylesheets, and tools The schema allows representation of a complete MARC record in XML – Lossless conversion Will support new transformations to new uses of MARC data – MARC to MARCXML to Dublin Core and MODS
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Metadata Object Description Schema (MODS) Set of 20 bibliographic elements - a subset of the MARC 21 Format for Bibliographic Data Not as complete as the full MARC format, but richer than Dublin Core (for example) Highly interoperable with existing MARC records Uses language-based tags, rather than numbers like MARC 21 (245, 650, etc.) Under development by the LC Network Development and MARC Standards Office
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MODS XML-based – Intended to work with/complement other metadata formats Can be used for conversion of existing MARC records or to create new resource description records Useful particularly for library applications that want to go beyond the OPAC Shares features of MARC and Dublin Core
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MODS Elements TitleInfo Name TypeOfResource Genre PublicationInfo Language PhysicalDescription Abstract TableOfContents TargetAudience Note Cartographics Subject Classification RelatedItem Identifier Location AccessCondition Extension RecordInfo
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MODS Elements Title element is mandatory, all others are optional Elements can have subelements and attributes which provide refining detail for the element Elements and sub-elements are repeatable, except in certain cases Elements display in any order
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MODS Example
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MODS Implementation MODS User Guidelines – http://www.loc.gov/standards/mods/registry.html MODS Implementation Registry Contains descriptions of MODS projects planned, in progress, and fully implemented – http://www.loc.gov/standards/mods/registry.html
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Dublin Core (DC) A method of describing resources intended to facilitate the discovery of electronic resources Designed to allow simple description of resources by non-catalogers as well as specialists National and International standard – ANSI/NISO standard Z39.85-2001 – ISO standard 15836 Includes 15 “core” elements
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Dublin Core Elements Title Creator Subject Description Publisher Contributor Date Type Format Identifier Source Language Relation Coverage Rights
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Dublin Core All elements optional and repeatable Elements display in any order Authority control not required Simple and Qualified DC Extensible Flexible International
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Dublin Core Simple – Lowest common denominator – Less rich – Discovery role – leads to resource or more complete description of resource Qualified – More precise – Less interoperable
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Dublin Core Examples Generic Title=“The sound of music” HTML XML The Sound of Music
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Dublin Core Examples - HTML
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Dublin Core Examples - XML
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DC Record in OCLC Connexion
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Other Metadata Standards Encoded Archival Description (EAD) Text Encoding Initiative (TEI) Visual Resources Association (VRA) Global Information Locator Service (GILS) Online Information Exchange (ONIX) Content Standards for Digital Geospatial Metadata (CSDGM) aka FGDC Document Data Initiative (DDI)
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ONline Information eXchange (ONIX) Developed and maintained by EDItEUR jointly with Book Industry Communication and the Book Industry Study Group ONIX is the international standard for representing and communicating book industry product information in electronic form XML-based
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ONIX Highly focused on e-commerce of books ONIX was developed as a solution to two perceived problems – (1) The need for richer book data online to improve sales – (2) the widely varying format requirements of the major book wholesalers and retailers - interoperability May appear in future library applications
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CSDGM / FGDC Primary standard for geospatial metadata All federal agencies are required to produce and collect geospatial data in this format Allows for very detailed description – 334 different metadata elements Tremendous potential uses Challenge is to establish interoperability with other metadata standards
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Metadata for Images in XML - MIX A XML-based set of technical data elements required to manage digital image collections Encodes information such as image source, compression scheme, & image editing software Currently being developed by LC and the NISO Technical Metadata for Digital Still Images Standards Committee Draft 0.2 available for review and comment – http://www.loc.gov/standards/mix/
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Document Data Initiative (DDI) International, XML-based standard for the content, presentation, transport, and preservation of documentation for datasets in the social and behavioral sciences Creating appropriate metadata will enable effective, efficient, and accurate use of the datasets http://www.icpsr.umich.edu/DDI/codebook/
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Crosswalks Crosswalks map an element from one scheme to its closest equivalent in another scheme – Example: MARC 1XX field is mapped to DC ‘creator’ Instrumental for converting data in one format to another format - one that is potentially more widely accessible Support the demand for cross-domain searching and interoperability
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Crosswalks There is rarely a one-to-one correlation between elements of different schemes – One to many - DC to MARC – Many to one or none - MARC to DC – None to one or many MARC to DC – http://www.loc.gov/marc/marc2dc.html#unqualif
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Content Standards AACR (Anglo-American Cataloguing Rules) – “The rules cover the description of, and the provision of access points for, all library materials commonly collected at the present time.” – The current text is the 2 nd ed, 2002 Revision (with 2003, 2004, and 2005 updates) – The Joint Steering Committee for Revision of AACR (JSC) is working on a new code, “RDA: Resource Description and Access” scheduled to be published in 2008
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Content Standards International Standard Bibliographic Description (ISBD) – A family of standards to regularize the form and content of bibliographic descriptions – Available for different material types: monographs, computer files, etc. – Designed to promote record sharing and exchange
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Content Standards Book Industry Standards And Communications (BISAC) – Metadata Committee has the responsibility for the continued development and maintenance of ONIX for Books in North America developed Metadata Best Practices document – Intended as a response to the question, “I’ve downloaded the ONIX documentation. Now what?” – http://www.bisg.org/docs/Best_Practices_Document.pdf
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Content Standards Describing Archives: A Content Standard (DACS) – Designed to facilitate consistent, appropriate, and self-explanatory description of archival materials and creators of archival materials – Replaces Archives, Personal Papers, and Manuscripts (APPM)
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Content Standards Western States Dublin Core Metadata Best Practices – Provide guidelines for creating metadata records for digitized cultural heritage resources – Element set based on Dublin Core – http://www.cdpheritage.org/resource/metadata/wsdcmbp/
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Content Standards Cataloging Cultural Objects (CCO) – Provides guidelines for selecting, ordering, and formatting data used to populate catalog records – Designed to promote good descriptive cataloging, shared documentation, and enhanced end-user access – Feb. 2005 draft available for review – A project of the Visual Resources Association – http://www.vraweb.org/ccoweb/
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Content Standards Descriptive Metadata Guidelines for RLG Cultural Materials – Designed to help institutions with decision making about metadata for online access to collections – Can be used to create or review local best practice in describing collections of cultural objects, regardless of the specific metadata standard used – http://www.rlg.org/en/pdfs/RLG_desc_metadata.pdf http://www.rlg.org/en/pdfs/RLG_desc_metadata.pdf
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Application Profiles Elements from one or more metadata standards combined to suit the needs of a specific community May also include usage guidelines – Example: Title element is required A Library Application Profile for Dublin Core is under development – Working draft is available from the DCMI web site
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Authority Control Anyone? Recommended, but not required by many schemas Librarians know its value Controlled vocabularies: LCSH Thesauri – Getty Art & Architecture Thesaurus; LC Thesaurus for Graphic Materials I & II Pre-set searches
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FAST Faceted Application of Subject Terminology (FAST) LCSH is by far the most commonly used and widely accepted subject vocabulary for general application Need for a new approach to subject vocabulary for electronic resources Easy to maintain and amenable to automatic authority control and computer manipulation
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FAST Maintains upward compatibility with LCSH, and any valid set of LC subject headings can be converted to FAST headings Retains the advantages of a controlled vocabulary – Most LCSH headings are synthesized by catalogers based on rules – For FAST, all headings (except chronological) are established and only established headings can be assigned
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Faceting of LCSH FAST 648 1775 - 1783 650 American loyalists 650 Revolution (United States, 1775-1783) 650 Secret service 650 Painters 651 England 651 United States 651 Great Britain 655 Biography 655 History 650 American loyalists $z England. 651 United States $x History $y Revolution, 1775-1783 $v Biography. 650 Secret service $z Great Britain. 650 Painters $z United States. LCSH
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Authority Control: FAST vs. LCSH LCSHFAST Many headings are established; most assigned headings are synthesized by catalogers based on rules All headings (except chronological) are established Very large number (billions plus) of possible headings Faceting limits the number of possible headings to a few million Most headings are distinct (based on NACO normalization rules*); some conflicts occur particularly with $x & $v All headings are distinct; tagging and subfield coding provides no unique information *http:\\www.loc.gov/catdir/pcc/naco/normrule.html
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Metadata Encoding & Transmission Standard (METS) A system for packaging metadata necessary for both the management of digital library objects within a repository and the exchange of such objects between repositories, or between repositories and their users Used for: Digital collection repositories Developed by the Digital Library Federation (DLF) and Library of Congress (LC)
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Metadata Encoding & Transmission Standard (METS) METS can be understood as a binder that unites metadata about a particular resource A METS record includes six parts: – Header – Descriptive metadata – Administrative metadata – File groups – Structural map – Behavior section
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METS Schema
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Open Archives Initiative (OAI) A tool that supports interoperability among multiple databases OAI goal: coarse-granularity resource discovery OAI handles simple discovery from multiple community-specific repositories with metadata crosswalked to unqualified Dublin Core
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OAI Roots are in the science community interested in locating and searching multiple repositories of pre- and e-prints of scientific papers Not really an archive, the way we traditionally think of the word
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OAI Data providers expose (make available) the metadata for their collections Service providers harvest the exposed metadata and aggregate it (so that one search does it all) and/or provide additional services related to the harvested metadata, such as providing easy access to recent additions, updated materials, pre-set searches, etc.
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OAI OAI Protocol for Metadata Harvesting – Metadata content must be encoded in XML and have a corresponding XML schema for validation – Metadata must be supplied in unqualified Dublin Core format, at least – Other metadata formats are optional – Metadata may optionally include a link to the actual content / resource
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OAI Infrastructure repository Harvester Service Provider DC
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OAI Infrastructure user Repository search
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OAI Infrastructure user Repository search repository
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OAI Harvesters - Examples Registered OAI Service Providers – http://www.openarchives.org/service/listproviders.html OAIster – http://oaister.umdl.umich.edu/o/oaister/
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OAI - Advantages Data providers – more exposure of, and therefore, ideally, more access to one’s data Overcome the geographical and domain- specific isolation that can occur Service providers – more data in one place is of value to users Service providers may offer additional services beyond increased access: prints, rights negotiation, etc.
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Simple Object Access Protocol (SOAP) A protocol that defines how to request services, objects, and information in a platform- independent manner using HTTP and XML The main goal of SOAP is to facilitate interoperability between systems that need to interact – Can run applications as if local user Used for: Web services & e-commerce
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Z39.50 Z39.50 is a search and retrieval protocol, maintained by LC, capable of operating over TCP/IP Negotiates queries with multiple, separate databases – does not harvest + create new db Built in to some library software systems OAI not intended to replace other approaches, but to provide an easy-to-use alternative for different constituencies and purposes
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Search/Retrieve Web Service The primary function of SRW is to allow a user to search remote databases of records Protocol uses easily available technologies -- XML, SOAP, HTTP, URI -- to perform tasks traditionally done using proprietary solutions such as database queries and responses Builds on Z39.50 and moves it forward – ZING: Z39.50 International: Next Generation
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Functional Requirements for Bibliographic Records (FRBR) A study by IFLA (International Federation of Library Associations) of the full range of functions performed by the bibliographic record – What do we use bibliographic records for? Description, access, location, identification, annotations... The report provides a framework for the nature of and uses for bibliographic records A conceptual model that can be used as a means to meet user needs and expectations
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Functional Requirements for Bibliographic Records (FRBR) Tasks we use bibliographic records for: – Finding – Identifying – Selecting – Obtaining access to resources FRBR should allow systems to handle bibliographic data in new, useful ways that fulfill these tasks
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Functional Requirements for Bibliographic Records (FRBR) Conceptual model of relationships between bibliographic entities Hierarchical relationships – Work The intellectual product – Expression An ‘expression’ of the parent work such as a translation, edition, revisions, annotated text, etc. – Expressions entail additional intellectual effort
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Functional Requirements for Bibliographic Records (FRBR) Hierarchical relationships – Manifestation Published runs of each expression in multiple formats over time The level at which we traditionally create a catalog record – Item Each copy of a specific manifestation Circulation records track items
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Functional Requirements for Bibliographic Records (FRBR) OCLC is researching the application of FRBR to WorldCat – “FRBRization” They have created an algorithm that groups records automatically based on the Work/Expression/Manifestation/Item model http://www.oclc.org/research/projects/frbr/algorithm.htm
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OCLC & FRBR OCLC Research has developed algorithm to build FRBR “work” sets using author/title keys Fiction Finder Project: Research team mined record content from all records for fiction materials in WorldCat, applied FRBR algorithm to yield – An enriched record view for every work of fiction represented in WorldCat – Better search results displays for WorldCat fiction records including links to groups of related WorldCat records by language, format, manifestation/edition, etc.
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xISBN A web service that takes as input an ISBN and returns a list of other ISBNs of associated intellectual works Developed by OCLC’s Office of Research Results intended for use by computer systems to generate new searches such as in OPAC
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RLG’s RedLightGreen Search interface for the RLG union catalog of 126 million bibliographic records representing 42 million titles FRBR-esque implementation – Uses FRBR concepts such as Work, Expression and Manifestation for record clusters Designed for the web-savvy undergraduate Offers filtering and grouping of search results – http://www.redlightgreen.com
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Identifiers Four potential purposes – Locator Where is the document I seek? – Identifier Unique label for a resource – Gatherers Groups like resources similar to a uniform title – Differentiator Helps identify different versions of same resource
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Identifiers Uniform Resource Identifiers (URI) – Generic set of all names/addresses that refer to resources on the Web including: Uniform Resource Locator (URL) Persistent Uniform Resource Locator (PURL) Uniform Resource Name (URN) OpenURL DOI ISTC
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Uniform Resource Locator (URL) Web address or location at which a resource is held, not an identifier for the resource itself Most common way to locate documents / items on the Web (http, ftp, mailto, etc.) Not particularly stable or permanent – Error 404: File not Found No metadata, but important starting point as we look at some of the related technologies
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Persistent Uniform Resource Locator (PURL) PURL Service is managed by OCLC Functionally, a PURL is a URL The PURL remains constant even if the URL changes - its function is to automatically re- direct a user to the current URL PURL system/resolver is updated by resource manager to reflect any changes to location of the file, or URL
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PURLs PURLs can be used both in documents and in cataloging systems PURLs increase the probability of correct resolution and long-term access to resources Use of PURLs can reduce the burden and expense of catalog maintenance (and business card printing)
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PURL - Example US Government is a big user of PURLs – http://www.ccny.cuny.edu/library/Divisions/Governm ent/iraqbib.html
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OpenURL OpenURL = context-sensitive linking OpenURL is a method of transporting metadata and identifiers within URLs to allow for the delivery of context-sensitive services For example, a URL can carry with it information such as author / title from a previous search to allow a system to re- execute a search in a second database without re-entry of the data by the user
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OpenURL Metadata
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OpenURL Example OpenURL incorporates data from a citation search Embeds metadata such as ISSN, date, volume number, pages, etc. in an OpenURL A valid OpenURL incorporating the metadata: http://sfx.library.yale.edu/sfx_local?sid=Entrez:PubMed &id=pmid:16135848 http://sfx.library.yale.edu/sfx_local?sid=Entrez:PubMed &id=pmid:16135848
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Uniform Resource Name (URN) Uniform Resource Names (URNs) are intended to serve as persistent, location-independent resource identifiers Globally unique Never change Format – urn: : Use a resolver system to indicate current location of resource
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Digital Object Identifier (DOI) Overseen by the International DOI Foundation DOIs are persistent, location-independent identifiers of resources Developed to enable management of copyrightable materials in an electronic environment (locate, buy, sell, track, license) Specific type / implementation of a URN
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DOI A two-part number with a prefix identifying the original publisher and a suffix identifying the specific work – Similar to the ISBN A DOI resolution request for a specific resource would return one or more URLs - *locations* where a user could obtain access to the resource – Appropriate copy: online, text, free, illustrated, etc.
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DOI Applications of the DOI will require metadata The basis of the DOI metadata scheme is a minimal "kernel" of elements DOI minimal kernel elements of metadata: – DOI, DOI genre, identifier, title, type, origination, primary agent, agent role, and administrative data such as registrant, and date of registration
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International Standard Text Work Codes (ISTC) Type of URN Persistent and unique identifiers for textual works – abstract, conceptual entities rather than specific bibliographic manifestations International Standard Codes are also being developed for Audiovisual Works (ISAN) and Musical Works (ISWC) Emerging ISO standard
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ISTC ISTC Registration Authority will be managed by a consortium comprised of CISAC, Nielsen BookData, and R.R. Bowker Inc. ISTCs will be assigned by the Registration Authority and Regional Agencies ISTCs can and will be assigned to works retrospectively Each registered work must include basic metadata such as author, title, subject (ONIX)
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ISTC Similar to ISBN, but focused on the work versus the manifestation – Madame Bovary, Chez Gallimard, 2001 207041311X – Madame Bovary, Penguin, 2001 0140448187 – Two ISBNS, one single ISTC for the work, Madame Bovary
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ISTC The ISTC will allow computer systems to bring together all manifestations of an intellectual work What’s the point? – As multiple versions of books, documents, articles proliferate, systems need a way to control presentation and access to users who generally don’t care about the difference between the Penguin 2001 edition and the Signet Classic 2001 edition
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Semantic Web The mother of all metadata projects, under development by the W3C An extension of the current Web in which information is given well-defined meaning, understandable to people and computers This in turn, provides better integration of existing information on the Web Key components: URIs, XML, RDF
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Summary Planning and goal setting are two important factors for successful metadata implementation Stick with open standards (non-proprietary), where possible Keep an eye on XML, DC, OAI, METS - but don’t quote me
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Questions? Amy Benson Program Director NELINET Digital Services NELINET, Inc. benson@nelinet.net 508.597.1937 800.635.4638 x1937
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