1. FIRMS Submission

2. What are we doing? Why do we do it? Submit derived campus pre – and post – close ledger balances Executive Order 643 Delegated Fiscal Responsibility & Authority to campus Presidents In that document – Accountability Standards were broadly defined FIRMS process established to meet the requirement

3. Why do we do it continued… Campus year-end data submitted to the FIRMS database is used to compile annual reports due to the State Controller’s Office for non-appropriated funds Other uses of the data: Systemwide Revenue Bond financial statements, Governor’s Budget Reports and others

4. When is it due? Year-End submission due Monday, July 17 th Note: SFSR requires 24 hours to review  file should be submitted on July 14th

5. Resources FIS 8.4 CDIP BPP – Month & Year-End Procedures FIS 8.4 CDIP BPP – Month & Year-End Procedures FUG 2004-05 Year- End FIRMS Derivation Presentation FUG 2004-05 Year- End FIRMS Derivation Presentation FIS 8.4 CDIP BPP – FIRMS/GAAP Submission FIS 8.4 CDIP BPP – FIRMS/GAAP Submission FIRMS Data Submission Procedure FIRMS Data Submission Procedure FUG Training Feb 27 – 28, 2006 FUG Training Feb 27 – 28, 2006

6. Special Notes Campuses on Peoplesoft HR 8.9 – Change to the calculation for posting FTE to Ledger This will cause a fluctuation in FTE CO users of this data are seeking a technical solution to this issue No need for journal entries to clear fluctuation Run into difficulties with FIRMS submission – FTE errors contact SFSR – Sedong John Enterprise Systems – Rick Fletcher