1. 1 CA201 Word Application Creating Forms Week # 10 By Tariq Ibn Aziz Dammam Community college

2. Tariq Aziz, Dammam Community College 2 Objectives In this chapter you will learn to: –Set up a form –Modify and protect a form. –Use a form.

3. Tariq Aziz, Dammam Community College 3 Form[1] Form is a convenient way to collect information consistently. Use forms to register customers for a training class and to collect feedback at the end of the class. Form consists of instructions, questions, and comments that don’t change and form fields that are filled out by the form’s users.

4. Tariq Aziz, Dammam Community College 4 Form[2] After you have created a form, –you can print it so that users can respond on paper –you can distribute the form electronically. –you can protect the form document so that users can enter information in the fields

5. Tariq Aziz, Dammam Community College 5 Setting Up a Form To create a form, you type all the information that does not change, and then you insert form fields for users to enter information. You can insert several types of form fields: –Text form fields –Check-box form fields –Drop-down form fields

6. Tariq Aziz, Dammam Community College 6 Text Form Field –Regular text fields –Number fields –Date fields –Current date fields –Current time fields –Calculation fields (based on formula)

7. Tariq Aziz, Dammam Community College 7 Check-box Form Field Check-box, enable you to provide options that users can select. Users can select all, some, or none of the options. Check boxes are also good for true/false and yes/no responses.

8. Tariq Aziz, Dammam Community College 8 Drop-down Form Field Drop-down form fields, enable you to limit users’ responses to one of several predefined options. You specify all the possible options, and users choose one, ensuring that they enter consistent and accurate information.

9. Tariq Aziz, Dammam Community College 9 Form Field Properties After you insert a form field into a document, you can to set form field properties Click any field and then click Form Field Options button on the Forms toolbar to set properties, such as type of a text field, the maximum length of entries, and the options in a drop-down form field.

10. Tariq Aziz, Dammam Community College 10 Modifying and Protecting a Form You can also modify form field properties to change the way the fields look and work. After you finish a form but before you distribute it to users, you will want to protect it so that users can fill in the fields but not change the form itself.

11. Tariq Aziz, Dammam Community College 11 Using a Form After you have created a form, you can test it by filling it out the same way that the recipients of the form will. Because the form is protected, the responses you enter into the form will not change the form itself. you can distribute it electronically so that users can fill it out in Word. If you distribute the form electronically, you need to save the form as a template so that each user can create a separate document with his or her responses. You can send the form in an e-mail message, or store it on network to be accessed by the people.

12. Tariq Aziz, Dammam Community College 12 Chapter Key Points A form consists of instructions, questions, and comments that don’t change and form fields that are filled out by the form’s users. You can insert several types of form fields in a form You can enhance the usability and look of a form, by changing formatting, adding graphics, and changing form field properties Before distributing a form, you need to protect it You can print a form or distribute it electronically