1. OCEAN Program Training 01/11/10

2. 2 OCEAN Components ComponentTest DateOperational Date NOIOperational CoursesOperational ProgramsOperational Binder1/181/25 Workflow1/181/25

3. 3 Programs that have been assigned to you will appear on your worklist. Limit Doc Type to “Program”

4. 4 Can also access programs from “Search for Q2S Documents” Search by name or Search by major code

5. 5 The program form also utilizes tabs Click here to edit.

6. 6 General Info tab can be used to assign/change designee. DO NOT FORGET TO SAVE YOUR WORK OFTEN.

7. 7 Major Code tab can be used to modify program names. (Not too much.)

8. 8 Major code tab is used to indicate disposition of program in semesters. All programs must be accounted for.

9. 9 If program is not going to be converted to semesters … Give an reason for discontinuation. Indicate which continuing program it is being combined with if applicable.

10. 10 The Overview tab has a dual purpose. Provide contextual information about the program for reviewers. Collect first draft of program information for 2012 catalog. Three Components: –Program Overview –Admissions Information –Opportunities Upon Graduation

11. 11 The Programs Overview and Opportunities can be based on current catalog copy.

12. 12 If there are no special admission information, the default text can be used. Otherwise indicate information for each type of entry to program.

13. 13 The curriculum tab is where you will specify the details of your semesters curriculum.

14. 14 The first questions asks if the semesters curricula is not meaningfully compared to quarters. If you answer “yes”, you … –will not be asked to compare semesters/quarters component hours. –need to provide a good explanation of the relationship between the quarter and semesters curricula, the reasons for the change, and the process used.

15. 15 The semesters curriculum will be entered by curricular components.

16. 16 Curricular components can be similar to current DARS components.

17. 17 A copy of the quarters program DARS and catalog copy can be obtained from the Relation tab.

18. 18 We will start with the EE/CS Electives component. BS7254: EE W/ COMP –General Engineering –Electrical Engineering Major –EE/CS Electives

19. 19 The base component will be labeled with the major code. Components under the base component can be added by clicking on “Add Component”.

20. 20 A component box will “pop-up” to enter the component information.

21. 21 The component should be given a distinct title. Should be distinguishable from other components in the program.

22. 22 You may enter any requirement text you like in the requirement box. Take all of the following courses. Take 12 credits from the following list. Take 2 courses and at least 6 credits from below. ….

23. 23 There are three type of items that can be listed in the required items list. Courses Text Subcomponents –Standard –Shared Click on icon to add to list.

24. 24 All courses with at least a SAVED NOI or course form can be used in the list. Can search by –Semester course number –Course name Be sure to select the course after you find it.

25. 25 Can also include text descriptions e.g. CS 4**** except CS 4560 Do not use text for courses – will not update with changes to courses. Do not use non-specific course descriptors –e.g. ”Advanced CS course in theory area that has significant term project.”

26. 26 Either “and” or “or” can be implied in the list EE Foundations Take all of the following: –EE 2014 –EE 2114 –EE 2213 –EE 2234 EE Foundations Take two of the following: –EE 2014 –EE 2114 –EE 2213 –EE 2234

27. 27 Either “and” or “or” can be implied in the list but do not mix both of them in the same list EE Foundations Take the following: –EE 2014 –EE 2114 –EE 2213 –or –EE 2234

28. 28 Use subcomponents to give clarity to requirements EE Foundations Take the following components EE Foundations Required Take the following courses −EE 2104 −EE 2114 EE Foundations Electives Take one of the following courses −EE 2213 −EE 2324 Subcomponents Component

29. 29 Selecting “component” will bring up line to add component Can –reuse a previously created component or –create new component.

30. 30 New components can be edited in its pop-up box. just like original component

31. 31 For each components calculate credit hour comparison with quarters program. SEMESTERS EE Foundations (11 SH) Take the following components EE Foundations Required (8 SH) Take the following courses −EE 2104 (4 SH) −EE 2114 (4 SH) EE Foundations Electives (3 SH) Take one of the following courses −EE 2213 (3 SH) −EE 2324 (4 SH) QUARTERS EE Foundations (16 QH) Take the following four courses: −EE 210 (4 QH) −EE 211 (4 QH) −EE 212 (4 QH) −EE 221 (4 QH)

32. 32 Enter minimum semester and quarter hours in boxes and OCEAN will calculate % change. If change is > 15% and components is > 9 semester hours, a “Reason For Change” box will appear.

33. 33 As per the Q2S Guidelines, three questions should be addressed. 1.How do the changes support the department, school, and program missions? 2.Did the changes come about through an adequate review and revision process? 3.Do the changes have potential to harm other departments or schools? Can answer questions here specifically or in general in other components or in “Summary of Changes”.

34. 34 This is what curriculum would look like at this point You need to fill in program totals a bottom of Curriculum tab. Sum of subcomponents done manually.

35. 35 Shared Components If your program has components that are the same as ones used in other programs (major codes) in your: –Department/School –College –University You should use SHARED COMPONENTS to –Reduce data entry work –Improve accuracy

36. 36 In EECS, BS7253 (EE) and BS7254 (CpE) will share an Intermediate EE Core Intermediate EE Core –EE 3510 –EE 3340 –EE 3710 –EE 3950 –EE 3210 Construct components in EECS Shared Component program

37. 37 Shared components are programs that start with “SC” … and a re followed by department/school or college code: –SCEECS –SCMATH –SCFIN –SCFARD –SCOHIO

38. 38 Shared Components will look the same as regular programs. Will have fewer tabs.

39. 39 Shared Components will be edited the same as regular programs

40. 40 Exception: If you are using a subcomponent in a shared component, … You must first create the subcomponent at the top level. You can then include it in another component.

41. 41 After they are set up in the Shared Components container, they can be added to the programs. Available Shared Components will be on pull-down list.

42. 42 Shared Components can have one contact person and one designee. Each department/school needs to tell me who that is going to be. I will set it up.

43. 43 What about general education requirements? Can enter as one component: –Ohio University General Education Requirement (Bachelor's) Can enter only those components that are “over and above” major requirements:

44. 44 Sample Program of Study For programs that are nominally to be completed within a specified period of time, Show a term-by-term listing of courses such that if a student would follow the program of study, he/she would complete all program requirements. Ensure that all prerequisites and sequentially- ordered courses appear in the correct order.

45. 45 Sample Program of Study Templates are available on from Sample tab. Download appropriate template. –Four-Year Bachelors Program TemplateFour-Year Bachelors Program Template –Five-Year Bachelors Program TemplateFive-Year Bachelors Program Template –Two-Year Associates Program TemplateTwo-Year Associates Program Template Additional templates can be developed on request

46. 46 Fill out template Course number and credits for courses Names for electives

47. 47 Submit Sample Program of Study Word document must be converted to pdf format. Guide and program to do this provided. Upload (Will load on next save.)

48. 48 One more tab to go – the Relation tab. Can view DARS and catalog copy for program. Can attach additional materials that describe quarters program: –Graduate programs –Lists available in department office –… Inform other departments/schools of your changes that would have significant impact on their courses. nform other departments/schools of changes with significant impact.

49. 49 Related Materials Need to convert to pdf format

50. 50 Patron Departments Significant Impact? – Treat other departments/schools like you would like to be treated.

51. 51 QUESTIONS?QUESTIONS?