1. Grants.gov Guide to the Unknown Research Roundtable June 20, 2006 Tammy Custer Sponsored Program Services

2. Grants.gov: What is it? Single electronic source for finding federal grant opportunities (find) and submitting proposals (apply) Single electronic source for finding federal grant opportunities (find) and submitting proposals (apply) Covers grant programs from 26 grant-making agencies Covers grant programs from 26 grant-making agencies Based on standard forms (SF424 R&R) Based on standard forms (SF424 R&R) Forms based interface using PureEdge Forms based interface using PureEdge Developing a system-to-system interface Developing a system-to-system interface

3. Using grants.gov NO PURCHASE NECESSARY TO PLAY

4. Current Submission Process – PureEdge Forms Find application package at grants.gov Find application package at grants.gov Download PureEdge viewer Download PureEdge viewer http://www.grants.gov/DownloadViewer http://www.grants.gov/DownloadViewer Complete all required and any necessary optional forms Complete all required and any necessary optional forms Send completed PureEdge package along with Form 10 to SPS for submission Send completed PureEdge package along with Form 10 to SPS for submission Plan extra time for submission complications Plan extra time for submission complications Submission may require follow up in agency systems which may need registration. Submission may require follow up in agency systems which may need registration. REGISTRATION IS NOT REQUIRED

5. PureEdge Forms – Tips Do Not Register! Cornell is registered in CCR and has institutional DUNS number Do Not Register! Cornell is registered in CCR and has institutional DUNS number Citrix Server for Non-Windows Users: http://www.grants.gov/MacSupport Citrix Server for Non-Windows Users: http://www.grants.gov/MacSupport http://www.grants.gov/MacSupport Application is not web-based Application is not web-based Print button bad - Must print each page individually Print button bad - Must print each page individually READ GUIDELINES READ GUIDELINES Save document before closing application Save document before closing application

6. Agency Links Grants.gov Tips: http://www.grants.gov/assets/GrantsgovSubmi tTips.pdf Grants.gov Tips: http://www.grants.gov/assets/GrantsgovSubmi tTips.pdf http://www.grants.gov/assets/GrantsgovSubmi tTips.pdf http://www.grants.gov/assets/GrantsgovSubmi tTips.pdf NIH Guide: http://era.nih.gov/ElectronicReceipt/index.htm NIH Guide: http://era.nih.gov/ElectronicReceipt/index.htm http://era.nih.gov/ElectronicReceipt/index.htm Education: http://e- grants.ed.gov/help/GrantsgovSubmissionProce dures.pdf Education: http://e- grants.ed.gov/help/GrantsgovSubmissionProce dures.pdfhttp://e- grants.ed.gov/help/GrantsgovSubmissionProce dures.pdfhttp://e- grants.ed.gov/help/GrantsgovSubmissionProce dures.pdf

7. Grants.gov: NIH Announcement 1. transition from the PHS398 application to the SF424 Research and Related (R&R) application, and 2. simultaneously transition to electronic submission via Grants.gov by the end of 2007 Notice Number: NOT-OD-05-067, August 19, 2005 http://grants.nih.gov/grants/guide/notice-files/NOT-OD-05-067.html

9. 2004 Statistics on NIH Proposals Proposals submitted: 344 Proposals submitted: 344 VETERINARY MED123 Top Departments: VETERINARY MED123 Top Departments: ARTS & SCIENCES75Biomedical Sciences 39 ARTS & SCIENCES75Biomedical Sciences 39 CALS64Molecular Bio44 CALS64Molecular Bio44 HUMAN ECOLOGY43Microbio & Immuno29 HUMAN ECOLOGY43Microbio & Immuno29 ENGINEERING28Nutritional Sci26 ENGINEERING28Nutritional Sci26 VP/RESEARCH6Molecular Medicine24 VP/RESEARCH6Molecular Medicine24 GENEVA2Chemistry23 GENEVA2Chemistry23 CIS2Neuro & Beh23 CIS2Neuro & Beh23 ILR1 ILR1 Oct 1 deadline submissions: 27 Oct 1 deadline submissions: 27

10. Grants.gov: Other Agencies NSF: Guidelines now offer submission via Grants.gov or FastLane. No indication that FastLane will go away anytime soon NSF: Guidelines now offer submission via Grants.gov or FastLane. No indication that FastLane will go away anytime soon USDA: Slow rollout. Using for some programs. Cornell is pilot project partner USDA: Slow rollout. Using for some programs. Cornell is pilot project partner Energy: Integration of grants.gov submissions into IIPS system Energy: Integration of grants.gov submissions into IIPS system Smaller agency are generally moving more rapidly to grants.gov Smaller agency are generally moving more rapidly to grants.gov

11. Preparing for a grants.gov future at Cornell

12. Cornell Support & Development Plans Awareness campaign Awareness campaign PureEdge e-forms training PureEdge e-forms training Dialog with federal agencies Dialog with federal agencies Enforce local proposal submission deadlines to allow time for problem resolution (Proposals submitted to SPS on time get priority over those submitted late) Enforce local proposal submission deadlines to allow time for problem resolution (Proposals submitted to SPS on time get priority over those submitted late)

13. Cornell Grants.gov Information http://www.osp.cornell.edu/grants.gov/ Recently added links: NIH Electronic Receipt web site NIH Electronic Receipt web site http://era.nih.gov/ElectronicReceipt/ http://era.nih.gov/ElectronicReceipt/http://era.nih.gov/ElectronicReceipt/ NIH Video Conference – January 11, 2006 NIH Video Conference – January 11, 2006 http://videocast.nih.gov/ http://videocast.nih.gov/ http://videocast.nih.gov/

14. NIH Grants.gov Judy Wood College of Veterinary Medicine June 20, 2006 Research Round Table

15. Preamble The instructions and guidelines change daily. Check the web site for updates. The NIH and Grants.gov staff are supportive and understanding. The process for preparing and submitting applications is different. The end result, the application, looks different as well. This session is only an introduction to NIH Grants.gov.

16. Initial steps Finding the application kit The NIH Guide Principal Investigator Downloading the forms, instructions & software; save the application on a shared drive Meet with the Principal Investigator; identify a point of contact to upload the forms and assure the application is complete. Save the application on the shared drive; back up the application each time it is edited. The Principal Investigator needs to be registered in the NIH Commons prior to the deadline

17. The Application All files are uploaded as PDF files. Name the files without spaces in the file name. Bear in mind pages restrictions and font sizes. Keep the instructions and guidelines at your finger tips. Pay close attention to the special instructions noted by the NIH logo. For example, the abstract is limited to 31 lines. Headers and footers should not be included; nor a table of contents. Back up the application each time it is edited. If working from Mac to PC or PC to Mac assure symbols transfer correctly. Proof each screen. It’s easy to miss importing data.

18. Validation The system is a bit cumbersome. There isn’t a master checklist to show what you have completed and what still needs to be completed.

19. The submission process as of June 1, 2006 Grants.gov closes at 11:00 pm each night. The NIH deadline for submission is 5:00 pm. On the day of submission, the system is slow and at times the link to grants.gov is unavailable. The Form 10, addendum signature page, and internal detailed budget are provided. The Department/Principal Investigator notifies the Signing Official when the application is complete.

20. Validation by Grants.gov and the NIH Confirmation that the application has been received is sent to the signing official (and investigator?). A tracking number is provided. A subsequent email notification is received indicating that the application has been validated and forwarded to the NIH. NIH, turn in, indicates that they have received the application. Either the NIH A) accepts the application and asks that the Signing Official and Principal Investigator review the application or B) indicates there are errors and/or warnings and the application needs to be resubmitted. Ugh. There is a difference between WARNINGS and ERRORS.

21. Corrections Errors and Warnings found by the NIH through their validation process, can be corrected. Other modifications are sent directly to the NIH after consultation with the Scientific Review Administrator. Examples of Errors and Warning: pdf files vs word files. Missing required field information PI name doesn’t match Commons identified name Page lengths

22. Files Copies In the College of Veterinary Medicine, the application is printed and copies are made for distribution. The Form 10, addendum signing page, and budget are sent to Sponsored Programs.

23. Good luck…. Start early…. Engage the PI and Sponsored Programs Services …. Understand the Process is New… No need to buy any more stock in federal express.

24. Grants.gov & Kuali Research Administration Round Table Dan Dwyer June 20, 2006

25. Grants.gov System-to-System System-to-system solution allows university to control the user interface, routing and integration with other systems PureEdge no longer needed Four organizations up and running; MIT, Cayuse, InfoEd, ClinicTools (February 06)

26. System-to-System: A Kuali Solution Cornell, as a Kuali partner, is participating in development of a grants.gov submission system Efforts to date: –Map data elements –Build budget development tool –Define routing document –Map current Form 10 process

28. System-to-System: A Kuali Solution Implementation decisions will be dependent on fit to Cornell needs and resources available Campus input will be sought during evaluation and testing phases. Early e-Form10 deployment being considered Earliest availability will be fall of 2007

29. References Cornell grants.gov information –http://www.osp.cornell.edu/grants.gov/ Federal grants.gov information –http://grants.gov/ Kuali –http://www.kuali.org/